Attachment_5.2_-_Fire_Emergency_Services_Assessment_Program_(FESAP)_Users_Guide_2011.pdf

USERS GUIDE

Fire Emergency Services Assessment Program

2011 Edition

1 Jan 2011

1068744950C Typewritten Text Attachment 5.2

The information contained in the Fire Emergency Services Assessment Plan Spreadsheet is reprinted with permission from NFPA 1201, Providing Emergency Services to the Public, Copyright

©2010, National Fire Protection Association, Quincy, MA 02169. This reprinted material is not the complete and official position of the National Fire Protection Association on the referenced subject which is represented only by the standard in its entirety.

1. Overview: The AF Fire Emergency Services Assessment Program (FESAP) consolidates requirements contained in National Fire Protection Association (NFPA) standards and codes, Occupational Safety & Health Administration (OSHA) regulations, Department of Defense

(DoD) and Air Force (AF) guidance and policy, and other regulatory requirements that impact the flight into a single tool. It also includes exercise checklists to assess operational capability in a wide variety of fire department operations. The FESAP is a living document with efforts already underway to convert it to a web based application. This will enable the tool to be easily kept current in the ever-changing environment of AF Fire Emergency Services.

2. Purpose: The purpose of the FESAP is to satisfy DoDI 6055.06, DoD Fire and Emergency

Services Program, which requires DoD fire departments to implement procedures to validate

FES self evaluation and improvement through achieving CFAI certification (preferred) or equivalent program. The FESAP is the AF’s equivalent process for evaluating our Fire

Emergency Services flights. It was developed after an extensive analysis and cost-benefit study of the CFAI process revealed that the AF would be better served with an assessment program specifically tailored to the needs of the AF, and:

2.1. Uses existing criteria rather than creating new criteria.

2.2. Replaces or uses existing opportunities to assess the flights rather that adding another inspection.

2.3. Standardizes the Fire Emergency Services assessment checklists across the AF.

2.4. Facilitates comparative analysis across the AF.

3. Exceptions: Except as noted below, the FESAP will be used to assess all Fire Emergency

Services flights at active duty and Air Force Reserve Command installations.

3.1. Due to the transitory nature and wide range of manpower authorizations, MAJCOM/Theater

Civil Engineers may exempt Fire Emergency Services flights at expeditionary or contingency locations.

3.2. Traditional AF Reserve and Air National Guard units (members are predominately traditional reservists or guardsman) that do not operate full-time AF fire departments are exempt.

The use of applicable portions of the FESAP, such as the exercise checklists, is highly encouraged.

3.3. The FESAP is optional in Fire Emergency Services organizations that are not owned by the

AF, such as in joint operations.

4. Criteria: This assessment program is comprised of critical and substantive criteria.

4.1. Critical criteria may cause failure of the flight to accomplish its missions or result in failure to comply with a regulatory requirement related to life safety.

4.2. Substantive criteria do not fit into the definition of critical but may adversely impact fire protection capability.

5. Documentation: Results from individual checklists roll up to the Summary worksheet and indicate the status of compliance for the department.

5.1. Criteria designated as non-applicable by fire chiefs will be validated during the MAJCOM’s assessment process.

5.2. Specific criteria used in the calculations are in Table 1 along with a matrix to determine recommended grade for different rating methods.

Table 1

CRITICAL SUBSTANTIVE

GRADES

2 TIER

95%-100% 88%-100% Compliant

79%-87% 70%-87% Compliant with Comment

<70% <70% Non-Compliant

6. Validation: MAJCOMs validate the fire chief’s assessment at three year intervals and provide the rating to HQ AFCESA/CEXF.

7. Inspections: As stated in AFI 90-201, Inspector General Activities, “The Fire Emergency

Services (FES) flight shall be evaluated using the FES Assessment Program (FESAP) 1201 tab and related exercises.

7.1. The checklist can be obtained from the FES Community of Practice (COP) under the Fire

Management folder located in the Document Management section.” Assessors/Inspectors, with the assistance/approval of the MAJCOM fire chief, will determine the amount of checklist items and which exercises are to be conducted. If less than 100% of the line items are checked the grading scale must be adjusted accordingly.

7.2. The FESAP is a living document which has over-arching application for UCI, ORI, and NSI evaluations. The IG can use any checklist during the various inspection processes to evaluate the department.

8. Certification Tabs/Fire Emergency Services training Program (FESTP) Tabs: Tabs 12 through 14 are an addition to the FESAP as set forth from AFI 32-2001, Fire Emergency

Services Program. These tabs outline certification progression for all FES personnel and minimum training requirements that must be completed on an annual basis based upon personnel certification.

9. Instructions for completing the self-assessment checklist. The text of NFPA 1201 is not included in the 1201 checklist in order to avoid copyright infringement. Refer to NFPA 1201 when completing the checklist. Where applicable multiple requirements have been combined to reduce the number of graded line items on the checklist.

9.1. Index Tab. On the Index Tab, there are hyperlinks to each tab of the workbook. Use these links to navigate through the document.

9.2. Summary Tab. The summary tab provides an unofficial score based on the self-inspection you perform. On the summary tab:

9.2.1. Identify whether or not your department has military firefighters authorized by indicating

“Yes” or “No” using the drop-down arrow in cell B9. If an answer of “No” is entered, areas of the checklists that apply only to departments with military firefighters will be excluded from the scoring.

9.2.2. Indicate whether or not your department has Airport Rescue and Fire Fighting (ARFF) duties by entering “Yes” or “No” using the drop-down arrow in cell B11. An answer of “No” for

ARFF duties will adjust the factors for the checklist/exercises to exclude ARFF criteria from the scoring.

9.3. Inspection Checklists: Tabs 3, 4, and 5 identify the critical and substantive items to be inspected during Compliance Inspections (CI), Nuclear Surety Inspections (NSI), and

Operational Readiness Inspections (ORI) respectively. Tabs 5 through 11 identify the critical and substantive items to be inspected during the various exercises as indicated by title of each tab. For all checklists tabs:

9.3.1. Enter an “X” in column “B” for each item that does not apply to your flight. These items will be excluded from scoring and will be validated by the MAJCOM.

9.3.2. Column C of the checklist tabs contains the criteria. Refer to NFPA 1201 for the specific text. Instructions or modifications of the criteria for Air Force use are indicated for each criterion. No action is required in this column.

9.3.4. Column D and E identify the reference for the line item. No action is required in this column.

9.3.4. Column F indicates whether the criteria are critical or substantive. No action is required in this column.

9.3.5. Column H is used to indicate compliance with the line item. Enter “Yes” or “No” in indicate the status of compliance.

9.3.6. Columns G, J, and I contain formulas and are hidden to prevent accidental damage.

9.3.7. Column K through M is for your use to describe your compliance efforts. It is highly recommended that this column is used to substantiate your compliance efforts (i.e. location of documents that shows your compliance).

9.4. The information in the exercise tabs is calculated into the overall score of the summary sheet. Refer to the SUMMARY sheet for the grades from each checklist and the overall grade.

9.5. As ensuing publications of the FESAP follow the deleted criteria will be removed and the new and updated criteria will reflect the rest of the document.

9.6. If your department does not have Hazmat or Confined Space Rescue responsibilities, there is currently an automatic credit given in the summary sheet based on the structural response criteria met during the structural exercise. If you have a one or both of the mission, the scores will be based on the scores received during the exercises as recorded on the exercise tab.

10. Direct any questions or comments to MSgt Keith Read, DSN 523-6442, or email to

AFCESA.CEXF@tyndall.af.mil (HQ AFCESA/CEXF corporate mailbox).

DONALD W. WARNER, DAF

Chief, Air Force Fire Emergency Services