FEMS_III_RFP_FA2521-15-R-0028 _Amendment_2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to extend the receipt of proposal date from 1 Dec 15 to 8 Dec 15, update paragraph 1.2.1. of Section L, and update/revise Attachment 1 - FEMS III SOW and Attachment 8, CBA TWU and G4S Goverment Solutions.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Nov-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA2521-15-R-0028

X 9B. DATED (SEE ITEM 11)

15-Oct-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Nov-2015

CODE

45 CONS/LGCZL

1201 EDWARD H WHITE II ST

PATRICK AFB FL 32925-3237

FA2521 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA2521-15-R-0028

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

Section L: Instructions, Conditions, and Notices to Offerors or Respondents

L-I. GENERAL INSTRUCTIONS

• The offeror's proposal shall include all data and information requested and shall be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Statement of Work (SOW), Contract Data Requirements List, and additional attachments. Non-conformance with the instructions provided may result in an unfavorable proposal evaluation.

• The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the offeror's proposal.

• Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

• The proposal acceptance period is specified in Section A of the solicitation. The offeror shall make a clear statement in Volume 1 – Price/Administrative Documents and in block 12 of the SF 33 that the proposal is valid for no less than 210 days after receipt of proposals.

• In accordance with Federal Acquisition Regulation (FAR) Subpart 4.8 (Government Contract Files), the

Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

• The contract type specified in the solicitation is mandatory. Alternative proposals will not be accepted for this acquisition.

1.1. General Information

1.1.1. Point of Contact: The PCO, Ms. Laurie Rowe, is the sole point of contact for this acquisition.

Address any questions or concerns you may have to the PCO. Written requests for clarification may be sent to the PCO at 45 CONS/LGCZC, Attention: Ms Laurie Rowe, at 1201 Edward H. White II Street, Patrick Air Force Base, Florida 32925 or to laurie.rowe@us.af.mil, with a courtesy copy to Mr. Roland Hayes, Jr., at roland.hayes@us.af.mil. Note: Be sure to include the Request for Proposal (RFP) number on all correspondence.

1.1.2. Debriefings: The PCO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505.

Offerors excluded from the competitive range may request a debriefing within three days after receipt of the notice of exclusion from the competition. The offeror may elect to receive the debriefing post-award, however, offerors excluded from the competitive range are entitled to no more than one debriefing. The PCO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

1.1.3. Discrepancies, Errors, Omissions and Questions:

1.1.3.1. If an offeror believes that the requirements in these instructions contain an error, omission or are otherwise unsound, the offeror shall immediately notify the PCO in writing with supporting rationale as well as the remedies the offeror is asking the PCO to consider as related to the omission or error. Government responses will be placed on Federal Business Opportunities (FedBizOpps) website at http://www.fbo.gov for access by all offerors.

1.1.3.2. Address all questions or concerns to the point of contact (POC) listed above in paragraph

1.1.1 using the format provided in the Question and Answer Template, Section J, Attachment L-01.

Offerors are encouraged to submit all questions and requests for clarifications no less than ten days prior to the RFP closing date. The decision to respond to questions and requests for clarifications made less than ten days prior to the RFP closing shall be at the sole discretion of the PCO.

1.1.3.3. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

1.1.4. Electronic Reference Documents: All referenced documents for this solicitation are available on FedBizOpps. Potential offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation. Additionally, technical information that requires controlled access is available on FedBizOpps. Controlled access documents require the vendor's company be certified by the Defense Logistics Agency Logistics Information Service's Joint Certification Program to receive unclassified technical data disclosing military critical technology with military or space application. Those vendors that are certified to receive export-controlled materials are termed authorized vendors. This system receives a daily feed of authorized vendors, which determines access based on a vendor’s Commercial and Government Entity (CAGE) code/Marketing Partner Identification Number.

1.1.5. Communications: Exchanges of source selection information between Government and offerors will be controlled by the PCO. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the subject line. In addition, the contractor’s proposal shall state “Source Selection Information – See FAR 2.101 & 3.104” on each page.

1.1.6. Pre- Award Survey:

1.1.6.1. If the information on hand or readily available to the PCO is not sufficient to make a determination of responsibility in accordance with FAR 9.1, the offeror may be required to participate in a pre-award survey to determine if the offeror meets the responsibility requirements in FAR 9.104. The pre-award survey is conducted with the assistance of the offeror to determine its eligibility and ability to perform. Refusal to participate in a pre-award survey and provide all requested information may be cause for rejection of the offer. If the offeror is aware of some circumstances in its performance record or current ability to perform which may result in a negative report, offeror should provide any information on mitigating circumstances or corrective action planned or taken.

1.1.6.2. The pre-award survey may include performance of a formal financial capability risk assessment or audit by the Defense Contract Audit Agency (DCAA) or other personnel assigned by the PCO to perform the task. This effort would be performed in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 232.072-1 and the information required for audit would include but not be limited to that identified in DFARS 232.072-2. The contractor agrees to provide the financial information for such financial capability effort in a timely manner.

Failure to provide the required data could result in the offeror being determined ineligible for award.

1.1.7. Amendment of Solicitation Prior to Proposal Closing: The Government reserves the right to revise and amend the solicitation prior to the proposal closing time. Such revisions or amendments will be communicated by amendment(s) to this RFP. If such amendments require material changes in quantities or prices, the proposal closing date may be postponed by enough days to enable offerors to revise their proposals. In such cases, the amendment will include announcement of the new proposal closing date and time. Amendments will be posted at FedBizOpps with the solicitation documents without notice. Offerors are responsible for accessing all amendments prior to proposal submission at www.fbo.gov.

1.2. Receipt of Proposals

1.2.1. Submission: All volumes, paper and electronic, shall be delivered to 45 CONS/LGCZC, Attn:

Ms. Laurie Rowe, PCO, 1201 Edward H. White II St., Patrick AFB (PAFB), FL 32925, Building 423, Room N-202. They must be received no later than 1:00 PM local time on 8 Dec 15.

1.2.2. Proposal Delivery: Patrick Air Force Base is a restricted access area. Offerors must coordinate obtaining access to these areas for any hand deliveries by coordinating delivery time with the PCO via email at least one business day in advance of required access. Failure to coordinate delivery in advance may result in the offeror not obtaining entrance to the base to meet required deadlines. Offerors attempting to hand carry proposals just prior to closing time do so at their own risk. Proposals sent via commercial carrier to arrive just prior to closing time also risk delay in accessing the facility that could result in late delivery. Late proposals will be processed in accordance with provision FAR 52.215-1 "Instructions to Offerors--Competitive Acquisitions."

1.3. Proposal Preparation and Organization

• Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or subfactors. The proposal should include all of the information requested in the subparagraphs. Failure to do so may adversely affect the evaluation. A proposal that is sufficiently documented to support performance and price in a complete, orderly and specifically detailed manner will enable the Government to perform a thorough and fair evaluation. To facilitate review and evaluation for this source selection, the Government proposes to transmit data via commercial systems (i.e.

encrypted email, UPS, FedEx, etc.). Distributed material will be identified as source selection sensitive and distribution strictly limited to appropriate personnel. Offerors’ responses shall consist of two separate volumes identified in Table 1.3.

• The offeror shall prepare the proposal as set forth in the Proposal Organization Table

(Table 1.3 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 1.3. CLIN prices shall be included in the Price/Administrative Documents, Volume 1. The attachments identified in the table shall be separately bound in three-ring, loose-leaf binders, as necessary.

Table 1.3 Proposal Organization

Volume Title Paper Copies/Page Limit Electronic Copies

Volume 1 Price/Administrative Documents Original and 3 copies – (no page limit)

CD-ROMs (1 copy)

Volume 2 Technical Capability Proposal Original and 4 copies - 45 pages maximum

On same CD-ROM as Volume 1

• Any proposal, which fails to conform to the requirements or specifications in the solicitation, may be considered ineligible for award. Proposals should be complete and clear and not require additional explanation of information. The Government may make a final determination as to whether a proposal is acceptable or unacceptable based solely on the proposal as presented and submitted.

1.3.1. Page Size and Format: Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced, and shall be no less than Times New Roman normal 12-point font size. Use at least one-inch margins on the top and bottom and 3/4 inch side margins. The background color of each page shall be white or ivory. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to evaluation notices (ENs).

1.3.1.1. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to ENs. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

Each page shall be counted except the following: cover pages, table of contents, blank tab dividers, glossaries/acronym lists.

1.3.1.2. Pricing Related Data: All pricing information shall be addressed ONLY in the Price/Administrative Documents Volume 1 and in Section B of the Schedule of the RFP. Information shall be limited to Contract Line Item Number (CLIN), pricing, including unit and extended pricing, as specified in Section B of the RFP.

1.3.1.3. Cross-Referencing: To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. The offeror shall provide a Solicitation Cross Reference Matrix indicating specific SOW paragraph number, and the corresponding proposal paragraph in that section which addresses the referenced item.

1.3.1.4. Indexing: Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Table of Contents will not count against the page count requirements.

1.3.1.5. Foldouts: Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume and each printed side shall count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, not for pages of text. For tables, charts, graphs and figures, the font shall be no less than Times New Roman normal 12-point font.

1.3.1.6. Glossary of Abbreviations and Acronyms: Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

1.3.1.7. Binding and Labeling: Each volume of the proposal should be separately bound in a three-ring, loose-leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. The same identifying data should be placed on the spine of each binder. Binders may be any color other than red. Each volume shall be appropriately marked as prescribed by FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

1.3.2. Electronic Proposal Submission: To enable the government to successfully view the proposals electronically, the offeror’s electronic copy of the proposal shall be submitted in Adobe Portable Document File (PDF) format. PDF files are expected to be exact duplicates of the paper copies. For files prepared in MS Excel XLS format, the PDF file shall duplicate the paper copy while the XLS file shall have open cells allowing the Government to view/evaluate all formulas. The government will use the electronic copies in the evaluation process and may compare the electronic and paper copies. If a variation in content between the paper copy and the electronic one is noted and that variation is not resolved with the offeror, the paper copy marked “original” shall be considered the submitted proposal. Page count is determined by the paper copy.

Each CD-ROM case and the CD-ROM itself must be labeled with offeror name, solicitation number and numbered sequentially in the required number of copies.

1.3.2.1. File Preparation: The offeror shall generate “bookmarks” within each PDF file for at least each section and subsection of the document. Bookmarks shall be generated based on indexed entities appearing in the document Table of Contents. The minimum requirement for hypertext links is a table of contents within each PDF file linked to each section of the file.

Additional hypertext links within the proposal are at the offeror’s discretion. The use of thumbnails or additional hypertext links will not influence the evaluation. The PDF file has a built in security function. The offeror shall set all security options in each PDF file to “allowed.” All text, including tables and figure identifiers, shall be indexed and 100% searchable text.

1.3.2.2. Font and Page Setup: Text font and layout shall be as stated for paper copies.

Hypertext links shall be the same minimum font size. The preferred method of implementing hyperlinks is to indicate the hyperlink by blue font color. However, the offeror may indicate hyperlinks by any color font or with a visible rectangle.

1.3.2.3. Other Requirements: The offeror shall not embed sound or video files into the proposal files. Minimize the use of scanned images and keep embedded graphics as simple as possible.

1.3.2.4. Proposal Format and Structure: Each volume of the electronic proposal shall be in its own subdirectory on the CD-ROM, sequentially labeled Volume 1 through Volume 2.

1.4. Distribution

The "original" proposal shall be identified. Be sure to advise the PCO for prime and subcontractors that the proposal is "For Official Use Only" and "Source Selection Information--See FAR 2.101 and FAR 3.104".

L-II SPECIFIC INSTRUCTIONS

2.1 Volume 1 –Factor 1 Price/Administrative Documents (No page limit)

Price Specific Instructions:

2.1.1. Complete: The Government will evaluate completeness of the offeror’s submitted price volume.

Any proposal which fails to conform to the requirements or specification in the solicitation may be considered ineligible for award. Proposals should be complete and clear and not require additional explanation of information. The Government may make a final determination as to whether a proposal is acceptable or unacceptable based solely on the proposal as presented and submitted.

https://cs1.eis.af.mil/sites/afcc/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/Far02.doc%23T2101 https://cs1.eis.af.mil/sites/afcc/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR03.DOC%23b3104

2.1.2. Price Reasonableness: This section is to assist you in submitting data other than certified cost or pricing data that is required to evaluate the reasonableness of your proposed price to include compliance with affordability pricing requirements to be able to determine the price fair and reasonable. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal.

Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Offers should be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of proposed prices rests with the offeror.

2.1.3. Balanced: Offerors are cautioned against submitting an offer that contains unbalanced pricing.

Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by the application of price analysis techniques. The Government shall analyze offers to determine whether they are unbalanced with the respect to separately priced line items. An offer may be rejected if the PCO determines that the lack of balance poses an unacceptable risk to the Government.

2.1.4. Affordability: The Government’s budget for the Fire Protection, Emergency Management and Emergency Medical Services (FEMS) III acquisition is as follows:

PHASE-

IN

OPTION 1

(FY17)

OPTION 2

(FY18)

OPTION 3

(FY19)

OPTION 4

(FY20)

OPTION 5

(FY21)

OPTION to

EXTEND

TOTAL

$370K $10.8M $11.2M $11.4M $11.6M $11.8M $6.0M $62.8M

The Offeror’s Total Evaluated Price for each FY, as proposed in Volume 1, must be under the annual budget amount to be awardable. Note: The total cost for each option period includes the estimated fuel cost for CLINs X005 and 6005 (option to extend services) which has been provided by the Government.

2.1.5. Provide unit and extended prices for each separately priced contract line item, including all option years (reference Section B of this RFP), excluding CLINs X005 (Fuel), X006 (Contract Data Requirement), 6005 (Fuel, Option to Extend Services), and 6006 (Contract Data Requirement, Option to Extend Services).

2.1.6. Cost or Pricing Data Requirements: In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness for cost CLINs. Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the PCO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 applies, the offeror shall be required to submit additional cost or pricing data.

2.1.7. Rounding: All dollar amounts provided shall be rounded to the nearest dollar.

2.1.8. Price Proposal: The price proposal shall be based on the offeror’s technical approach to meeting the Government’s SOW requirements. Explain any inconsistency, whether real or apparent, between promised performance and price. It is the offeror’s responsibility to demonstrate price reasonableness.

2.1.9. Since the Government intends to award without discussions, contractors are encouraged to offer their most advantageous pricing in their response.

2.2. Offeror Information Required

2.2.1. Authorized Offeror Personnel: Provide the name, title and telephone number of the /division point of contact regarding source selection decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the government.

2.2.2. Company/Division Street Address: Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation.

This same information must be provided if the work for this contract will be performed at any other location(s).

2.2.3. Department of Labor Equal Employment Opportunity (EEO) Clearance. In accordance with FAR Part 22.805, the PCO must request pre-award clearance on Prime contractors or Teaming Partners (not subcontractors) from the appropriate Office of Federal Contract Compliance Programs (OFCCP) regional office. If an offeror is listed in OFCCP’s National Pre-award Registry, located at http://www.dol-esa.gov/preaward/pa_reg.html, the offeror shall provide the PCO a copy of the database registration for Government verification as part of the proposal submission. If an offeror is not listed in the registry, include a statement providing this information and the PCO will request an EEO clearance review.

2.3. Volume Organization:

2.3.1. MS Excel Spreadsheets: Portions of the Price/Administrative Volume containing spreadsheets and calculation data shall be submitted in MS Excel to support your CLIN level pricing in Section B of your proposal.

2.3.2. Solicitation/Model Contract Representations and Certifications. Complete blocks 13, 14, 15, 16, 17 and 18 of the RFP Section A, SF 33; in doing so, the offeror accedes to the contract terms and conditions as written in RFP Sections A through K. These sections constitute the model contract. An official having the authority to bind the offeror contractually must sign the SF 33. One copy of SF 33 must bear an original signature. The offeror shall make a clear statement on the SF 33 of the proposal contract documentation volume that the proposal is valid for a period of not less than 210 calendar days from receipt.

2.3.3. Section B - Supplies or Services and Prices. Completed pricing information in Section B of the model contract.

2.3.4. Section G - Contract Administrative Data. Complete any fill-ins required

2.3.5. Section I – Complete any fill-ins required

2.3.6. Section K - Representations, Certifications, and other Statements of Offerors. Complete representations, certifications, acknowledgments and statements.

2.3.7. Acknowledgment of all amendments issued (if applicable)

2.3.8. Statement of the period for which the proposal is valid (not less than 210 calendar days)

2.3.9. EXCEPTIONS OR ASSUMPTIONS TO TERMS AND CONDITIONS: Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award.

2.3.10. Glossary/Acronyms list

3.1. Volume 2 – Technical Capability Proposal (45-page maximum)

3.1.1. Factor 2 – Technical Capability:

3.1.1.1 The Technical Capability Proposal Volume should be specific and complete. Legibility, clarity and coherence are very important. Your responses to the Technical Capability Volume will be evaluated against the assessment criteria defined in Section M, Evaluation Factors for Award. Using the instructions provided below and in consideration of the assessment criteria, provide as specifically as possible the actual methodology you would use for accomplishing the Technical Capability factor.

By your proposal submission you are representing that your firm will perform all the requirements specified in the RFP. It is not necessary or desirable for you to tell us so in the proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the RFP.

3.1.1.2. The Technical Capability Volume shall be organized according to the following general outline:

• Table of Contents

• Glossary

• Cross Reference Matrix

• Subfactor One – Program Management

• Subfactor Two – Management of Personnel

• Subfactor Three – Subcontracting

3.1.2. Subfactor 1: Program Management:

3.1.2.1. Organization: Describe your proposed organization sufficiently to enable the evaluators to understand the proposed structure. Provide an organizational chart depicting the organization on a foldout. Provide the position description of the managers to include a brief description of their qualifications and other key personnel and functions assigned to each organizational entity.

Include a narrative discussion of your proposed organization explaining how it will interface with team members, other range contractors, the PAFB Office of Emergency Management (OEM), Brevard County OEM, Local Emergency Planning Council, Kennedy Space Center, the 45th Space Wing, and the FEMS III Program Management Directorate.

3.1.2.2. Contractor/Government Property: Provide a list of contractor provided property/equipment (description and quantity) to perform SOW requirements. Provide a property management approach with your proposal that includes Voluntary Consensus Standard (VCS) or industry leading practices and standards to be used in the management of Government property, or existing property management plans, methods, practices or procedures for accounting for Government property provided under this contract.

3.1.2.3. Phase-In: Provide a 60-day Phase-In Plan. Describe how you propose to use this time to assume full operational complete contract responsibility by the end of the Phase-In period. Include an approach for assuming accountability for all Government Furnished Property/Equipment (GFP/E) inventory. This plan will become a part of the contract schedule. Show the proposed initial manning, how it will be increased over the Phase-In period, when the “full” manning level will be attained within the 60-days, to include personnel Phase-In by time, and labor category. Describe approaches for dealing with contingencies that may arise during the Phase-In that may prevent implementation of your original plan. Address employee training/orientation activities and plan for obtaining necessary security clearances prior to assumption of full responsibilities of contract requirements.

3.1.3. Subfactor 2: Management of Personnel:

3.1.3.1. Personnel/Staffing. Describe your staffing approach in numbers of full-time equivalents and labor categories (skill mixes).

3.1.3.2. Provide a matrix showing proposed number of shifts and number of personnel per shift for staffing in accordance with paragraph 1.9 of the SOW to fully man each fire station/position for day-to-day operations to meet response times (24/7) to all areas of Cape Canaveral Air Force Station (CCAFS). A completed Enclosure 9 from DoDI 6055.06 located at (http://www.defense.gov/pubs/) will be evaluated for completeness and compliance. Enter DoDI 6055.06 in provided web site’s search engine to gain access to DoDI.

3.1.3.3. Discuss your approach for management of subcontractors efforts if any are to be utilized.

3.1.3.4. Describe overall plans to attract and retain sufficient and qualified personnel to accomplish contract requirements over the life of the contract.

3.1.3.5. Describe your overall training approach (initial and recurring) that addresses contractor and subcontractor employees and ensures the workforce is technically qualified to meet the SOW requirements.

3.1.3.6. Describe your approach to ensure standards of care are being followed on medical responses in accordance with Brevard County protocols, Space Coast Regional Emergency Medical Services (SCREMS) and Florida State Statutes.

3.1.3.7. Describe your approach with examples of past successes in resolving day-to-day union and labor relation issues in the union environment.

3.1.3.8. Describe in detail your contingency plan for continuing contract performance in the event of a labor strike.

3.1.4. Subfactor 3: Subcontracting:

3.1.4.1. If the offeror is a large business, submit a complete Small Business Subcontracting Plan as part of Volume 2, in accordance with FAR 19.702 and FAR 19.704. If the offeror has an approved master subcontracting plan (FAR 19.704(b)) and 52.219-9(f)), or an approved comprehensive subcontracting plan (DFARS 219.704), it shall submit an addendum with its proposal covering any additional information required by this solicitation. The addendum will be incorporated into any resulting contract along with incorporation by reference of the master or comprehensive plan.

3.1.4.2. The percent of total small business subcontract dollars goal shall be no less than 17.5% of the total contract dollars, on an annual basis. The plan shall state the apportionment of the 17.5% among the small business types (small, small disadvantaged, veteran owned, service disabled veteran owned, women-owned, Alaskan Native Corporations, and Historically Underutilized Business Zone (HUBZone) small businesses). Discuss your approach to ensuring a minimum of 17.5% of total annual contract dollars is subcontracted to small business. In addition to these requirements, the offeror shall include in the plan a table that shows (1) a brief description of the subcontracted effort,

(2) the North American Industry Classification System (NAICS) code assigned (3) the type of small business contractor anticipated to be used, and (4) goals expressed in dollars and percentage of annual contract value. Further, Small Disadvantaged Business subcontracting must meet the requirements of DFARS 219.705-4(d). Failure to submit such a plan will render a large business offeror ineligible for award.

(End of Summary of Changes) http://www.defense.gov/pubs/