Attachment 4 - RFI Master List - Carpet.xlsx
XLSX spreadsheet 13 KB Posted
- Solicitation number
- FA251726QA029
About this file
This is a Request for Information (RFI) Master List documenting questions and answers regarding the Building 122 carpet replacement project at Peterson Space Force Base. The RFI addresses five primary inquiries received on September 2, 2026, with responses provided between September 3-8, 2026.
Key contractual and operational details include: contractors are permitted to place temporary storage containers in the back left parking lanes of Building 122's parking lot, with rooms 113 and 117 designated as priority replacement areas to resume operations within 48 hours; the contractor is responsible for notifying 21st Civil Engineering Squadron (21CES) of any suspected asbestos-containing materials but shall not conduct testing—21CES will handle inspection and evaluation; contractors must remove high ridges of existing carpet glue and prepare the subfloor to promote clean professional installation, with dust-creating removal methods requiring air protection; cove base materials must comply with paragraph 1.3.4 of the Performance Work Statement with no specific manufacturer requirement; and payment will be made as a lump sum upon project completion through the Wide Area Workflow (WAWF) system. The RFI Master List serves as clarification documentation for the approximately 4,370 square foot carpet replacement project involving removal of existing flooring, installation of commercial-grade modular carpet tiles or planks, application of new vinyl cove base, and final Quality Assurance inspection by 21CES Operations Flight personnel.
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Text version
Sheet1
Request for Information Master List Bldg 122 Carpet Replacement
| Question # | Date Received: | Date Sent to Customer: | Question: | Customer / CE Answer: | CONS Answer: |
| 1 | 2-Sep-26 | 3-Sep-26 | When moving furniture from Building 122, please confirm whether the contractor is permitted to place a temporary storage container close to the building for temporary storage during reconstruction activities. | The contractor is cleared to place storage containers in the back left parking lanes of building 122’s parking lot. | N/A |
| 1A | 2-Sep-26 | 3-Sep-26 | If temporary storage containers are permitted near Building 122, please confirm whether more than one container may be used. If multiple containers are allowed, please identify the maximum number permitted and any placement, spacing, access, security, utility clearance, approval, or duration requirements associated with their use. | Organizations will report to alternate locations as needed to ensure carpet replacement isn’t delayed. It is requested that rooms 113 and 117 are the first rooms to have the carpet replaced so regular operations can resume within 48hrs (given no issues arise). All other areas will remain clear until further notice. Be aware certain furniture/equipment in room 113/117 cannot be relocated which might require a simple shift to lay carpet and then returned to its original location. | N/A |
| 1B | 2-Sep-26 | 3-Sep-26 | If temporary storage containers are not permitted near Building 122, please clarify how the Government would like the contractor to phase or sequence the carpet replacement on a room-by-room basis while furniture remains in the building. Please identify whether furniture is to be relocated within each room, moved to another approved area within the building, temporarily staged in corridors or designated spaces, or handled by another Government-approved method. | N/A | N/A |
| 2 | 2-Sep-26 | 8-Sep-26 | Please confirm who is responsible for testing existing flooring, adhesive, mastic, or other affected materials for asbestos prior to carpet removal and replacement. If asbestos-containing material is identified, please clarify whether the Government or the contractor is responsible for asbestos abatement, disposal, air monitoring, clearance testing, schedule impacts, and any associated costs before reconstruction work proceeds. | Contractor is not to impact the subfloor under existing carpet. Contractor shall notify 21CES if suspected asbestos containing materials (ACM) are identified. Contractor shall not test suspected ACM. 21CES will inspect and evaluate suspected ACM. | N/A |
| 3 | 2-Sep-26 | 8-Sep-26 | If asbestos testing confirms that the existing flooring adhesive, glue residue, mastic, or related materials are not asbestos-containing, please confirm whether the carpet installer is responsible for removing the remaining glue residue from the floor prior to installation of new carpet. Please also clarify the required level of floor preparation, including whether the substrate must be scraped, ground, patched, leveled, cleaned, primed, or otherwise prepared to meet the carpet manufacturer’s installation requirements and the contract specifications. | Contractor shall remove high ridges of existing carpet glue down to a level that will promote a clean and professional installation of new glue and carpet. If it is confirmed that the subfloor materials directly below the existing carpet are not ACM, then the contractor shall remove as much existing carpet glue as necessary to promote a clean and professional installation of new glue and carpet. Contractor shall determine method of removal. Any dust creating method must have air protection to prevent breathing hazards. | N/A |
| 4 | 2-Sep-26 | 3-Sep-26 | The two companies contacted for estimates have indicated that they do not provide the required cove base. Please confirm whether the Government has a specific manufacturer, supplier, vendor, or previously approved company that should be used for the cove base. If so, please provide the required product information, approved source, specification requirements, color, profile, height, material type, and any installation requirements. | There is no specific company the cove base is required to purchased from. The cove base just needs to meet the requirements in per paragraph 1.3.4. of the PWS. | N/A |
| 5 | 2-Sep-26 | 8-Sep-26 | Please clarify the payment process for this project, including whether payment will be made as a lump sum, by progress payments, by completed phases, or upon final completion. Please also identify the required invoicing procedure, documentation required for payment, payment schedule, retainage requirements if applicable, and the Government’s approval process for submitted pay applications or invoices. | N/A | Payment will be made in Lump Sum after completion of requirement throught WAWF. |
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