Amendment 02 RFQ FA251726QA020 Bayfield CCTVs_20260629.pdf

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

HEADQUARTERS COMBAT FORCES COMMAND

29 June 2026

21st Contracting Squadron/PKA 135 Dover St., Ste 2225 Peterson SFB, CO 80914

SUBJECT: Combined Synopsis/Solicitation

SOLICITATION: FA251726QA020

PROJECT TITLE: USSPACECOM Bayfield CCTVs

AMENDMENT 02: THIS AMENDMENT UPDATES THE DESCRIPTION FOR CLINS

0001 and 0002, ADDS CLIN 0003 MAINTENANCE, ADDED THE BAYFIELD CCTV

DRAWINGS TO THE ATTACHMENT LIST AND EXTENDS THE DUE DATE TO

3:00PM MT, JULY 2, 2026. NO OTHER CHANGES ARE MADE.

ACKNOWLEDGEMENT OF THIS AMENDMENT SHALL BE INCLUDED WITH

QUOTE SUBMISSION.

All communications with the requiring activity concerning this solicitation shall cease until the award is announced. During this period, interaction is only allowed with the Contracting Officer.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) Subpart 12.2, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

The Request for Quote (RFQ) number FA251726QA020 shall be used to reference any written quote provided under this RFQ. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01, effective 03/13/2026.

This effort is being solicited 100% small business set-aside for Small Disadvantaged Businesses.

The North American Industrial Classification System (NAICS) code is 334220 – Radio and Television Broadcasting and Wireless Communication Equipment Manufacturers. The size standard is 1,250 Employees. The quotes will be evaluated in accordance with (IAW) RFO 52.212-2, found herein. Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addenda to RFO 52.212-1. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the vendor’s responsibility to ensure their quote meets all the requirements identified herein. The Government reserves the right to not award this contract to any quoter.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the

Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

The purpose of this combined synopsis/solicitation is for the purchase and installation of Closed Circuit Televisions (CCTV) at the Bayfield building in Colorado Springs, CO. The existing CCTV system uses AXIS cameras and the new cameras must be able to integrate with the existing system. The new CCTVs must meet the salient characteristics in Attachment 1 – CCTVs Salient Characteristics and Attachment 2 – Statement of Work – Bayfield CCTV v1_20250915.

Table 1 – Contract Line Items CLIN Line-Item Description Unit Qty Unit Price Total 0001 CCTV equipment:

IAW Attachment 1 - CCTVs Salient Characteristics and Attachment 2 Statement of Work – Bayfield CCTV v1_20250915 Total of 18 cameras and supporting equipment and licenses Recording Server 96TB Capacity (10 fps, about 90 days)

Lot 1

0002 Installation:

IAW Attachment 1 – CCTVs Salient Characteristics and Attachment 2 – Statement of Work – Bayfield CCTV v1_20250915 Project Management Site Survey and Design Device/camera installation Cable/wire/conduit installation Configuration/testing and troubleshooting Inspection

Lot 1

0003 Maintenance:

Service 1 Year

Lot 1

Total

RFO 52.212-1 Instruction to Offerors – Commercial Products and Commercial Services (Mar 2026) RFO Provision 52.212-1, Instructions to Offerors-Commercial Product and Commercial Services (Mar 2026) applies to these acquisitions and the following addendum applies:

The Following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

The estimated Delivery for this requirement is 90 days after receipt of award (ARO).

The resulting award will be a Firm-Fixed Price purchase order.

Quotes and contract documentation shall be provided NLT 3:00 PM Mountain Time (MT), July 2, 2026. Please submit quotes via email to the Contracting Officer Ms. Cayce Moses at cayce.moses@spaceforce.mil. It is the vendor’s responsibility to complete their reps and certs at SAM.gov for the quote to be evaluated for award.

Late submissions: Vendors are responsible for submitting quotations so as to reach the Government office designated by the time specified in the solicitation. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and may not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

Note: .zip files are not an acceptable format for the Air Force/Space Force Network and will not go through our email system.

Please provide the following information with your quote:

Company Name:

Contact Name:

Address:

Telephone Number:

Unit Price:

Extended Price:

Cage/UEI:

Payment Terms:

Warranty Terms:

Statement the quote is valid for 60 calendar days:

Size of Business/Socio Economic Status (if applicable):

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition.

The contractor’s quote/response shall consist of two (2) separate parts:

Part I - Price Quote Part II - Technical Documentation

Format and Specific Instructions.

A. PART I – PRICE QUOTE

mailto:cayce.moses@spaceforce.mil https://www.sam.gov/portal/public/SAM/

The vendor shall either submit on company letterhead a quote identifying the unit price and total price for CLINs 0001 and 0002 OR fill in Table 1, seen below. The vendor shall provide documentation to show how their proposed equipment meets the salient characteristics in Attachment 1 – CCTVs Salient Characteristics and how they will meet Attachment 2 - Statement of Work – Bayfield CCTV v1_20250915.

Table 1 – Contract Line Items CLIN Line-Item Description Unit Qty Unit Price Total 0001 CCTV equipment Each 18 0002 Installation Each 1

Total

B. PART II – TECHNICAL DOCUMENTATION

Vendor shall submit technical information to confirm the items requested will be provided as stated in this Combined Synopsis/Solicitation (combo).

RFO 52.212-2 Evaluation – Commercial Items (Feb 2026) This tailored clause takes precedence over the clause incorporated by reference.

The Government will award a firm fixed price purchase order resulting from this combo to the responsible vendor whose quote conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

Part I – Price Part II – Technical Documentation

Award will be made based on the competitive quote with the lowest evaluated price that meets the technical criteria and past performance evaluation criteria on an acceptable/unacceptable basis. If any technical criteria or past performance items are determined to be unacceptable, that quote will not be evaluated further and will not be eligible for award.

Evaluation and Award Criteria

Addendum to RFO 52.212-2 Evaluation – Commercial Items (Feb 2026)

1. Evaluation:

By submission of its quote, the vendor agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to adhere to all solicitation requirements may result in an offer being determined unacceptable and ineligible for further evaluation. The evaluation process follows:

Part I – Price Quote Evaluation Initially, the Government will place all eligible quotes that meet the requirements of the solicitation in order by price, beginning with the lowest evaluated price. The price will be evaluated using either a quote identifying the unit price, total line-item price, and overall price for the CLINs identified in Table 1 or completion of Table 1 provided in Addendum to RFO 52.212-1.

The Government will then evaluate the lowest evaluated priced quote to determine if it is reasonable and complete. If there is a conflict between the unit price and the overall price, the unit price will be used to determine the correct price. Failure to quote for any price element may cause the vendor’s quote to be rejected as unacceptable.

Vendors whose evaluated price is unreasonable (in accordance with RFO 12.204(a) ) may not be considered for award.

Part II – Technical Documentation Evaluation

Next, the three lowest evaluated priced vendors, will be evaluated on an Acceptable/Unacceptable basis for the Technical Requirement. For the three (3) lowest priced vendors to receive a rating of “Acceptable”, they shall submit technical information to confirm the items requested will be provided as stated in this combo (see Part 1 – Price Quote and Table 1). If any of the three (3) lowest priced vendors do not demonstrate all necessary requirements, they will receive an “Unacceptable” rating and evaluation of that quote will stop.

The technical factors will receive one of the following ratings listed below:

Rating Description

Rating Description Acceptable Quote meets the requirements of the solicitation including Attachment 1

– CCTVs Salient Characteristics and Attachment 2 – Statement of Work

– Bayfield CCTV v1_20250915

Unacceptable Quote does not meet the requirements of the solicitation including Attachment 1 – CCTVs Salient Characteristics and Attachment 2 – Statement of Work – Bayfield CCTV v1_20250915

2. Basis of Award:

If the lowest of the three (3) evaluated priced, technically acceptable quotes receives an “Acceptable” rating, that quote represents the most advantageous offer to the Government, evaluation of that quote is complete, award will be made to that offeror, and the evaluation process will stop. If the lowest evaluated priced, technically acceptable quote is not acceptable, the Government may not award to that vendor. In that instance, the next lowest evaluated priced quote will be evaluated using the methodology above and the process will continue (in order by price) until three (3) quotes receive an “acceptable” technical rating or until all quotes are evaluated.

Conversations conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for a quote revision. The Government intends to award a contract without discussions (while keeping with RFO Part 12). The Government, however, reserves the right to conduct conversations with one, some, all, or none of the vendors if deemed in its best interest.

In the case that a discrepancy exists between the addendum to RFO 52.212-1, Instructions to Offerors –Commercial Products and Commercial Services and the addendum to RFO 52.212-2, Evaluation – Commercial Items, the evaluation criteria in the addendum to RFO 52.212-2, Evaluation – Commercial Items will take precedence IAW RFO 52.212-4(r).

List of Attachments:

Attachment 1 – CCTV Salient Characteristics Attachment 2 – Statement of Work – Bayfield CCTV v1_20250915 Bayfield CCTV Drawings_20260623