Statement of Work.pdf

Statement of Work (SOW)

Work Task 17956382 Repair Air Handling Unit

B1171

Peterson Space Force Base (PSFB) Colorado

March 9th, 2026

CONTROLLED BY: USSF

CONTROLLED BY: 21 CES/CEOER

DISTRIBUTION/DESSEMINATION CONTROL: FEDCON

POC: Nicolas L. Evans (719) 556-7531

WT #17956382 Repair Air Handling Unit B1171

1. GENERAL REQUIREMENTS

1.1. Conduct all work in accordance with the specifications, all applicable codes, and the construction drawings and details. The Contractor shall comply with the Peterson SFB Design Guide, the Peterson SFB Installation Facilities Standards (IFS), and UFC 1 200-01. The Contractor shall follow all Green Procurement mandates and submittal requirements. The government requires the use of recycled and recovered materials, bio-based products, energy, and water saving products, and environmentally preferable products.

1.2. Dispose of all waste generated by this project according to all applicable regulations.

1.3. The Contractor is responsible to verify site conditions, measurements, quantities, and materials needed to complete this project prior to submitting a proposal.

1.4. See the submittal schedule for required submittals. Other submittals required per specifications may apply.

1.5. This is not a Design/Build (D/B) project.

1.6. All work, equipment, and materials required for this contract shall be staged in an area coordinated with the Base Civil Engineer (BCE) personnel or Government designated representative (i.e., Contracting Officer, Project Manager, Construction Manager). This staging area will not interfere with building operations or access to Peterson Space Force Base (PSFB).

Staging area will be cordoned off appropriately per applicable safety requirements.

1.7. The project shall conform to all applicable Federal, State, and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence.

1.8. All work shall be coordinated with BCE personnel, namely the assigned Construction Manager and/or Project Manager, via the Contracting Officer.

1.9. Period of Performance: 90 calendar days from performance start.

2. PROJECT SCOPE

2.1. GENERAL SCOPE

2.1.1. Project is to refurbish air handling unit (AHU) at Building 1171. To accomplish this several AHU components will need to be repaired/replaced. Work schedule shall be clearly delineated in a Gantt chart schedule with the dates submitted to the Government for review and approval.

2.2. ELECTRICAL

2.2.1. Provide equipment specifications prior to ordering for 21 CES approval. Comply with PSFB Design Guide specifications.

2.2.2. Interior Electrical installation shall comply with the National Electrical Code (NEC), UFC 3-5001-01, UFC 3-520-01, UFGS 26-05-19.00, UFGS 26 20 00, and PSFB Design Guide.

2.3. HVAC

2.3.1. Contractor shall verify location, mechanical state and assess current functionality of supply fan assemblies, and additional components and devices related to the repair of these units prior to starting its repair/replacement. Contractor shall verify and confirm the model numbers and serial numbers as they are difficult to read. Freeze stats shall be installed in all units and tested for appropriate operation.

2.3.1.1. AHU, Mechanical Room

2.3.1.1.1. Existing Unit: Trane, s/n U3A26715

2.3.1.1.2. Contractor shall remove and replace all fan bearings as well as fan shaft.

There should be no vibration, and a static air pressure test shall be conducted to ensure manufacturer’s specification cubic feet per minute are being produced at supply air trunk.

2.3.1.1.3. Contractor shall startup system to ensure existing AHU with Variable Frequency Drive.

2.3.1.1.4. Contractor shall test the airflow to verify flows match original design.

2.3.1.1.5. Contractor shall make sure that the loop remains free of air bubbles when filling the coil with water.

2.3.1.1.6. Contractor shall test and balance the airflow to match original design airflow to conditioned areas.

2.3.1.1.7. Replace fan shaft with original manufacturer size shaft and install new supports to mitigate vibration of the shaft.

3. FIRE PROTECTION

3.1.1. Fire protection must comply with the requirements of the latest edition of UFC 3-600-01.

Fire protection systems include but are not limited to, wet/dry pipe sprinkler systems, visual and audio alarms, enunciators, and control panels shall be designed by a United States registered fire protection engineer. Submit qualifications of the Fire Protection Engineer at start of contract.

4. UTILITY OUTAGES

4.1. Any required outages (i.e., electrical, HVAC, utilities, fire alarm, fire suppression, etc.) shall be formally requested through Customer Service. Fire alarm outages should be requested 3 days ahead, while all other outages shall be requested 14 days in advance.

5. WORK CLEARANCE

5.1. Contractor shall submit a work clearance request, AF 103 for digging beyond 6 inches through Customer Service. This request can take approximately 14 days to process.

6. HOT WORK PERMIT

6.1. Hot work shall be coordinated a minimum of 7 days in advance with the Fire Department Prevention Office, contact at 719-556-6574.

7. ENVIRONMENTAL AND HAZARDOUS MATERIAL HANDLING

7.1. The Contractor shall provide submittal of materials used in the performance of this contract. If any materials used in the performance of this contract are considered hazardous; the Contractor shall follow all local, state, and federal laws for proper management or transport of said hazardous waste. All potentially hazardous materials/toxics found or identified at PSFB while executing this work will immediately be reported to 21_CES_CEIE.DISTRO@us.af.mil or Nicolas Evans in 21 CES R&O Section at 719-556-7531.

7.2. Ensure employees handle any hazardous materials according to federal, state, or local laws and emergency response requirements. If required, a license for employees handling of hazardous materials shall be the Contractor’s responsibility and at their expense. Report any instances of spills, leaks, and/or inadvertent release of hazardous materials to 21_CES_CEIE.DISTRO@us.af.mil or Nicolas Evans at 719-556-7531 and R&O Section as soon as the event occurs.

7.3. The Contractor will submit an AF Form 3952, Chemical/Hazardous Material Request Authorization, for all materials used on PSFB. The Contractor shall have the form submitted back to 21 CES at least 10 business days prior to the start of work.

mailto:CES_CEIE.DISTRO@us.af.mil

7.4. Contractor shall follow all green procurement mandates and submittals requirements. The Government requires the use of recycled and recovered materials, bio-based products, energy and water saving products, and environmentally preferable products. Any use of electronic products should meet EPEAT (Electronic Product Environmental Assessment) standards.

7.5. The Contractor shall contact 21 CES prior to generating any waste that is determined to be hazardous per the SDS. The Contractor is encouraged to contact 21_CES_CEIE.DISTRO@us.af.mil or Nicolas Evans at 719-556-7531 and Environmental Section if assistance is needed in making a waste determination.

7.6. The Contractor shall submit copies of any records showing quantities of disposed hazardous materials and/or recycled materials to 21 CES within 5 business days of disposal.

7.7. The Contractor shall comply with 5 CCR 1001-26 when sourcing any materials that produce gas emissions or contain any type of refrigerant as imposed by the Air Quality Control Commission in the state of Colorado.

8. WORK SCHEDULE

8.1. The Contractor shall perform services required under this Statement of Work (SOW) during the hours of 0730 through 1600 Monday through Friday. Requests to work beyond and/or outside of these hours shall be submitted to Contracting Officer for approval. The contractor will not be able to work on federally recognized holidays or special events. If there is a special event that comes up during the hours of 0800 through 1630, the contractor will be notified as soon as possible but the contractor should be prepared to stop work on a short notice.

9. WORK AREA ACCESS

9.1. Upon acceptance of this contract, the contractor shall complete and submit a PSFB Visitor Request to 21st CES. All PSFB Visitor Requests shall be submitted no later than 15 business days prior to the first day of work. Any contractor who fails to pass a background check will not be permitted to work on the installation.

10. SAFETY

10.1. All Contractor operations shall be conducted and performed in accordance with Department of Labor, OSHA requirements found in 29 CFR 1910 (1910.146 and 1910.147) and 29 CFR 1926, and Air Force Occupational Safety & Health AFOSH standards including 91-205. The Contractor shall also ensure that all work is performed in accordance with project identified national standards, military manuals, instructions, pamphlets, standards, and handbooks.

11. PROTECTION OF GOVERNMENT PROPERTY

11.1. The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the government installation. If the Contractor fails to use reasonable care and causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

mailto:CES_CEIE.DISTRO@us.af.mil

12. WARRANTY

12.1. Contractor shall provide their standard warranty for parts and labor.

13. SITE MAINTENANCE AND CLEANUP

13.1. The Contractor shall protect the work area, and if necessary adjacent areas, from dust, dirt, or other materials. Work areas shall be maintained in a neat, clean, and safe condition and shall, at a minimum, be cleaned at the end of each shift. All passageways in/or adjacent to the site shall always remain free of project generated trash and debris.

13.2. For project to be accepted the contractor shall collect all trash, debris, refuse, garbage, etc., that is generated from this project and place it in appropriate containers with lids or approved covers on a periodic basis or as directed. The materials shall be hauled from the site by appropriate means on a daily basis, unless otherwise approved. Disposal shall be outside the limits of government property. Disposal shall be by approved methods and shall conform to all local, state, and federal guidelines, criteria, and regulations. Upon completion of the work, the Contractor shall leave the work site and storage area(s) in a clean, neat, and workmanlike condition satisfactory to 21 CES.

14. INSPECTION AND ACCEPTANCE

14.1. General: All work, materials, and workmanship shall be subject to inspection by the Government at all times during the contract performance. The Contractor shall provide all reasonable facilities and assistance for the safety and convenience of the Government inspectors.

14.2. Final Inspection and Testing: Upon completion of all work required by this SOW, the Contractor shall notify the 21 CES in writing that the project is ready for final inspection. 21 CES will schedule a joint final inspection with the Contractor to verify that all work is complete and compliant. This inspection shall include, at a minimum, a functional test of the repaired AHU and associated systems, demonstrating full operational capability under normal load conditions.

14.3. Rejection of Work: Any work, material, or equipment found to be defective, non-conforming with this SOW, or not in accordance with the manufacturer's written recommendations shall be rejected. The Contractor shall be required to correct or replace the rejected work, material, or equipment at their own expense, including the cost of any necessary re-inspection and re-testing, within a timeframe determined by 21 CES.

14.4. Acceptance: Acceptance will be made in writing by 21 CES.

END OF STATEMENT OF WORK