FA251725Q0135 Combined Synopsis Solicitation_Bldg 1471 HVAC Upgrade AMENDMENT 01.pdf

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

SPACE BASE DELTA 1

Semper Supra

17 September 2025

FROM: 21 CONS/PKA

135 Dover Street, Suite 2225 Peterson SFB, CO 80914

SUBJECT: REQUEST FOR QUOTE (RFQ) – RSSC/Delta 8 Building 1471 HVAC Upgrade

AMENDMENT 01:

The purpose of this amendment is to:

-Incorporate Attachment 5-Bldg 1471 HVAC Questions and Answers -Incorporate updated Attachment 1-Statement of Work_17 September 2025 (Please review all edits in red and highlighted) -Incorporate updated Attachment 2-Salient Characteristics to include an Air Handling Unit (AHU) and weatherproofing for refrigerant piping.

-Update Technical Evaluation requirements to include: “Contractor shall include in their quote a technical narrative that describes how SOW requirements will be met.”

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

The Solicitation number FA251725Q0135 shall be used to reference any written quote provided under this Combined Synopsis/Solicitation.

The Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-05, effective 08/07/2025.

This Combined Synopsis/Solicitation is solicited as a 100% Small Business Set-Aside. The North American Industrial Classification System (NAICS) code is 333415 – Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing.

The size standard is 1,250 employees. The quotes will be evaluated IAW FAR 52.212-2, found herein. Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addenda to FAR 52.212-1. Failure to comply with all instructions contained

Semper Supra within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein.

The purpose of this Combined Synopsis/Solicitation is for the removal and installation of HVAC equipment in Bldg 1471 on Peterson Space Force Base (PSFB), CO in accordance with (IAW) Attachment 1-Statement of Work and Attachment 2-Salient Characteristics for RSSC/Delta 8 as listed in Table 1 below.

Table 1 – Contract Line Items CLIN Line Item

Description Unit Quantity Lead

Time Unit Price

Total

Bldg 1471 HVAC Equipment in accordance with Attachment 1- Statement of Work and Attachment 2- Salient Characteristics

EA 1

0002 Bldg 1471 HVAC Installation in accordance with Attachment 1- Statement of Work and Attachment 2- Salient Characteristics

EA 1

Total

*FAR Provision 52.212-1, Instructions to Offerors-Commercial Product and Commercial Services (Sept 2023) applies to this acquisition and the following addendum applies:

The Following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the combined synopsis/solicitation.”

The delivery location is Peterson Space Force Base. The estimated Delivery Date for this requirement is on or before 120 days after receipt of award for all CLINS in Table 1.

The resulting award will be a Firm-Fixed Priced Purchase Order.

A site visit will be conducted on Tuesday, 16 September 2025 at 9:30 A.M. MDT at 250 S Peterson Rd, Colorado Springs, CO 80914 (Bldg 1471). Parties interested in attending must email the below information, using Attachment 3-Visitor Badge Template, for each person from your company attending to the Contracting Officer, SSgt Kaylie Anderson, at kaylie.anderson@spaceforce.mil and Contract Specialist, SrA Cristina Dobhriste, at cristina.dobhriste.1@spaceforce.mil, no later than Friday, 12 September 2025 at 11:00 A.M. MDT. If you do not have base access, please meet at the Peterson SFB Visitors Center NLT 8:45 AM MDT. If you already have base access, please meet outside of Bldg 1471.

- First and Last Name

- Company Name

- Date of Birth

- Driver’s License Number

- Driver’s License Issuing State

Any questions regarding this solicitation shall be submitted to the contracting team no later than (NLT) 10:00 A.M. MDT, Wednesday, 17 September 2025. All questions must be submitted to both the Contract Specialist, SrA Cristina Dobhriste at cristina.dobhriste.1@spaceforce.mil and Contracting Officer, SSgt Kaylie Anderson, at kaylie.anderson@spaceforce.mil. Questions submitted after this deadline may not be answered.

Quotes and contract documentation shall be provided NLT 1:00 PM MDT, Friday 19 September 2025 to 21 CONS/PKA. Please submit quotes to both the Contract Specialist, SrA Cristina Dobhriste at cristina.dobhriste.1@spaceforce.mil and Contracting Officer, SSgt Kaylie Anderson, at kaylie.anderson@spaceforce.mil. Submit no more than 5 pages in response to this request. After 5 pages, the Contracting Officer will not evaluate information. One page is considered to be one side of an 8 ½ x 11 piece of paper in a minimum of 10 font, single spaced.

mailto:cristina.dobhriste.1@spaceforce.mil mailto:kaylie.anderson@spaceforce.mil mailto:cristina.dobhriste.1@spaceforce.mil mailto:kaylie.anderson@spaceforce.mil

It is the quoter’s responsibility to complete their reps and certs at SAM.gov for the quote to be evaluated for award.

Late submissions: Quoters are responsible for submitting quotations so as to reach the Government office designated by the time specified in the solicitation. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and may not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

Note: .zip files are not an acceptable format for the Air Force/Space Force Network and will not go through our email system.

Please provide the following information with your quote:

Company Name:

Contact Name:

Address:

Telephone Number:

Unit Price:

Extended Price:

Cage Code:

Statement the quote is valid for a minimum of 30 calendar days:

Size of Business/Socio Economic Status:

*Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above Payment Terms: _________________________

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition.

The contractor’s quote/response shall consist of two (2) separate parts:

Part I - Priced Quote Part II - Technical Documentation

2. Format and Specific Instructions.

1. PART I – PRICED QUOTE

The quoter shall either submit on company letterhead a quote identifying the unit price, total line-item price, overall price, and guaranteed lead time for all CLINs from Table 1 or fill in Table 1 (see above).

B. PART II – TECHNICAL DOCUMENTATION

https://www.sam.gov/portal/public/SAM/

Quoter shall submit technical information to confirm the items requested will be provided as stated in this combined synopsis/solicitation (see Table 1).

52.212-2 Evaluation – Commercial Items (Nov 2021) This tailored clause takes precedence over the clause incorporated by reference.

The Government will award a firm fixed priced purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Part I – Priced Quote Part II - Technical Documentation

Award will be made based on the competitive quote with the lowest evaluated price that meets the technical criteria on an acceptable/unacceptable basis. If any technical criteria are determined to be unacceptable that quote may not be evaluated further and may not be eligible for award.

Addendum to FAR 52.212-2 - Evaluation -- Commercial Items (Nov 2021).

1. Evaluation:

By submission of its quote, the offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to adhere to all solicitation requirements may result in an offer being determined unacceptable and ineligible for further evaluation. The evaluation process follows:

Part I – Priced Quote Evaluation Initially, the Government will place all quotes that meet the requirements of the solicitation in order by price, beginning with the lowest evaluated price. The price will be evaluated using a quote identifying the price breakout of all quoted items to include labor, overall price of each CLIN and the overall total price, and guaranteed lead time for all CLINs identified in Table 1 provided in Addendum to FAR 52.212-1.

The Government will then evaluate the lowest evaluated priced offer to determine if it is reasonable and complete. If there is a conflict between the unit price and the overall price, the unit price will be used to determine the correct evaluated price. Failure to quote for any price element, may cause the quoter’s quote to be rejected as unacceptable.

Quoters whose evaluated price is unreasonable (in accordance with FAR 13.106-3) may not be considered for award.

Part II – Technical Documentation Evaluation Next, the lowest evaluated priced offeror, all quoted HVAC equipment, the proposed warranty for all HVAC equipment, and the company’s proof of the following will be evaluated on an Acceptable/Unacceptable basis for the Technical Requirement:

-a Mech IV license registered with Pikes Peak Regional Department or equivalent for the locality that they work.

- EPA certification based on 40 CFR Part 82, to maintain, service and dispose of refrigerants on applicable equipment.

Lastly, the Contractor shall include in their quote a technical narrative that describes how all SOW requirements will be met.

For the three (3) lowest evaluated priced offeror to receive a rating of “Acceptable”, the offeror shall submit technical documentation that confirms their product meets the minimum requirements as stated in this combined synopsis/solicitation (see Table 1), Attachment 1- Statement of Work and Attachment 2-Salient Characteristics. If any of the three (3) lowest evaluated priced offeror do not demonstrate all necessary requirements, it will receive an “Unacceptable” rating and evaluation of that quote will stop.

The technical factors will receive one of the following ratings listed below.

Rating Description

Rating Description Acceptable Quote meets the requirements of the solicitation, Attachment 1-Statement of Work and Attachment 2- Salient Characteristics.

Unacceptable Quote does not meet the requirements of the solicitation, Attachment 1-Statement of Work and Attachment 2- Salient Characteristics.

2. Basis of Award:

If the lowest of the three (3) evaluated priced quotes receives an “acceptable” technical rating, that quote represents the most advantageous offer to the Government, evaluation of that quote is complete, and the evaluation process will stop, resulting in an award. If the lowest evaluated price quote receives an “unacceptable” technical rating, evaluation of that quote will stop. In that instance, the next lowest evaluated priced offeror will be evaluated using the methodology above and the process will continue (in order by price) until a quote receives an “acceptable” technical rating, or until all offerors are evaluated.

Conversations conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a purchase order without the opportunity for a quote revision. The Government intends to award a purchase order without conversations (while keeping with FAR Part 12 and 13). However, the Government reserves the right to conduct conversations with one, some, all, or none of the vendors if deemed in its best interest.

In the case that a discrepancy exists, procedures will be executed IAW FAR 52.212-4(s).

List of Attachments Attachment 1-Statement of Work_17 September 2025 Attachment 2-Salient Characteristics_17 September 2025 Attachment 3-Bldg 1471 HVAC Drawings Attachment 4-Visitor Badge Request Template Attachment 5-Bldg 1471 HVAC Upgrade Questions and Answers