Amendment 1 - Combined Synopsis - LPTA - OWS.pdf

12 March 2025

COMBINED SYNOPSIS/SOLICITATION; AMENDMENT 1

1. Solicitation. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The 21st Contracting Squadron (21 CONS), intends to utilize this Request for Quotation (RFQ), under solicitation number FA2517-25-Q-0018 to award a Firm Fixed Price (FFP) purchase order.

The Government intends to award one contract to the responsible Offeror whose quotation represents the Best Value to the Government.

This document and incorporated clauses and provisions are those in effect through Federal Acquisition Regular (FAR) Federal Acquisition Circular (FAC) Number 2025-03, Defense Federal Acquisition Regulation Supplement (DFARS) Change Number 1/17/25, and Department of the Air Force Federal Regulation Supplement (DAFFARS) Change Number 10/16/2024.

This requirement is being solicited as 100% small business set-aside. For this acquisition, the North American Industry Classification System (NAICS) code is 562219, Other Nonhazardous Waste Treatment and Disposal and the small business size standard is $47,000,000. All prospective Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

Provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (Sep 2023), does apply to this acquisition and the following addendums apply:

Paragraph (c) is revised to the following:

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (See Section 9 of the Combined Synopsis) Paragraph (g) is revised to the following:

Contract award (not applicable to Invitation for Bids). The Government intends to award a FFP contract resulting from the RFQ to the responsible Offeror whose quotation represents the lowest price technically acceptable (LPTA) to the Government. To be eligible for award, the Offer must receive acceptable rating for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all. (See Section 10 of the Combined Synopsis)

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting http://www.sam.gov/

Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ. If the Government enters interchanges, the Government will not request final quote revisions.

Provision at FAR 52.212-2, Evaluation-Commercial Items (Nov 2021) is NOT used in this solicitation. The evaluation procedures are outlined in this document.

The Offeror shall also complete FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (May 2024). The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the SAM accessed through https://www.sam.gov.

FAR clauses 52.212-4, Contract Terms and Conditions – Commercial Items (Nov 2023), and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (JAN 2025), apply to this solicitation. All provisions and clauses are listed in Attachment 1 of this RFQ. Additionally, all clauses and provisions may be found in full text at the following site: https://www.acquisition.gov/.

2.Description of Requirement. This is a service requirement for Peterson Space Force Base and Cheyenne Mountain Space Force Station. The Contractor must provide all management, tools, supplies, equipment and labor necessary to inspect, pump, clean and remove the Oil/Water Separators (OWS), Sand Sediments, Grease Traps and Septic Tank contents located at Peterson SFB, CO and Cheyenne Mountain Space Force Station, CO as defined in this Performance Work Statement (PWS). The Contractor will conform to all federal, state, local requirements, federal, state, local governments and commercial standards and Occupational Safety and Health Administration (OSHA) standards as well as (DAFMAN 91-203). Work shall be performed in accordance with (IAW) the terms and conditions of this PWS.

3. Period of Performance (PoP). The projected PoP for this purchase order is from 5 May 2025 to 4 May 2030 with 4 option years.

4. Contract Line Item (CLIN). See Attachment 3, CLIN Pricing Sheet.

5. Defense Priorities and Allocations System (DPAS) Rating: Not Applicable

6. Quotation Preparation and Submission:

Offerors shall complete and submit a quotation with the following information: Cover Letter, Technical, and Price, as identified in this RFQ. The details for assembly of the quotation are identified below.

Table-1.

Quotation Section Title/RFQ Reference Page

Limit Cover Letter 1 Factor 1. Technical Approach Technical Approach 10 http://www.sam.gov/ http://www.acquisition.gov/

Factor 2. Price CLIN Pricing Sheet 1

Details for assembly of the quotation:

• Table of Contents, Glossaries, Tabs, and List of Acronyms do not count against the page limit.

• Cover Letter: The Cover Letter shall identify the Offeror’s Point of Contact (POC) to include a phone number and email address for any questions regarding the submitted quotation and the having authority to negotiate and bind the company.

• Pages shall be single line spaced; with a minimum 1-inch margin all around. The font shall be no smaller than 10 point and no larger than 12 point for general text, text in tables, charts, graphs, and figures. No condensed fonts allowed; Times New Roman or Arial font only. No condensed fonts allowed; Times New Roman or Arial font preferred.

• If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the quotation.

• All quotations must list UEI number and CAGE code with Company name, POC, and phone number. To obtain or renew a UIE number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make an Offeror ineligible for award.

• Any deviation from the RFQ requirements and format may result in non-consideration of the quotation.

7. Additional Instructions to Offerors. Offerors shall respond to this RFQ via e-mail by 21 March 2025 at 1000 hours MT. All quotations should be sent to, Philip Choate, at philip.choate.1@spaceforce.mil and Dominic Impallaria at, at dominic.impallaria@spaceforce.mil before the due date and time specified.

Site Visit: A site visit will be offered on 18 March 2025 at 0830 MT. All interested parties will meet at the Cheyenne Mountain Space Force Station (CMSFS) visitor center at 0830 MT to obtain visitor passes. When the site visit at CMSFS concludes, we will then drive to the Peterson Space Force Base (PSFB) visitor center to obtain visitor passes. Please send an email to Dominic Impallaria dominic.impallaria@spaceforce.mil and ryan.olson.10@spaceforce.mil no later than 1000 MT, 14 March 2025 as part of this project is in a restricted area and all attending parties will need access. In the subject line include Site Visit FA2517-25-Q-0018 Oil Water Separators. It is important to respond timely and not wait until the last moment to submit the request for the site visit. The site visit will be held on location at Peterson Space Force Base and the Cheyenne Mountain Complex. The Cheyenne Mountain Complex is a restricted area to the public. The following information is required in order to reserve attendance and work installation access requirements:

- Member’s Full Name

- Date of Birth

- Driver’s License number, city/state (must be current/active)

All questions regarding the RFQ package must be submitted to the above e-mail addresses by 07 March 2025 at 1000 hours MT. Any questions asked over the telephone will not be answered.

Any questions received after this date and time may not be answered.

Offerors must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website http://www.sam.gov/ mailto:philip.choate.1@spaceforce.mil mailto:dominic.impallaria@spaceforce.mil mailto:dominic.impallaria@spaceforce.mil mailto:ryan.olson.10@spaceforce.mil https://piee.eb.mil/ to complete your registration.

8. Organizational Conflicts of Interest. All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

9. Notice to Offerors. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs. Submitted quotations shall be valid for 60 days after the closing date of the RFQ.

10. Basis for Award. The Government intends to award a FFP contract resulting from the RFQ to the responsible Offeror whose quotation represents the lowest price technically acceptable (LPTA) to the Government. To be eligible for award, the Offer must receive acceptable rating for Factor 1 – Technical Approach . The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all offerors responding to this

RFQ.

11. Evaluation Criteria. Evaluation criteria will include the following factors:

a. Factor 1 – Technical Approach

b. Factor 2 – Price

Factor 1 – Technical Approach

Acceptability of this factor is based on an Offeror describing an adequate approach to addressing the below elements of the PWS. The submission shall document the Offeror’s processes and capabilities to demonstrate an understanding of the requirement and not just restate the PWS.

The technical approach shall include the following factors:

• Subfactor 1: A description of the vehicle and equipment that will be used to perform the work, including any special features or modifications that will enable them to navigate the restricted area. (PWS 1.6, 4.6.3, 4.6.4)

• Subfactor 2: A description of the quality control and assurance processes that will be used to ensure that the work is performed to the required standards. (PWS (1.6, 4.5)

• Subfactor 3: A description of how the contractor will comply with relevant regulations and standards, including OSHA, EPA, and Air Force regulations, and any other applicable laws and regulations. (PWS 1.2, 1.13, 4.7)

The technical approach should be clear, concise, and well-organized, and should demonstrate a thorough understanding of the requirements of the PWS and the ability to perform the work safely and effectively.

The following table shall be used for the evaluation of Factor 1:

Adjectival Rating Description Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

Factor 2 – Price:

Adequate price competition is anticipated and exists if two or more responsible offerors, competing independently, submit priced offers that satisfy the Government’s expressed requirements. Therefore, the Offerors’ total evaluated prices (TEPs) will be evaluated for price reasonableness. The TEP will be the only discriminator amongst Offerors for this factor. Price analysis shall be used to evaluate the price reasonableness of each Offeror’s TEP.

The Offeror shall submit a price for each CLIN contained within Attachment 3 (yellow cells ONLY). As per FAR 52.217-8, the Government may extend performance of any services unilaterally. The option to extend under this clause may be exercised at any point during the life of the contract and may be exercised more than once; however, the total extension of performance under this option shall not exceed six months. For pricing of FAR 52.217-8, it will automatically be calculated based on the Offeror’s pricing for Option Year 4 for evaluation purposes.

The Government may compare Offeror TEPs, compare TEPs to the Independent Government Estimate (IGE), or may use other price analysis techniques per FAR 13.106-3(a). Evaluation of option prices shall not obligate the Government to exercise the options. For purposes of evaluation, the TEP is defined in Attachment 3.

Attachments:

1. Provisions & Clauses Revised

2. Performance Work Statement – 20 Feb 2025

3. CLIN Price Sheet

4. Wage Determination 23 Dec 2024 El Paso County

Table-1.