Ammendment 1 - Combined Synopsis - VB MR_21April2025.pdf

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

SPACE BASE DELTA 1

21 Apr 2025

COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA251725Q0017

SUBJECT: REQUEST FOR QUOTE (RFQ) FOR VEHICLE BARRIERS MAINTENANCE AND REPAIR

Amendment 1 – The purpose of this amendment is to extend quote submission deadline from 02 May 2025 to 09 May 2025, to incorporate answers to the vendor asked questions (Attachment 6 – Vendor Q&As), and to schedule a site visit for 28 April 2025.

Description of Requirement. The Contractor shall provide all personnel, labor, equipment, supplies, tools, materials, supervision, travel, periodic inspection, minor repair, and other items and services necessary to provide maintenance for PSFB vehicle barrier systems. Vehicle barrier systems include, but are not limited to, actuators, control systems (including software), control wiring, circuitry, structural framework, lighting, spring assembly, hydraulic-related equipment, safety loops and other vehicle detection systems, switches, corresponding traffic lights, light duty drop arms, associated computerized systems, and control cabinets. Work shall comply with all applicable commercial and US military standards/specifications as well as Federal, State, and local laws and regulations (see Attachment 1 – Performance Work Statement, Appendix C).

All communications with the requiring activity concerning this solicitation shall cease until the award is announced.

During this period, interaction is only allowed with either the Contracting Officer or Contracting Specialist.

Notice to Offerors: The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

Questions related to this solicitation shall be sent via email to tiana.glenn@spaceforce.mil no later than 11 Apr 2025 at 10:00 A.M. Mountain Time. Questions may not be accepted after this time frame.

Site Visit Scheduled for 28 April 2025 at 1100 MST. We will meet at B1840 Parking Lot (Peterson Rd x Paine St). Contact both Contract Specialists via Email NLT 1400 MST 24 April 2025 to schedule base access.

Quote Submission: Quotes are due NLT 09 May 2025, 11:00 A.M. Mountain Time: All quotes must be submitted to the Contracting Officer and Contract Specialists, please see email addresses below:

Points of Contact Information:

Contracting Officer Contract Specialist Contracting Specialist Joseph Willard SrA Tiana Glenn Philip Choate

(719) 556 - 4789 (719) 556 - 0480 (719) 556 - 0661 joseph.willard@spaceforce.mil tiana.glenn@spaceforce.mil philip.choate.1@spaceforce.mil

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued.

2. The 21st Contracting Squadron, Peterson Space Force Base (SFB), intends to utilize this Request for Quotation (RFQ), under solicitation number FA2517-25-Q-0017 to award a Firm Fixed Price (FFP) purchase order.

The Government intends to award one contract to the responsible Offeror whose quotation represents the Best Value to the Government.

mailto:joseph.willard@spaceforce.mil mailto:tiana.glenn@spaceforce.mil mailto:philip.choate.1@spaceforce.mil

3. This solicitation document, and incorporated provisions and clauses, are those in effect through Federal Acquisition Circular 2025-03, Defense Federal Acquisition Regulation Supplement Change dated 01/17/2025, and the Department of the Air Force Federal Regulation Supplement dated 10/16/2024.

4. This effort is being solicited as a 100% small business set-aside under the North American Industry Classification System (NAICS) code 811210, Electronic and Precision Equipment Repair and Maintenance.

The small business size standard is $34.0M. All prospective Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

5. A detailed description of the Vehicle Barriers (VB) Maintenance and Repair (M&R) Services required for 21 CES on Peterson SFB can be found in the Performance Work Statement (PWS) (Attachment 1).

6. Performance shall take place at Peterson SFB, Colorado. Table 1 details the anticipated Periods of Performance (PoP) for VB M&R Services, to include a base period, four (4) option periods six-month extension period IAW FAR 52.217-8.

Table 1 – Periods of Performance (PoP) Base Year 1 Jul 25 – 30 Jun 26

Option Year 1 1 Jul 26 – 30 Jun 27 Option Year 2 1 Jul 27 – 30 Jun 28 Option Year 3 1 Jul 28 – 30 Jun 29 Option Year 4 1 Jul 29 – 30 Jun 30

6 Month Extension 1 July 30 – 31 Dec 30

INSTRUCTIONS

1. The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (Sep 2023), and the following addendum applies to this acquisition:

- Paragraph (c) is revised to the following:

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

- Paragraph (g) is revised to the following:

Contract award (not applicable to Invitation for Bids) The Government intends to award a FFP contract resulting from the RFQ to the responsible Offeror whose quotation represents the lowest price technically acceptable (LPTA) to the Government. To be eligible for award, the Offeror must receive an acceptable rating for all factors that have been set forth in this RFQ. The government intends to award a FFP purchase order without interchanges with respective offeror(s). The Government, however, reserves the right to conduct interchanges if deemed in its best interest. The Government may conduct interchanges with one, some, none or all offeror(s) at its discretion.

Offerors who do not quote the entire package requested may be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

2. Please provide a Firm Fixed-Price Quote prepared and submitted in the following format:

i. Cover Letter (NTE 1 page), Technical Approach (NTE 20 pages) and the VB M&R CLIN Price Sheet (Attachment 3) properly filled out, all are required;

ii. Table of Contents, Glossaries, Tabs, OEM O&M information, and List of Acronyms do not count against the page limit;

iii. Pages shall be single line spaced; with a minimum 1-inch margin all around. The font shall be no smaller than 10 point and no larger than 12 point for general text, text in tables, charts, graphs, and figures. No condensed fonts allowed; Times New Roman or Arial font preferred.

iv. The Cover Letter shall identify the Offeror’s Point of Contact (POC) to include a phone number and email address for any questions regarding the submitted quotation and the having authority to negotiate and bind the company as well as the Offeror’s UEI and CAGE Code;

v. If page limits are exceeded, the excess pages may not be read or considered in the evaluation of the quotation;

3. Quoters shall complete the attached VB M&R CLIN Price Sheet (Attachment 3) by inputting a price for all yellow cells. Quoters shall round calculations to the nearest dollar.

4. Terms and content of your quote: Quotes should be based on the terms of this RFQ. The Government may reject any quote that is not based on these terms. Quotes must contain information relevant to all the information contained within this solicitation and its attachments. It is the Offeror’s responsibility to complete their representations and certifications at SAM.gov. Without an active SAM.gov registration under the solicited NAICS code for this RFQ, evaluation for award cannot take place.

5. Responsibility Determination: Information obtained from sources, included but not limited to the System for Award Management (SAM) may be used as part of the responsibility determination made IAW FAR 9.104-1.

EVALUATION

A. The Government intends to award a FFP contract, on a competitive basis, resulting from this solicitation to the responsible offeror whose lowest priced quote conforms to the solicitation and is determined to be technically acceptable. Quotes that receive an unacceptable rating for technical acceptability will not be considered for award.

Quotes that do not meet all stated requirements of the solicitation may be considered non-responsive and may not be considered for award.

B. The Government will review all quotes for compliance with the RFQ, to include compliance with all instructions, provisions and clauses, and submission dates.

C. Compliant quotes will then be evaluated using a Lowest Price Technically Acceptable (LPTA) approach in accordance with the following factors:

• Factor 1 : Technical Acceptability :

- - Acceptability of this factor is based on an Offeror describing an adequate approach to addressing the below elements of the PWS. The submission shall document the Offeror’s processes and capabilities to demonstrate an understanding of the requirement and not just restate the PWS.

The Offeror shall document their approach to :

• consistently maintaining a lead technician with all required documented certifications from each of the AVB manufacturers that are included within the scope of the contract IAW the PWS (Attachment 1) paragraph 3.2;

• how they will complete the Emergency and Routine Service Calls IAW PWS paragraphs 8.1, 8.1.1, 8.1.2, and 8.1.3; and

• completing the Barrier System Controls Schematic IAW PWS Paragraph 1.3.3.

The Offeror shall:

• develop and provide an Operations and Maintenance (O&M) Plan for each individual ACP

IAW the PWS paragraph 6.1 and provide the OEM’s O&M information IAW PWS paragraph 1.3.1.1.

• develop and maintain a Quality Control Plan that ensures proper barrier maintenance IAW the PWS paragraph 6.2.

- The following table shall be used for the evaluation of Factor 1:

Adjectival Rating Description Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

• Factor 2 : Price :

- Offerors shall complete the VB M&R CLIN Pricing Sheet (Attachment 3) in its entirety. The pricing sheet displays a detailed breakdown of the CLIN structure.

- The quoted price for the base period, option periods and six-month extension period will be used to determine whether the Total Evaluated Price (TEP) is fair and reasonable IAW FAR 13.106-3. Pricing for technically unacceptable quotes will not be evaluated. IAW FAR 52.217-8, pricing for the six-month extension period shall use option year four (4) pricing as a placeholder, however, should FAR 52.217-8 be enacted at an earlier period, both the executed and funded amount shall reflect the most recent year pricing.

AWARD PROCESS

1) The Government will first review all quotes for compliance then order them from Lowest TEP to Highest TEP. All compliant quotes will then be evaluated for Factor 1, Technical Acceptability, on acceptable/unacceptable basis. Quotes that are technically unacceptable are un-awardable. The Government will continue the evaluation process until all quotes have been evaluated.

2) Then, the lowest priced quote deemed technically acceptable, will be evaluated for Factor 2, Price, IAW FAR 13.106. The quotes TEP will also be evaluated to ensure balanced pricing IAW FAR 15.404-1(g). If the quote is determined unbalanced, it will be ineligible for award. If the price is determined to be both fair and reasonable as well as balanced, the award will be made to that Offeror without further consideration to any other Offerors.

3) Provision at FAR 52.212-2, Evaluation-Commercial Items (Nov 2021) is NOT used in this solicitation as the evaluation procedures are outlined in this document.

4) The Offeror shall complete FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (May 2024). The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the SAM accessed through https://www.sam.gov.

5) FAR clauses 52.212-4, Contract Terms and Conditions – Commercial Items (Nov 2023), and 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services. (DEVIATION 2025-O0003 and 2025-O0004) (Mar 2025), apply to this solicitation. All provisions and clauses are listed in Attachment 2 of this RFQ. Additionally, all clauses and provisions may be found in full text at the following site: https://www.acquisition.gov/.

6) Offerors must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://piee.eb.mil/ to complete your registration.

7) Organizational Conflicts of Interest. All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

For any questions regarding this solicitation, please reach out to the POCs listed on page 1 of this Combined Synopsis.

Joseph Willard Contracting Officer

Attachments (6):

1. VB M&R Performance Work Statement_17March2025

2. VB M&R Provisions & Clauses_17March 2025

3. VB M&R CLIN Price Sheet_17March2025 https://www.acquisition.gov/

4. VB M&R Barriers and Drop Arms List_17March2025

5. Wage Determination_2015-5417 rev28_El Paso County_17March2025

6. Vendor Q&As