Attachment 6 - Questions and Answers.pdf

Questions & Answers

The following are responses to common questions we’ve received from industry:

1. Is there a current awardee for this contract or is it a new requirement? If there is a current awardee, what is the solicitation number?

There are current BPAs established under solicitation number FA251721Q9999. This solicitation has replaced the former and no BPAs will be established following that solicitation.

2. If payment is made by Government Purchase Card (GPC) instead of through WAWF, will a designated staff member handle the payment for the entire group with a single GPC transaction at checkout? Or will individual guests be responsible for paying for their own room at checkout using their own GTC?

Please see Attachment 4 – Terms and Conditions, Para. 6 and 8. Calls or invoices shall be made on the day of check-out and consolidated into one charge for the total amount unless authorized differently by the Government POC. A list of individuals authorized to purchase under this BPA will be provided to the Contractor by the Contracting Officer.

3. Is there an estimate of how many parking spaces are needed?

Spaces will vary based on how many rooms the hotel can provide.

4. Is complimentary breakfast requested?

If it is available starting 0600 during the weekend.

5. Could you provide an estimated schedule or approximate dates for the number of double and single rooms needed each month?

As stated in Attachment 1 – Requirement Statement, lodging accommodations will vary on an as needed basis during training weekends. Usage will be rotated amongst the pool of agreement holders therefore an actual number of rooms needed cannot be guaranteed.

6. Will a tax-exempt form be provided?

A tax number can be provided

7. Are third-party travel management companies allowed to respond to this solicitation? Or are you looking for quotes directly from hotels?

Quotes must be submitted directly from hotels.

8. What is the anticipated start date for this BPA?

Quotes are being accepted now until 26 November 2029, unless the needs of the government are met or change.

9. Does the hotel have to have a specific rating such as AAA, or a 3 star rating?

This method of rating will not be evaluated.

10. Just to confirm, are we allowed to adjust room rates annually to reflect any updated costs?

Please see Attachment 4 – Terms and Conditions, Para. 3. Lodging rates can be updated annually.

11. Can you confirm if the deadline of 'Nov 26, 2029, 10:00 AM MST' is accurate?

This notice was posted to industry with a deadline for responses for anytime within the next five years. The date is correct.