Attachment 1 - Requirement Statement_17Oct2024.docx

REQUIREMENT STATEMENT dated 17 October 2024

1. GENERAL

1.1 SCOPE OF WORK: The Contractor shall furnish suitable local lodging accommodations near Peterson Space Force Base on an as needed basis. Services rendered and lodging site conditions must be provided. The performance standard and requirements for these services include the following responsibilities:

a. Blanket Purchase Agreement (BPA) - provide single and double occupancy hotel or motel rooms when called for by the contracting officer or designated representative.

1.1 ACCOUNTABILITY: Rooms will be provided to only those individuals that appear on the ROOMING LIST or as provided by the Authorized Caller.

1.2 SITE DESCRIPTION: The location of the lodging must be within 10 miles of 893 Malmstrom St, Peterson, CO 80914. Individual lodging rooms may be in separate facilities, but the longest distance between any two facilities in which members are being housed cannot be greater than one (1) mile. Each facility must have suitable parking available and well-lit parking for all vehicles.

1.3 PROJECT DESCRIPTION: The Contractor shall provide all materials, logistics, personnel and support to reserve suitable living quarters and provide continuous logistical/quality assurance in support of personnel, in separate rooms, within 10 miles of 893 Malmstrom St, Peterson, CO 80914. The period of performance (POP) for this requirement consists of five (5) years. The Contractor shall provide amenities outlined in paragraph two (2).

2. CONTRACTOR FURNISHED ITEMS

The Contractor shall furnish the following:

2.1 ROOMS:

2.1.1 Living Space: Single and double occupancy room shall contain adequate net living and sleeping areas. No more than two people shall be assigned to a room.

2.1.2 Standards:

2.1.2.1 Rooms shall be constructed and finished to provide good light and sound attenuation.

2.1.2.2 All windows shall be provided with blackout lining, shades, or blinds. If drapes are provided, they must screen out the light.

2.1.2.3 Sufficient electrical outlets shall be available and in good working condition.

2.1.2.4 All entrance doors to rooms shall have interior security locks, either deadbolt or double locking locks. Each room occupant shall be provided with a room key. All entry/exit doors must have operational locks. All windows must lock from the inside.

2.1.2.5 Bathrooms must be constructed to provide convenient sanitary facilities. Bathrooms must contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror. Additionally, bathrooms should have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc. The shower or shower/tub combination shall have shower doors or curtains. A full bathroom shall consist of a toilet, shower and sink.

2.1.2.6 The commercial lodging shall provide telecommunication devices in the room.

2.1.2.7 The commercial lodging shall provide a television in the room.

2.1.2.8 Rooms shall have adequate heating and cooling capabilities.

2.1.2.9 Double occupancy rooms shall have a minimum of two double (full) sized beds unless specified otherwise. Single occupancy rooms shall have a minimum of one double (full) sized bed unless specified otherwise. All bedding must be clean and in good condition and free from damage or conditions rendering it unusable.

2.1.3 Furnishing and Equipment: Must be clean and in good repair. The following minimum furnishings are required:

a. Lamp: 1 per desk or writing table

b. Adequate clothes storage drawers and closet space

c. Desk or writing table with chair

d. Trash container

2.1.3.1 Additional desirable amenities:

a. Radio/Clock

b. Working tables and chairs

c. Restaurant within the facility

d. Refrigerators or ice machines

e. Chair, occasional

f. Alarm clock

2.2 HOTEL SECURITY: Must have working security cameras in all common areas/parking lot for the security of all guests and their belongings.

3. CONTRACTOR FURNISHED SERVICES

The Contractor shall provide the following services:

3.1 ASSIGNMENT OF QUARTERS/ROOMS: Government personnel should not be billeted under this contract arrangement without presenting proper authorization to the Contractor. The Contractor must be adequately manned to provide a 24 hour check in and check out service, 7 days a week. Individuals of the same sex, designated for double room occupancy, shall be billeted in rooms with two beds. If these rooms are not available, single rooms shall be used.

3.2 CUSTODIAL/SANITATION SERVICES: Daily custodial services shall include, but is not limited to, room cleaning, bed making, linen change (as required), adequate quantities of soap, bath towels, hand towels, sanitized drinking glasses, facial tissues, and a cloth bathmat.

3.3 LINEN SERVICE: Linen service shall be provided when occupancy changes. Additional blankets shall be made available if requested by occupant. All linen and blankets shall be clean, freshly laundered, without any objectionable odors, and in good repair, free from tears, rips, holes, stains, and extensive wear. Pillows shall be at least six inches thick to provide proper support.

3.4 ADDITIONAL DESIRABLE SERVICES:

a. 24-hour wake up service

3.5 COMMON USE AREAS: The Contractor shall keep all hallways, corridors, grounds, and other adjacent areas under the Contractor's control in a clean, neat, and safe condition.

3.6 “DO NOT DISTURB" SIGNS: All rooms shall have such signs available. Contractor's employees shall respect them when displayed.

3.7 INFORMATION SERVICES: Customer service representatives shall be able to explain to occupants’ miscellaneous charges not covered by this Requirement Statement, i.e., telephone charges. The Contractor shall provide information on bus schedules, taxis and other local transportation, dining facilities and locations, and commercial telephone directory service.

3.8 FIRE NOTIFICATION: The vendor shall ensure proper fire notification and evacuation plans are in place and evacuation procedures are accessible in rooms or common areas.

4. INVOICING AND PAYMENT

4.1 PAYMENT: Upon verification, invoices will be paid by Government Purchase Card (GPC) as the primary form of payment.

4.1.1 As a federal government entity, prices shall be exempt from all local, state, and federal taxes, including but not limited to sales taxes and lodging taxes. Any charges or invoicing that includes taxes shall be disputed/declined by Government, and RC member if charged or invoiced by Commercial lodging facility.

4.1.2 Charges for incidental products or services, including but not limited to telephone calls, internet service, movie rentals, food, drinks, room service, pet charges, laundry or dry cleaning are not authorized to be charged to the Government. The Commercial Lodging facility is responsible to secure payment of incidental or other charges at the time of check-in by a cash or credit card deposit of one or more of each room’s occupants.

4.2 For purchases using a GPC, the Commercial Lodging facility shall consolidate all room charges and provide the Government POC with the consolidated invoice for review and processing of payment to the Commercial Lodging facility. The Commercial Lodging facility will process the balance due on a single transaction against the GPC following confirmation of payment from the GPC cardholder and Government POC. No charges shall be assessed against any Government credit card provided as security to hold the rooms. Advancement of charges is not authorized. Commercial Lodging facility shall not charge the Government prior to rendering services. Charges shall be made on the day of check-out for self-pay users and consolidated into one charge for the total amount. Charges shall not be run individually, per room, or per day unless authorized by the government POC.

5. ACCEPTANCE: If at any time the Government finds the lodging facilities are not IAW this Requirement Statement, the Contractor shall propose a replacement within 24 hours.

6. PROJECT MANANGEMENT AND QUALITY ASSURANCE:

6.1 The Contractor shall insure the lodging accommodations provide industry standard housekeeping and maintenance services.

6.2 The Contractor shall assure that members staying in lodging facilities cannot incur additional charges outside of the contract such as room service and pay-per-view television charges that can be charged to the room.

7. WORK HOURS: The Contractor must be accessible by telephone 24/7 to respond to unforeseen circumstances that may arise such as reservations issues with individual facilities.