Attachment 4 - Terms and Conditions_22Nov24.docx

LODGING BPA TERMS AND CONDITIONS

TERMS AND CONDITIONS

1. PRE-PRICED BLANKET PURCHASE AGREEMENT: This is a Blanket Purchase Agreement (BPA) between the United States Government and the contractor to furnish suitable local lodging accommodations near Peterson Space Force Base on an as needed basis IAW the Requirement Statement. The rates charged to the Government for any services performed against this BPA shall be as indicated on the Price List. This agreement may be terminated unilaterally at any time by either party with 30 days’ notice. Any revision shall be accomplished by modification to this BPA.

2. EXTENT OF OBLIGATION: The Government is obligated only to the extent of authorized calls placed under this BPA by authorized personnel, against authorized line items, as outlined in the approved price list. The US Government shall not be liable in any manner in the event no calls are made.

3. PRICING: The prices offered by the Contractor to the Government under this BPA shall be as low as or lower than those charged the contractor’s most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment. Prices shall exclude all local, state, and federal taxes including but not limited to sales taxes and lodging taxes. The Contractor should submit a revised pricing list annually or as necessary.

4. PRICE LISTS: The government is obligated only to the extent of authorized purchases made under the BPA according to the approved price list. The contractor shall furnish the firm price list on an annual basis or as required by the Contracting Officer for signature and approval.

5. PURCHASE (CALL) LIMITATION: Individual calls placed by Government Credit card holders against this Blanket Purchase Agreement shall not exceed the GPC limitations of $25,000.00. Only authorized callers may place calls against this BPA or make use of its services. Any purchases above $25,000.00 will be issued as a Task Order by the Contracting officer and will follow the guidelines in the Wide Area Workflow Payment Instructions, clause 252.232-7006.

6. INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS BPA. Calls against this BPA will generally be made orally, or by electronic means (email). A call SHALL NOT EXCEED the call limitations without prior approval of the Contracting Officer. The items on the approved price list shall be the only items ordered in accordance with this BPA. A list of individuals authorized to purchase under the BPA, identified either by title of position or by name of individual shall be furnished to the contractor by the Contracting Officer. Individuals placing calls shall identify themselves providing the following information to the contractor: their name, unit assigned to, BPA number along with a Call Number. DO NOT ACCEPT calls from anyone who is not listed on the authorization letter. Services provided from calls by unauthorized personnel not listed on the authorization letter are accomplished at the Contractor’s own risk.

7. METHOD OF PAYMENT: All payments made against this Blanket Purchase Agreement will be made by the Government Purchase Card (GPC). The Contractor shall waive any and all surcharges associated with processing the Government Commercial Credit Card through the US Bank Card System.

8. INVOICES: Advancement of charges is not authorized. Services are not to be invoiced until after service is rendered. Calls or invoices shall be made on the day of check-out and consolidated into one charge for the total amount unless authorized differently by the Government POC. An itemized invoice consolidating shall be submitted following the rendering of service. These invoices need not be supported by copies of delivery tickets.

Your invoice must include the following:

i) Company name and address.

ii) Invoice date and number.

iii) BPA number, contract line-item number, and, if applicable, the order number.

iv) Description, quantity, unit of measure, unit price and extended price of the services performed.

v) Terms of any discount for prompt payment offered.

vi) Name and address of official to whom payment is to be sent.

vii) Name, title, and phone number of person to notify in event of defective invoice.

viii) Electronic funds transfer (EFT) banking information (if you request payment by EFT and the paying CPTS can accommodate EFT payments).

9. DELIVERY TICKETS: All shipments/storage under the agreements shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:

ix) Name and telephone number of the credit card holder, and the term “Credit Card”

10. INVOICES AND PAYMENT RECORDS: Invoices and payment records shall be maintained by the GPC cardholder. The installation GPC Approving Official/Program Coordinator (A/OPC) is responsible for ensuring that charges are in accordance with the price lists found under this BPA.