Combo Lodging BPA - 26Nov24.pdf

26 November 2024

COMBINED SYNOPSIS/SOLICITATION

1. Solicitation. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only notice; quotations are being requested.

The 21st Contracting Squadron (21 CONS), intends to utilize this Request for Quotation (RFQ), under solicitation number FA2517-25-Q-0010, to award multiple Blanket Purchase Agreements (BPAs) for non-personal commercial lodging services within a ten (10) mile radius of 893 Malmstrom St, Peterson, CO 80914 (Peterson SFB). The Government intends to award multiple BPAs to responsible Offerors whose quotation meets the conditions outlined below.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-01 effective as of 11/12/2024. Defense Federal Acquisition Regulation Supplement effective as of 10/10/2024. Department of the Air Force Federal Acquisition Regulation Supplement DAFAC 2024-1016 effective as of 10/16/2024.

This requirement is being solicited as 100% small business set-aside. For this acquisition, the North American Industry Classification System (NAICS) code is 721110, Hotels (except Casino Hotels) and Motels and Product Service Code (PSC) V231, Lodging, Hotel/Motel. The small business size standard is $40M. Each awarded BPA shall have up to a five (5) year period of performance (PoP). All prospective Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

NOTE: The ceiling can be increased at any time by the CO via a bilateral modification to meet current/future needs.

Provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (Sep 2023), does apply to this acquisition and the following addendums apply:

Paragraph (c) is revised to the following:

Period for acceptance of offers. The offeror agrees to hold the prices for 60 calendar days from the date of submission, unless another time period is specified in an addendum to the solicitation (See Section 9 of the Combined Synopsis).

Paragraph (g) is revised to the following:

Contract award (not applicable to Invitation for Bids). See Section 10 of the Combined Synopsis for Basis of Award.

http://www.sam.gov/

Provision at FAR 52.212-2, Evaluation-Commercial Items (Nov 2021) is NOT used in this solicitation. The evaluation procedures are outlined in this document.

The Offeror shall have FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (May 2024) completed within their active registration located at https://www.sam.gov

FAR clauses 52.212-4, Contract Terms and Conditions – Commercial Items (Nov 2023), and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (Nov 2024), apply to this solicitation. All provisions and clauses are listed in Attachment 3 (Three). Additionally, all clauses and provisions may be found in full text at the following site: https://www.acquisition.gov/.

2. Description of Requirement:

Peterson Space Force Base (PSFB) organizations have a requirement for commercial lodging that will encompass all military personnel stationed at PSFB organizations in accordance with the Requirement Statement. The scope of work requires the contractor to provide commercial lodging for Air Reserve Airmen assigned to PSFB organizations.

Hotel/Motel rooms will be ordered on an as needed basis in accordance with the terms and conditions of the Blanket Purchase Agreement(s) (BPA).

3. Period of Performance (PoP): From effective award date – five years after effective award date

4. Contract Line Item (CLIN): See Attachment 2 (Two) – Pricing Sheet.

5. Defense Priorities and Allocations System (DPAS) Rating: Not Applicable

6. Quotation Preparation and Submission:

Offerors shall complete and submit a quotation with the following information: Cover Letter, Capability Statement, and Pricing Sheet as identified in this RFQ. The details for assembly of the quotation are identified below.

Table-1 Quotation Assembly

Quotation Section Page Limit

Cover Letter 1 Factor 1. Capability Statement 5 Factor 2. Pricing Sheet 1

The Cover Letter shall include the following:

• Contractors Name (Registered Business Name on SAM.gov)

• Physical Address

• Point of Contact (POC) to include phone number and email address.

https://www.acquisition.gov/

• Verification of SAM registration (CAGE Code/UEI number)

• Small Business Identification and Size

Details for assembly of the quotation:

• Pages shall be single line spaced; with minimum 1-inch margin all around. The font shall be no smaller than 10-point and no larger than 12-point for general text, text in tables, charts, graphs and figures. No condensed fonts are permitted; Times New Roman or Arial font are preferred.

• If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the quotation.

• All quotations must list the UEI number and the CAGE code with company name, POC and phone number. To obtain or renew a UEI number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make an Offeror ineligible for award.

• Any deviation from the RFQ requirements and format may result in non-consideration of the quotation.

7. Instructions to Offerors:

Offerors may submit quotes any time before 25 November 2029 at 1000 MT. All quotations should be sent to, Ralph Mayer, at ralph.mayer@spaceforce.mil and Tiffany Harley, at tiffany.harley.2@spaceforce.mil before the due date and time specified.

Offerors must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://piee.eb.mil/ to complete your registration.

8. Organizational Conflicts of Interest:

All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

9. Notice to Offerors:

The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

This Combined Synopsis will remain open for a period of five years from its posting date, allowing additional contractors and companies to be evaluated and considered for award of a BPA that supports the mission needs of the PSFB

10. Basis for Award:

The Government intends to establish BPA’s with vendors who are determined acceptable for Factor 1 and Factor 2 (outlined below).

11. Evaluation Criteria:

https://www.sam.gov/ https://piee.eb.mil/

Evaluation criteria will include the following factors:

Capability Statement will be evaluated as Acceptable or Unacceptable.

Factor 1 – Capability Statement

Factor 1 – Capability statement

The Offerors shall provide a capability statement that demonstrates a clear understanding of how they will execute the requirements of Attachment 1 – Requirement Statement.

Table-2 Capability Statement Acceptable/Unacceptable Rating Method for Factor 1 Adjectival Rating Description Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

Pricing will be evaluated as Acceptable or Unacceptable.

Factor 2 – Pricing

Factor 2– Pricing

The Offerors shall provide their rates for the requested accommodations listed in Attachment 2 (Two) – Pricing Sheet.

i. Pricing that exceeds the General Service Association (GSA) Per Diem rates will not be considered due to regulated reimbursement rates.

Table-3 Pricing Acceptable/Unacceptable Rating Method for Factor 2 Adjectival Rating Description Acceptable Quote is within the limits of GSA per diem rates Unacceptable Quote exceeds the GSA per diem rates

//SIGNED\\

Joseph Willard Contracting Officer

Attachments:

1. Requirement Statement dated 17Oct2024

2. Pricing Sheet

3. Provisions and Clauses

4. Terms and Conditions dated 22Nov2024

5. Wage Determination dated 22Jul2024