ATCH 08 - Contract_Administration_Data (3NOV26).pdf

PACA Special Program Audits 3 November 2026

ATTACHMENT 08 – CONTRACT

ADMINISTRATION DATA (SPECIAL AUDITS)

Public Accountant Contract Audit Program (PACA) – Special Audits Air Force Services Center (AFSVC)

03 November 2026

1.0 CONTRACTUAL INFORMATION

Contractual interpretation, administration, and assistance may be obtained by contacting the following authorized Air Force Services Center representatives:

• Contracting Officer:

AFSVC/VPE, Ms. Valerie Baltimore 2261 Hughes Ave, Suite # 156, JBSA Lackland, TX 78236-9854 Telephone: 380.456.9205 | Email: valerie.baltimore@us.af.mil

• Contract Specialist:

AFSVC/VPEB, Ms. Whitney Ward 2261 Hughes Ave, Suite # 156, JBSA Lackland, TX 78236-9854 Telephone: 380.459.8120 | Email: whitney.ward.1@us.af.mil

2.0 METHOD OF PAYMENT

(a) Primary Payment Method (Credit Card): The default and preferred method of payment for this NAFI contract is via Government-issued commercial purchase card (GPC / Visa). Invoices approved by the Contracting Officer’s Representative (COR) must be accepted by the Contractor without surcharges, processing fees, or transaction fees.

(b) Alternative Payment Method (EFT with Discount): If the Contractor is unable to accept GPC payments without fee, Electronic Funds Transfer (EFT) is authorized, subject to an automatic prompt-payment discount of two percent (2%) for invoices processed within thirty (30) days (2/30, Net 30).

3.0 MILESTONE PAYMENT SCHEDULE (BASE & OPTION YEARS)

To facilitate progress-based contract execution across the multiple-award NPA pool, payments for each audit engagement awarded via a Delivery Order (DO) shall be processed in accordance with the following milestone schedule. Percentages are applied against the firm-fixed labor total of that specific Delivery Order.

This schedule directly aligns with the CLIN pricing structure in Attachment 05 (Supplies, Services, and Prices) and the deliverable requirements in Attachment 07 (Deliveries or Performances) and Attachment 04 (SOO Section IV).

Milestone Phase & Description

Allocation (% of DO)

Attachment

05 CLIN

(Financial)

Attachment 05

CLIN

(Performance)

Attachment 07 Deliverable No.

COR Invoice Triggering Event

Milestone 1 Audit Plan & Project Schedule

10% 0001

(Opt Yrs:

1001, 2001, 3001, 4001)

(Opt Yrs: 1008, 2008, 3008, 4008)

0001–0004 (Financial) 0013–0016 (Performance)

Formal COR written approval of the detailed Audit Plan, Project Schedule (WBS), and resource itinerary (delivered within 10 business days of kick-off).

Milestone 2 PBC List & Audit In- Brief

5% 0002

(Opt Yrs:

1002, 2002, 3002, 4002)

(Opt Yrs: 1009, 2009, 3009, 4009)

(Financial) (Performance)

Timely submission of PBC list (NLT 15 calendar days prior to fieldwork) and successful execution of formal on-site In- Brief with leadership.

Milestone 3 Fieldwork Completion & Audit Out-Brief

35% 0003 (Opt Yrs:

1003, 2003, 3003, 4003)

(Opt Yrs: 1010, 2010, 3010, 4010)

0006(Financial) 0018(Performance)

Completion of on-site fieldwork (NTE 4 weeks) and COR acceptance of the formal Out-Brief presentation to installation leadership.

Milestone 4 Preliminary Draft Audit Report

15% 0004 (Opt Yrs:

1004, 2004, 3004, 4004)

(Opt Yrs: 1011, 2011, 3011, 4011)

0007(Financial) 0019(Performance)

COR receipt and acceptance of the Preliminary Draft Report package (initiating 30-day government review cycle).

Milestone 5 Formal Draft Audit Report

15% 0005 (Opt Yrs:

1005, 2005, 3005, 4005)

(Opt Yrs: 1012, 2012, 3012, 4012)

0008(Financial) 0020(Performance)

Submission within 10 business days of government comments, incorporating management responses and proposed adjustments.

Milestone 6 Final Report Package & Closeout

20% 0006 (Opt Yrs:

1006, 2006, 3006, 4006)

(Opt Yrs: 1013, 2013, 3013, 4013)

0009(Financial) 0021(Performance)

Formal Government acceptance of signed Final Audit Report (electronic files and one bound hard copy) and final Management Letter.

TOTAL Technical Milestones

100%

NSP Progress and Summary Reports

0% (NSP) 0007

(Opt Yrs:

1007, 2007, 3007, 4007)

(Opt Yrs: 1014, 2014, 3014, 4014)

0010–0012 (Financial) 0022–0024 (Performance)

Submitted weekly (Appendix 8.2) and monthly with invoices (Appendix 8.3); costs distributed across technical audit deliverables.

4.0 MULTI-AWARD ROTATION AND COMPLIANCE RULES

1. Task Order Assignment: The master agreements are placed with up to three

(3) prime CPA firms. The NAFI reserves the right to rotatably task, split, or allocate individual financial or performance audits to any of the three contractors based on the best benefit and value to the NAFI.

2. Travel Declarations: Individual OCONUS audits will only be routed to contractors who have explicitly declared their willingness to perform overseas travel in their master technical proposal. Travel costs are excluded from labor rates and will be reimbursed separately at actual allowable cost in accordance with the Federal Travel Regulations (FTR) / Joint Travel Regulations (JTR) up to authorized task order.

3. Subcontractor Ban: In accordance with legal mandates, subcontracting, teaming arrangements, and 1099 independent consultants are strictly prohibited. All personnel performing audit procedures must be direct W-2 employees of the prime CPA firm. Breach of this clause constitutes cause for immediate contract termination for default.

4. No Minimum Order Limits: No minimum order limitations apply ($0.00 floor).

The Government is obligated only to the extent of authorized Delivery Orders placed against the contract.