FY25 UILS Lodging PR F3ST904352A001 Questions Answered.pdf

FY25 UILS Lodging PR F3ST904352A001 Questions

1) Do you need 50 rooms for the entire period of performance or 50 rooms a night?

Yes, we would require, at a minimum 50 hotel rooms during the period 22 Jun – 27 June

2) Please confirm dates for the program as well as the check-in and out dates. Are the correct check in 6/22 and check out on 6/27.

Correct, check-in 22 June / check out 27 Jun

3) Are the correct program dates 6/24 - 6/26?

FY25 UILS activities will begin 23 Jun and conclude 26 June.

4) Will majority of the program take place at the Duane Cassidy Conference Center?

Yes

5) You requested a meeting room for 75 people. What times will you need the meeting room on 6/24-6/26?

Request a meeting room on 23 Jun (only) for approximately 1-hour (0900-1000)

6) Will you require any refreshments or beverages during the meeting?

No

7) How would you like the room set up for 75 attendees (rounds, classroom, theater, etc.)

Request meeting room set-up with seating chairs only (no tables or table clothes necessary)

8) Do you require any audio-visual equipment? (podium, microphone, projector, etc.)

No audio visual support required

9) Should breakfast be included in the room price? It is assumed that the hotel will provide “complimentary breakfast”.

If it does not provide “complimentary breakfast” then yes the actual nightly hotel cost should include fee for breakfast…this fee should not exceed authorized per diem cost

10) Is meeting space needed for all dates 22 June-27 June?

No, meeting room required on 23 June (only) for approximately 1-hour (refer to question 5-7)

11) How many hours do you need meeting space?

Approximately 1-hour, 0900-1000, on 23 June 2025 (refer to questions 5-7)

12) Are refreshments required?

No

13) Do you have any idea of the dates and number of hours they will need the meeting room for so that we can get you a more accurate quote for that service?

A meeting room is required for approximately 1-hour on 23 Jun only (refer to questions 5-7)

14) We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.

New gov contract to support UILS

15) If not brand new, could you please provide the current / previous contract number?

N/A

16) If members order room service or get items (food, snacks, etc.) charged to their room, how would that be priced? Does that need to be included on the pricing or a separate expense?

Only nightly room charges + taxes will apply. No additional charges will be permitted

17) If damages are made to the room, should cost also be included in pricing or does a sperate bill need made?

Request a separate itemized bill be provided if damages occur.