Attachment 1 - Statement of Objectives Bldg 678 eSchool (Amendment 0002).pdf

STATEMENT OF OBJECTIVES

ESCHOOL OF GRADUATE PROFESSIONAL MILITARY EDUCATION

BUILDING 678 COMPREHENSIVE INTERIOR DESIGN & FURNISHINGS PROJECT

1.0. INTRODUCTION:

The eSchool of Graduate Professional Military Education (PME) requires the comprehensive interior design (CID), purchase, and installation of furnishings that complete an all-encompassing, consistently unified, and innovative design concept for Building 678. Building 678, which is to be the eSchool’s primary operating location on Maxwell AFB, is currently undergoing a full-scale renovation. The estimated completion date for the renovation project is the end of June 2020. Once the renovation is complete, the eSchool will move back into Building 678—with all new furnishings. The objectives outlined in this Statement of Objectives (SOO) are intended to guide the design, purchase, and installation of all required furnishings.

2.0. SCOPE: In terms of total integrated facility design, the eSchool of Graduate PME considers the functional and visual aspects of design as essential as the electrical, mechanical, and structural systems of a facility. The scope of this effort is to develop a CID for Building 678, accommodating 85 people with a room for growth, which complements the electrical, mechanical, and structural aspects of the renovated facility, while also accounting for any historical or other necessary design considerations. In short, the design theme will need to yield an innovative, industrial space that embraces the historic nature of the structure.

2.1. This CID effort shall provide professional interior design services in addition to purchasing and installation services. Ensuring a quality visual and functional design is achieved by integrating all design disciplines, for example, but not limited to, interior design, product/industrial design, and graphic design, into a comprehensive design theme. Therefore, the CID should include a cohesive plan for systems furniture, free-standing furniture and accessories as necessary to meet the facility electrical, mechanical, and structural requirements as well as the various mission functions of the eSchool. The CID will need to complement the renovation. To ensure this the renovation details, to include wall color, flooring choices, and other finishes are available in Appendix 3 – Bldg. 678 Finishings Specifications.

2.2. Furnishings selected in the CID should generally include, but are not limited to, whiteboard/marker (glass boards) and tack boards, desks, systems furniture, chairs, tables, bookcases, file systems, lighting, and other similar items, to include a small trash can per office, bathroom trash cans, and a coat hook/umbrella combo for the Multipurpose Room (Room (190), Break Rooms (Rooms 140 and 240), and the Leadership Suite (Room 171). All other ancillary items (i.e. recycling bins, clocks, etc.) shall be the responsibility of the Government. Minimum requirements have been provided in Appendix 1 – Bldg. 678 Furniture Design Estimated Needs.

2.3. The schedule of deliverables identified within this SOO will commence upon the date of award of this contract and shall be effective through the original contract completion date. The Government reserves the right to make minor adjustments in the final quantities of each unit priced item, not to exceed a 20% variance (but no less than a quantity of one each) from the original proposed quantities.

3.0. DESIGN EXPECTATIONS: Building 678 consists of three floors: basement, first floor, and second floor which are all under renovation. This renovation’s final step is this CID/furniture project. The renovated building wall color, flooring, and other finishes are provided in Appendix 3 – Bldg. 678 Finishings Specifications. The selection proposed in the CID should complement these finishes. The CID will include all three floors and covered external space on the first and second floor. Floor plan with more details contained in Appendix 2 – Bldg. 678 Combined Floor Plans. Also, a spreadsheet (Appendix 1 – Bldg. 678 Furniture Design Estimated Needs) provides information for each room in the floor plans.

3.1. Basement: The basement is divided into three distinct spaces:

3.1.1. The far right side (Reference Appendix 2 – Bldg. 678 Combined Floor Plans), is reserved for storage and will require some type of storage furniture (shelving & cabinets, etc.) per the CID. The storage area needs to be able to accommodate the storage of extra office supplies such as, but not limited to, paper, pens, and folders.

3.1.2. The middle of the basement back to the far left corner is collaboration space. The collaborative space is open to the entire 85 person organization and is required to be versatile, modular, innovative, and fun. There are no daily workstations in this area, therefore a “coffee house” feel is the desired concept with moveable, multi-configuration furniture, and transparent and/or translucent partitions for small group discussions. The basement area contains lower ceilings and smaller windows, so additional lighting will need to be utilized and accounted for in this CID to ensure ample visibility to conduct work.

3.1.2.1. A means of writing on the walls, sectioning off different sized areas with moveable partitions, plugging in multiple computers, a designated printing space, and writing surfaces with the capability of being utilized in both small to large groups will be required in this collaborative space.

Comfort is also a consideration, since collaborative session could last for hours.

3.1.3. On the far left back area is the final distinct area of the basement. The conference room is designed to contain roughly 16-20 people. The conference room will be used for internal meetings and external telecom and video-teleconference meetings with customers as well as small group focus sessions. NOTE:

Only conference room furniture is required. IT equipment will not be a part of this requirement.

3.2. First Floor and Second Floor: The first and second floors are comprised of a lobby, multi-purpose room, conferences rooms, office spaces, supply/storage, and break rooms. The spreadsheet (Appendix 1 – Bldg. 678 Furniture Design Estimated Needs) provides details to construct the quotation.

3.2.1. The multi-purpose room on the right hand side of the first floor is required to hold the entire 85 person organization with room for expansion. This room will be used for training, Dean’s calls, internal and external meetings. Tables that nest together will be necessary. The ability to write on the walls (e.g.

magnetic glass boards, etc.) and plug in computers will be required.

3.2.2. All offices spaces should be consistent with Appendix 4 - AFMAN 32-1084, FACILITY CLASS 6, ADMINISTRATIVE, Category Group 61, Administrative and Administrative Support Spaces.

https://www.wbdg.org/FFC/AF/AFMAN/6_FC_6_CG_61_Admin_Overview_Current.pdf

3.2.3. The CID needs to designate areas for scanners, printers and shredders on the first and second floors also.

3.3. Outdoor Collaborative Space: The first and second floor contain covered patio space on the backside of the building which is to be used as outdoor collaborative space. These spaces are intended to allow a small group to meet outside in a “coffee house” style atmosphere. Furniture should be able to withstand exposure to natural elements.

3.4. Contractor must provide a turn-key, whole office solution to the Government. Contractor must ensure, as minimum, prior to completion and acceptance:

• Exposed wires are not showing between panels

• Minimal gaps between furniture walls and permanent walls

• No gaps in corners where two panels meet at a 90 degree angle

• Filler post are included throughout workstations https://www.wbdg.org/FFC/AF/AFMAN/6_FC_6_CG_61_Admin_Overview_Current.pdf

• Walls do not shake when doors are shut; especially on corners

• Workstations have matching keys

• All doors and locks have keys (minimum of two keys per lockset)

• All installed glass is free of fingerprints and smudges

• All kick panels are inserted

• All lights work

• All electrical furniture outlets work

3.5. Data/Communication Requirements: The Contractor shall be responsible for routing and terminating of all data and communication cables through furnishings, to include but not limited to panel systems, workstations, desks, etc., as identified in the Contractor’s comprehensive interior design.

3.6. Electrical Requirements: The Government shall be responsible for hard electrical hook ups to all furnishings, to include but not limited to panel systems, workstations, desks, tables, trophy cases, etc. as identified in the Contractor’s comprehensive interior design.

4.0. INSTALLATION REQUIREMENTS.

4.1. The contractor’s Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product. The contractor shall have full access to the building and be responsible for delivery furniture to the basement and both floors identified in paragraph 3.0. of Bldg. 678.

4.2. The contractor is responsible for post installation cleanup, which will include removal of all material, packaging and all other debris left as a result of installation. Government dumpsters and/or recycling containers shall not be available for disposal of furnishings materials, packaging or other debris during execution of contract. General clean-up of material, packaging and work areas will be conducted during job progress (at the end of each day as a minimum) to minimize unacceptable appearance of Building 678 exterior to base population. All trash removed from the worksite shall be disposed of in accordance with state laws.

Packaging and other recyclable materials shall be recycled where ever possible.

4.3. The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment and any on site storage being utilized.

4.4. Contractor shall be liable for any damage to Government property caused by the contractor or their representatives. Any damages identified by the contractor shall be immediately reported to the Contracting Officer and AU eSchool representative.

4.5. During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and other types of material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any building, furniture or other Government materials. The contractor shall not repair damage to finishes but will be responsible to pay for damages. The contractor will be responsible for repairs at no cost to the Government.

4.6. The contractor shall inspect all new furniture to ensure it is free of surface dirt and defects, the installation is complete and the new furniture is ready for use.

4.7. The contractor shall provide all new components, completely assembled, installed and operational.

4.8. Disposal: The contractor shall remove and dispose of all items relating to the installation of the new furniture, such as (but not limited to) protective shipping containers and boxes.

4.9. The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

5.0. DELIVERY REQUIREMENTS. Furniture items shall be delivered and carried into the following address on a day approved by AU eSchool:

AU eSchool for Graduate Professional Military Education 51 East Maxwell Blvd, Bldg. 678 Maxwell AFB, Al 36112

5.1. The contractor shall be allowed access to the facility Monday through Friday, starting at 8:30 AM CDT until 4:30 PM CDT. Access outside the designated timeframe may be authorized by AU eSchool representative, at no additional cost to the Government.

5.2. The Security Forces Commercial Vehicle Gate located on Kelly Street is available Monday through Friday from 6:00 A.M. CDT until 6:00 P.M. CDT. Delivery made after 6:00 P.M. or over a weekend are required to enter through the Maxwell AFB Main Gate located on Maxwell Boulevard.

6.0. WARRANTY.

6.1. The contractor shall provide all standard manufacturer’s warranty in which the Manufacturer warrants products provided by the manufacturers against defects of material and workmanship under normal use and service.

6.2. The contractor shall provide all standard manufacturer’s upholstery warranty against defects of material and workmanship under normal use and service.

Appendixes (4):

Appendix 1 – Bldg. 678 Furniture Design Estimated Needs Appendix 2 – Bldg. 678 Combined Floor Plans Appendix 3 – Bldg. 678 Finishings Specifications Appendix 4 – AFMAN 32-1084, Facility Class 6