Combo Solicitation - AU eSchool Bldg 678 CID_Furnishings.pdf

GENERAL INFORMATION

The 42nd Contracting Squadron, 50 S. LeMay Plaza, Bldg. 804, Maxwell AFB, AL has a requirement for a comprehensive interior design, purchase, and installation of furnishings to support the Air University (AU) eSchool of Graduate Professional Military Education physically located at Maxwell AFB, AL. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number for this procurement is F2XHC10013AW01 and is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses (see Attachment #3) are those in effect in the Federal Acquisition Circular (FAC) 2020-05, Defense Publication Notice (DPN) 20200114 and Air Force Acquisition Circular (AFAC) 2019-1001.

A firm fixed priced contract will be awarded in accordance with the following:

NAICS Code: 337214; Size Standard: 1,000 EMP

IMPORTANT NOTES:

1. ALL PRODUCTS MUST BE NEW: NO REFURBISHED OR USED ITEMS WILL BE

ACCEPTED.

2. THIS REQUIREMENT IS BEING SOLICITED AS A TOTAL SMALL BUSINESS SET

ASIDE. ONLY QUOTES RECEIVED FROM SMALL BUSINESSES WILL BE REVIEWED.

NATURE OF ACQUISITION

This acquisition is for the comprehensive interior design, purchase, and installation of furnishings for the AU eSchool of Graduate Professional Military Education. This procurement will be awarded under FAR

13.5 Simplified Procedures for Certain Commercial Items.

SCHEDULE OF SUPPLIES/SERVICES

The offeror shall provide all personnel, equipment, supplies, transportation, and supervision to provide the following items:

CLIN 0001: Interior Design in accordance with (IAW) Attachment 1 - Statement of Objectives

(SOO)

CLIN 0002: Furniture IAW Attachment 1 - SOO

CLIN 0003: Installation of Furniture IAW Attachment 1 SOO

DELIVERY INFORMATION

AU eSchool for Graduate Professional Military Education 51 East Maxwell Blvd, Bldg. 678 Maxwell AFB, AL 36112

SITE VISIT

In lieu of a site visit, videos are available through Google Dive, https://drive.google.com/drive/folders/1vBR7RpBNmULNXsYxculYcZiCVGR49EB-?usp=sharing, of the facility, to include but not limited to, depicting the building layout with facility access, general feel of the space, and location of amenities (i.e. electrical outlets, data drops, door, windows, etc.). Offerors are encouraged to review the video and take steps as may be reasonably necessary to ascertain the nature and location of work and the general and local conditions that can affect the work or cost thereof. Failure to do so will not relieve offerors from the responsibility for estimating properly the difficulty or cost of successfully performing the work. The Government will assume no responsibility for any understanding or representation concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in this RFQ, the specification, or related documents. All pertinent questions to the video shall be submitted by e-mail to the Government points of contact listed below by 13 April 2020 at 2:00 PM CDT.

QUOTATION PREPARATION INSTRUCTIONS

1. The offeror must submit a dated quotation with unit prices and extended prices in response to this solicitation. To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Failure to do so may result in an offer being determined non-responsive and ineligible for award. Quotes must be complete, self-sufficient, and respond directly to the requirements of this

RFQ.

2. Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of quotes. Request for Quotations or modification of quotes received at the address specified for the receipt of offers after the exact time specified for receipt of offers will be considered late and handled in accordance with FAR 52.212-1(f). Multiple quotes, no more than two (2) comprehensive interior designs per offeror, will be accepted under this Request for Quotation; however, the Government intends to award a single firm fixed-price contract.

3. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. If at any time during this competition the contracting officer determines that adequate price competition no longer exists; offeror(s) may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness of the price.

4. SPECIAL SEATING NOTE: The Air Force (AF) has established a mandatory Blanket Purchase Agreement (BPA) Program for office seating and chairs which is Small Business, Buy American Act and Berry Amendment compliant. The AF Office Seating II Program BPAs Mandatory Use Ordering Guide (see Attachment #2), Paragraph 1.5 – Authorized Users states “In addition, general contractors are authorized by the local Contracting Officer in accordance with FAR 52.251-1, Government Supply Sources, may use the BPAs on behalf of the USAF.” Under the authority of FAR 52.251-1 and the Authorization to Use Government Source of Supply Letter (see Attachment #3), interested offerors are https://drive.google.com/drive/folders/1vBR7RpBNmULNXsYxculYcZiCVGR49EB-?usp=sharing directed to utilize the BPAs. Interested offerors may contact the BPA Contracting Officer (Mark.Voorhis.2@us.af.mil) to determine if a vendor has Not To Exceed pricing within their respective contracted agreement. The BPA holders and contact info are listed below:

• Nighingale Corp – airforce@nightingalechairs.com – 800-363-8954

• Great Journey West – AFBPA@greatjourneywest.com – 314-478-5792

• SCS Intigrated Support Solutions – PROPOSALS@SCSISS.com – 704-494-5025

• Feigus Office Furniture – bill@feigus.com – 609-352-4220

• Govsolutions Inc - hcasto@govsolutionsinc.com – 757-965-2699

• SLM Contract Furniture - SLMAirForceBPA@slmcf.com - 858-277-9700

• Workplace Solutions Inc. - USAF@WorkplaceVB.com - 757.563.2845

• NXVET, LLC - Proposals@nxvet.com - 571-358-6198

• Seating, Inc. - sales@seatinginc.com – 800-468-2475

• Trade Products Corporation - bneilson@tradeproductscorp.com – 703-502-9000

5. THE OFFEROR’S QUOTATION PACKAGE SHALL INCLUDE THE FOLLOWING:

The offeror's quote shall consist of three (3) separate parts: Part I – Technical, Part II – Past Performance, and Part III - Price. Submit five (5) CD-ROMs containing Technical information with no more than two (2) comprehensive interior designs, per Paragraph 2 above. Past Performance information shall be submitted as a separate attachment via email to the Government points of contact listed below. NOTE: Part III – Pricing shall be submitted via email to the Government points of contact listed below within two (2) business days after oral presentations.

PART I – Technical: There is no page limit on the technical information, but shall not be excessive and shall contain only pertinent data.

The following criteria shall be provided by the offeror as part of the technical:

Conceptual Level Design. The offeror shall provide a fully developed conceptual level design that conveys a turn-key, whole office solution that meets the requirements of Attachment 1 - Statement of Objectives, Paragraph 3.0. Offerors are encouraged to submit their best design upfront; however, the Government will allow offerors the ability to submit no more than two (2) separate design solutions.

The conceptual level design(s) shall be presented during the oral presentation, as well as being sent to the Government points of contact on the CD-ROMs, as identified above, and include the following:

a. Drawings: The offeror shall provide complete drawings in DWG, DXF or PDF compatible format. The drawings shall identify the overall functional layout (floor plan) and interaction of the spaces within the facility. The drawings shall consider the planning and design of each office/space with respect to occupant/general space description working conditions, providing maximum flexibility, standardization, and ability for growth.

b. Design Theme(s): The offeror shall provide a narrative describing the proposed design theme(s) that yields an innovative, industrial space that embraces the historic nature of the structure as identified in Attachment 1- Statement of Objectives, Paragraph 2.0.

c. Furniture Specifications: The offeror shall provide detailed furniture specifications of the proposed items contained in their conceptual level design(s). Furniture specifications should include, but not limited to, item description, manufacturer and quantity of the proposed items, and any information highlighting the advantages of the proposed items.

mailto:Mark.Voorhis.2@us.af.mil mailto:airforce@nightingalechairs.com mailto:AFBPA@greatjourneywest.com mailto:PROPOSALS@SCSISS.com mailto:bill@feigus.com mailto:hcasto@govsolutionsinc.com mailto:SLMAirForceBPA@slmcf.com mailto:USAF@WorkplaceVB.com mailto:Proposals@nxvet.com mailto:sales@seatinginc.com mailto:bneilson@tradeproductscorp.com

d. Samples: The offeror shall provide samples, to include but not limited to, fabric, color, finish, texture, and edge/trim details for all proposed items. Samples shall be presented during the oral presentations. Samples may be submitted electronically; however, the samples must accurately represent fabric, color, finish, texture, and edge/trim detail.

Project Milestone Plan (PMP). The offeror shall provide a realistic PMP that establishes a timeline from date after receipt of contract through installation of the new furniture for each comprehensive interior design. The Government has a desired completion date of 31 July 2020 for all items to be delivered and installed based on a projected contract award date of 26 May 2020. If offeror is unable to meet the Government’s desired completion date, please identify the most accurate proposed project milestone plan. To meet the Government’s desired delivery date, the PMP shall take into consideration product availability, ordering, shipping, and any other factors that could affect the delivery and installation of the item(s) being proposed under this solicitation. The PMP will be incorporated into the contract. The PMP shall include, at a minimum, a timeline for:

Description Days after Receipt of Contract Product Ordering Product Delivery Installation of Furniture Removal of Materials/Debris Total # of Days to Contract Completion

PART II – Past Performance: Submit past performance information as a separate attachment via email to the Government points of contact listed below. The offeror shall submit three (3) past performance references (with name, phone number, email information and contract number) only once per offeror, with its quote of contracts that have been completed within the past five (5) years from date of issuance of solicitation, which are similar in scope to the requirements in Attachment 1 - Statement of Objective.

PART III – Price: Submit pricing via email to the Government points of contact listed below within two (2) business days after oral presentations. The offeror shall submit a dated quote with unit prices and extended prices in response to this solicitation.

The Price Factor must be in MS Excel or PDF format and include the Schedule of Supplies/Services CLINS 0001-0003 with quantities, unit prices and extended prices. Additionally, the offeror shall separately identify at a minimum the quantities, unit prices, extended prices, description of items, manufacturer and part numbers for a furnishings. Do not exceed two (2) decimal places when entering pricing. Interested parties capable of providing the requirement must include discount terms (if any), tax identification number, CAGE code, and DUNS.

Representations and Certifications shall only be provided once per offeror, if multiple comprehensive interior designs are provided. IAW 52.212-3, the offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision, including the additions to (c) (11) at 52.212-3, Alternate I.

If any products offered are not a domestic, qualifying country, or designated country end product IAW DFARS 252.225-7001 (Buy American and Balance of Payments Program), offerors are required to submit a completed copy of the DFARS 252.225-7000 (Buy American--Balance of Payments Program Certificate) certification, from SAM, with their quote.

6. ORAL PRESENTATIONS: Between 6 May 2020 – 7 May 2020, Maxwell AFB will be holding virtual oral presentations for all responsive offerors. Attendance to the virtual oral presentation with the proposed comprehensive interior design(s), is required to be considered for award. Please provide company points of contact information for scheduling oral presentation appointments to the Government points of contact listed below, no later than 27 April 2020 @ 4:00 PM CDT. During the oral presentation, offerors will present their response(s) to Part I – Technical Quote. Briefing should last no more than 60 minutes each, even if multiple comprehensive interior designs are offered. The Government intends to hold oral presentations via Zoom; however, the Government reserves the right to utilize other teleconference or video teleconference methods as appropriate.

7. To be eligible to receive an award resulting from this RFQ, contractors must be registered in the DoD Systems for Award Management (SAM) database, no exceptions. To register, please visit http://www.sam.gov or call 1-866-606-8220.

8. All quotation information shall be submitted to: 42d Contracting Squadron/PKA, Attention: SSgt Bobby Ballow, 50 LeMay Plaza South, Maxwell AFB, AL 36112-6334. QUOTES MUST BE RECEIVED IN THE 42D CONTRACTING SQUADRON BY 4:00 P.M. CDT ON 5 May 2020.

Offerors are encouraged to confirm quotation receipt from the following Government points of contact:

SSgt Bobby Ballow Contract Specialist Phone: (334) 953-6550 Email: bobby.ballow@us.af.mil

MSgt Ryan Schnepf Contracting Officer Phone: (334) 953-6776 Email: ryan.schnepf@us.af.mil

BASIS FOR AWARD

This will be a competitive best value acquisition utilizing FAR 13.5, Simplified Procedures for Certain Commercial Items. Award of the contract resulting from this solicitation will be made to the responsible offeror whose quotation represents the best value offer. Each offeror’s quotation will be evaluated against the following: Part 1- Technical, Part II - Past Performance, and Part III - Price. The evaluation process for this requirement will be conducted as follows:

http://www.sam.gov/ mailto:bobby.ballow@us.af.mil mailto:ryan.schnepf@us.af.mil

PART I – TECHNICAL

The Government will evaluate technical using the ratings described in Table 1 for Elements 1 and 2.

Table 1. Technical Ratings and Definitions

Rating Definition

Exceeds Quote exceeds requirements and indicates an exceptional approach and understanding of the requirements. Quote identifies one or more strengths. Strengths are subjective in nature.

Meets Quote meets requirements and indicates an adequate approach and understanding of the requirements.

Does Not Meet Quote does not meet requirements and contain one or more deficiencies. The quote is unawardable.

Conceptual Level Design. The offeror’s fully developed conceptual level design(s) and oral presentation will be evaluated to ensure it conveys a turn-key, whole office solution that meets the requirement of Attachment 1 - Statement of Objectives, Paragraph 3.0. The conceptual level design(s) will also be evaluated to ensure the following criteria have been met:

a. Drawings: The offeror provided complete drawings in DWG, DXF or PDF compatible format.

The drawings identified the overall functional layout (floor plan) and interaction of the spaces within the facility. The drawings considered the planning and design of each office/space with respect to occupant/general space description working conditions, providing maximum flexibility, standardization, and ability for growth.

b. Design Theme(s): The offeror provided a narrative describing the proposed design theme(s) that yields an innovative, industrial space that embraces the historic nature of the structure as identified in Attachment 1 - Statement of Objectives, Paragraph 2.0.

c. Furniture Specifications: The offeror provided detailed furniture specifications of the proposed items contained in their conceptual level design(s). Furniture specifications included, but not limited to, item description, manufacturer and quantity of the proposed items, and any information highlighting the advantages of the proposed items.

d. Samples: The offeror provided samples, to include but not limited to, fabric, color, finish, texture, and edge/trim details for all proposed items.

Project Milestone Plan (PMP). The offeror provided PMP will be evaluated to ensure a timeline from date after receipt of contract through installation of the new furniture has been provided. The PMP included a timeline for:

Description Days after Receipt of Contract Product Ordering Product Delivery Installation of Furniture Removal of Materials/Debris Total # of Days to Contract Completion

PART II - PAST PERFORMANCE

The Government will evaluate past performance by contacting references submitted of contracts that have been completed within the past five (5) years from date of issuance of solicitation, which are similar in scope to the requirements in Attachment 1 - Statement of Objective. Additionally, the Government will be assessing offeror’s ability to meet schedules, behavior, and customer satisfaction. Past Performance will be assessed on a pass/fail basis by assigning ratings of Acceptable or Unaccepted as defined in Table 2.

Table 2. Past Performance Ratings and Definitions

Rating Definition

Acceptable Offer past performance records that meets the Government’s requirement.

Unacceptable Offer past performance records does not meet the Government’s requirement.

PART III – PRICE

The offeror’s quote will be evaluated on price based on Total Evaluated Price. The Government may use any of the following price analysis techniques IAW FAR 13.106-3(a) to determine price reasonableness:

competitive quotes, comparison of the proposed price with prices found reasonable on previous purchases, a comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis.

SUMMARY OF EVALUATION:

Initially the Government will evaluate all quotations for responsiveness. All responsive offers will be evaluated for Technical. All offerors receiving a technical rating of “Exceed” or “Meets” will be evaluated for past performance and price. The Government reserves the right to award to the lowest price, most highly rated technical quote with acceptable past performance.

ATTACHMENTS (2):

Attachment #1 – Statement of Objectives (SOO) Attachment #2 – Air Force Office Seating II Program BPAs Mandatory Use Ordering Guide, dated

February 2020 Attachment #3 – Authorization to Use Government Source of Supply Letter Attachment #4 – Solicitation Provisions and Clauses