Amended Attachment 1 - Statement of Objective (SOO).docx

Statement of Objective (SOO) AV Installation, Monitoring & Control System Rooms 127 (Control), 128, 126, and 124 Ira C. Eaker Center for Leadership Development Air Force Chaplain Core College BLDG M693 First Floor Maxwell AFB, Montgomery, Alabama

1. PROJECT OVERVIEW

The Government requires the design, furnishing, installation, programming, testing, training, and commissioning of a complete Audio Visual (AV) Monitoring and Control System for Building 693, First Floor, Rooms 124, 126, 127, and 128.

Room 127 shall function as a centralized control and monitoring room that provides observation and management of AV systems located within Rooms 124, 126, and 128.

The system shall provide:

The objective is to replace obsolete AV equipment and establish a standardized, enterprise-aligned AV solution supporting modern instructional delivery and hybrid learning requirements.

2. SYSTEM OBJECTIVES

The system shall:

The system shall include a digital video switcher/router meeting the following minimum requirements:

3. FUNCTIONAL REQUIREMENTS

3.1 Control Room (Room 127)

The Contractor shall provide and install all equipment necessary for centralized monitoring and control.

Monitoring Workstation The Government will provide a workstation prior to installation.

The Contractor shall provide:

Control Interface The Contractor shall provide:

Audio Monitoring System The Contractor shall provide:

Intercom, talkback, and two-way communications are not required.

Recording System The Contractor shall provide a recording system capable of:

Networked AV Processor The Contractor shall provide:

3.2 Classrooms (Rooms 124, 126, and 128)

Each classroom shall be equipped with a complete AV system.

Camera System Each classroom shall include:

Audio Capture System Each classroom shall include:

Tabletop gooseneck microphones are not required.

AV-Over-IP Encoding Each classroom shall include:

Instructor Station Connectivity Each classroom shall provide:

Podiums and lecterns are not required.

Displays Each classroom shall include:

• Existing Government-furnished Newline interactive display.

Contractors will need to provide:

Local Control Each classroom shall include:

Virtual Meeting Support Virtual meetings shall be hosted through:

No source PCs are required in Room 127.

4. NETWORK AND CYBERSECURITY REQUIREMENTS

The Contractor shall:

All network-connected devices shall:

The AV network shall remain standalone and shall not require integration with the base enterprise network.

5. CABLING, LABELING, AND INSTALLATION STANDARDS

The Contractor shall provide all labor, materials, equipment, and accessories required for a complete installation.

Requirements include:

All cables shall:

The Contractor shall provide:

6. EQUIPMENT REMOVAL

The Contractor shall remove all existing AV equipment within Rooms 124, 126, 127, and 128 except the existing Newline interactive displays.

Damaged ceiling tiles resulting from removal or installation activities shall be replaced by the Contractor.

Government-furnished replacement ceiling tiles will be available.

7. PROGRAMMING REQUIREMENTS

The Contractor shall:

The Contractor shall provide both:

The Government shall receive unrestricted use of all programming developed under this contract.

8. TESTING AND COMMISSIONING

The Contractor shall perform:

A Commissioning Report shall include:

9. DOCUMENTATION DELIVERABLES

The Contractor shall provide:

System Drawings

Programming Documentation

Product Documentation

10. TRAINING REQUIREMENTS

The Contractor shall provide onsite training covering:

Training shall include:

11. WARRANTY AND SUPPORT

The Contractor shall provide:

Optional support services may be proposed separately and may include:

12. COMPLETION CRITERIA

The project shall be considered complete when:

13. EQUIPMENT REQUIREMENTS

All furnished equipment shall:

14. PLACE OF PERFORMANCE

Building 693 155 Twinning Street Maxwell AFB, Alabama 36112 Delivery Location Air Force Chaplain Corps College (AFCCC) Ira C. Eaker Center for Leadership Development Building 693, First Floor 155 Twinning Street Maxwell AFB, AL 36112 Receiving Note Building 693 does not have a loading dock.

The Contractor shall provide delivery vehicles equipped with a lift gate.

15. PERIOD OF PERFORMANCE

The Contractor shall propose a project schedule that includes:

The proposed schedule shall minimize disruption to instructional activities.

16. GOVERNMENT POINT OF CONTACT

Ms. Dava Hornbeak Eaker AV Team Lead Email: dava.hornbeak.1@us.af.mil Phone: (334) 953-6427

17. ROOMS COVERED UNDER THIS SOW

Facility Information:

Construction:

Approximate distances from Room 127:

All rooms consist of:

18. ASSUMPTIONS AND CONSTRAINTS

19. SECURITY REQUIREMENTS FOR UNCLASSIFIED SERVICES ONLY

No CAC REQUIRED

1. Contractor Notification Responsibilities: The contractor shall notify the contracting officer within 30 days before on-base performance of the service. The notification shall include:

2. Installation Access Requirements: As prescribed by the DAFFARS 5352.242-9000, Contractor access to Air Force installations, AFI 31-218, Motor Vehicle Traffic Supervision, and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control.

3. Vehicle Inspections. All commercial vehicles will be directed to Gate 3 (Kelly St) or Gate 4 (Congressman Dickenson for Gunter) for processing through the Commercial Vehicle Inspection (CVI) Area, when operational. During non-duty hours and holidays, commercial vehicle inspections will be conducted at Gate 1 (Maxwell Blvd) or Gate 4 (Congressman Dickinson Drive) only. Inspection members will conduct thorough inspections of the interior and exterior of the vehicle for items prohibited from the installation such as explosive devices, weapons and ammunition, drugs, and open or closed alcohol containers.

4. REAL ID Act: All Maxwell Air Force Base and Gunter Annex visitors must present a REAL ID-compliant credential to be issued a pass.

REAL ID-compliant cards have a star marking ⭐️on the upper portion of the card. If the card does not have a star marking, it is not REAL ID-compliant and won’t be accepted as proof of identity to board commercial aircraft or access military installations like Maxwell or Gunter.

Those without a REAL ID-compliant driver’s license may also use a U.S. passport or passport card, a Transportation Worker Identification Card (TWIC), a Veteran Health Identification Card (VHIC), or a combination of the following documents to be issued a pass:

All three documents must reflect the same name (or a documented former name through legal name change documents such as a court order, marriage certificate, or divorce decree).

More information about accessing Maxwell can be found here: https://www.maxwell.af.mil/About-Us/Fact-Sheets/Display/Article/4024201/base-access-information/

5. Controlled/Restricted Areas: If work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DoDM5200.02_DAFMAN 16-1405, Air Force Personnel Security Program.

If unescorted access is not authorized and the contractor requires access to controlled/restricted areas, they must be escorted by appropriately always cleared government personnel.

If work is required in a classified environment, the area must be sanitized, and the contractor will be always escorted by appropriately cleared government personnel.

6. Reporting Requirements: The contractor shall comply with DAFI 71-101, Volume-1, Criminal Investigations, and AFI 71-101, Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to 42d Air Base Wing Information Protection Office, any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

7. Traffic Laws: The contractor and their employees shall comply with base traffic regulations set forth in AFI 31-218, Motor Vehicle Traffic Supervision and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

8. Random Installation Entry/Exit Checks: Entry/exit vehicle checks are conducted by order of the 42 ABW Commander. These checks are conducted for the purpose of safeguarding the base and protecting government property by discovering and seizing stolen property, classified information, and contraband. Refusal to submit to an installation (entry/exit) vehicle check may result in the loss of base driving privileges, revocation of base registration, or debarment action.

9. Cellular Phone Operation Policy: The use of cellular phones while operating a motorized vehicle is prohibited on Maxwell-Gunter. Although discouraged, drivers are authorized to use devices, i.e. ear bud or ear boom, which allows their cellular phone to be operated hands-free. The device must not cover both ears. This policy applies to everyone driving on Maxwell AFB and Gunter Annex. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

10. Wireless Electronic Devices: The contractor will not establish their own Information Technology (IT) systems or networks (Local Area Networks [LAN], Wide Area Network [WAN], Cellular phone/USB Modem as WAN, Wi-Fi as WAN, etc.), or camera system without the direct permission of the Program Manager and governing communications and responsible information systems office (42 CS).

11. Firearms and Ammunition: Transporting weapons or ammunition, concealed or otherwise, IS NOT permitted by any non-law enforcement personnel on Maxwell AFB/Gunter Annex at any time regardless of state issued concealed weapons/LEOSA permits. Violations may result in criminal prosecution under applicable federal laws.

12. Illegal Weapons. The weapons below are considered illegal, unless specifically authorized by competent authority and are prohibited on Maxwell AFB/Gunter Annex. Violations may result in criminal prosecution under applicable federal laws.

AETC Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Juan Martinez, Deputy Director, AFICC/KT, 2035 First Street West, JBSA Randolph TX 78150-4304, telephone 210-652-1722, juan.martinez.2@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.\

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

Health and Safety on Government Installations (Jul 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

Contractor Access to Air Force Installations (Jun 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the "Access Self-Service" option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)