Attach_3_-_Forensic_Lab_SOW_Final_3-28-2017.pdf

Clark R. Bavin National Forensics Laboratory Ashland, OR

SOLICITATION No. F17PS00115 Site and Building Improvements

Clark R. Bavin National Forensics Laboratory March 2017

DESIGN BUILD PROJECT SCOPE

UNITED STATES FISH AND WILDLIFE

REGION 1

Table of Contents

1.0 ............................................................................................................... PROJECT INTRODUCTION

1.1 SCOPE

1.2 FUNDING LIMITATIONS

1.3 LOCATION

1.4 BACKGROUND

1.5 DESCRIPTION

1.6 SCHEDULE

1.7 INFORMATION

1.8 DATA AND MATERIALS TO BE PROVIDED BY THE USFWS

2.0 PROJECT REQUIREMENTS

2.1 GENERAL REQUIREMENTS

2.1.1 SCOPE OF WORK AND PROJECT SUMMARY/REQUIREMENTS

2.1.1.2 TASK 1: HVAC UPGRADES:

2.1.1.3 TASK 2: SITE HARDENING VEHICLE BARRIERS

2.1.1.4 TASK 3: SITE HARDENING LANDSCAPING

2.1.1.5 TASK 4: PARKING AREA REPAIRS

2.1.1.6 TASK 5: EXTERIOR LIGHTING LED CONVERSION

2.1.1.7 TASK 6: RELOCATION OF MINOR OUTBUILDING

2.1.1.8 TASK 7: (OPTION 1) REMOVE AND INSTALL NEW ROOF ALL

FACILITIES

2.1.1.9 TASK 8: (OPTION 2) REMOVE AND INSTALL NEW ROOF

ORIGINAL STRUCTURE

2.1.1.10 TASK 9: (OPTION 3) REMOVE AND INSTALL NEW ROOF

EXPANSION FACILITY

2.1.1.11 TASK 10: (OPTION 4) CONSTRUCT OFFICE SPACE AND TWO (2)

LODGING ROOMS

2.1.1.12TASK 11: (OPTION 5) CONSTRUCT OFFICE SPACE AND ONE (1) LODGING ROOM

2.1.3 SITE SECURITY AND LOGISTICS PLAN

2.1.3 DEFINITION OF CONTRACT LINE ITEMS

2.1.4 PROGRESS PAYMENTS

2.1.5 PROJECT MEETINGS

2.1.6 PROJECT SCHEDULE

2.2 DESIGN REQUIREMENTS

2.2.1 DB DESIGN DEVELOPMENT AND CONSTRUCTION DOCUMENTS

2.2.2 ENVIRONMENTAL AND SUSTAINABILITY REQUIREMENTS FOR

DESIGN

2.3 CONSTRUCTION REQUIREMENTS

2.3.1 ENVIRONMENTAL AND SUSTAINABILITY REQUIREMENTS

2.3.2 SCHEDULE OF VALUES

2.3.3 CONSTRUCTION SUPPORT

2.3.4 SUBMITTALS DURING CONSTRUCTION

2.3.5 CONSTRUCTION COORDINATION

2.3.6 DIGITAL IMAGES:

2.3.7 QUALITY CONTROL

2.3.8 WORKING HOUR RESTRICTIONS

2.3.9 TEMPORARY SERVICES

2.3.10 ACCESS

2.3.11 PRESERVATION OF ADJACENT FEATURES

2.3.12 EXISTING UTILITIES

2.3.13 HAULING RESTRICTIONS

2.3.14 ACCIDENT PREVENTION

2.3.15 TEMPORARY CONTROLS

2.3.16 FIELD ENGINEERING

2.3.17 PROJECT CLOSE-OUT

SUBSTANTIAL COMPLETION AND FINAL INSPECTION

SUMMARY OF ATTACHMENTS

1.0 PROJECT INTRODUCTION

Project Name: 2016 Site and Building Improvements Clark R. Bavin National Forensics Laboratory.

1.1 Scope

In accordance with the terms and conditions of the Contract, the Design-Build Contractor (DBC) shall perform the work of this Request for Proposal (RFP) for the United States Fish and Wildlife Service (USFWS) as described below.

All Architect-Engineer (A-E) Services required in this RFP shall be performed by licensed Architects and Engineers registered in the State of Oregon.

1.2 Funding Limitations

The DBC Team is responsible for providing all design and construction services required for the final total lump-sum firm-fixed amount negotiated with the DBC. The total contract amount for all design and construction services is estimated to be between $1,6000.000 and $1,800,000.00.

1.3 Location

The facilities are located on the Southern Oregon University Campus located at 1490 East Main, Ashland, OR.

1.4 Background

The Forensics Laboratory facility is a criminal investigation facility that is dedicated to the forensic analysis of crimes against wildlife. The facility is the United States National Wildlife Forensic Laboratory and supports criminal investigations against animals in over 200 countries.

1.5 Description

Facilities background: In 1988 the Region-9, Office of Law Enforcement (OLE) commissioned the design and construction of the Clark R. Bavin National Forensics Laboratory in Ashland Oregon. The laboratory serves as a forensic facility to analyze evidence seized during law enforcement investigations, and to conduct research for developing methods of analysis. The laboratory also maintains one of the largest wildlife morphological collections from thousands of species collected nationally and internationally in support of forensic analysis. In 2003, OLE commissioned the design and construction of a laboratory expansion and interior remodel of the original 1988 facility. This expansion increased the facility size to 47,950 square feet and was completed in 2008. This project is for the addition of up to 1,800 Square feet, renovation of the building HVAC systems, as well as several safety and force protection upgrades.

This project is for to (1) upgrade and replacement of key HVAC system components, (2) install site hardening vehicle barriers, (3) site hardening landscaping, (4) parking area repairs, (5) exterior lighting LED conversion, (6) relocation of minor outbuildings, (7) roof replacement, and

(8) the addition of an apartment/storage space/office space estimated to be 900 -1,800 SF.

All aspects of the project must meet the City of Ashland code compliance and the contractor shall obtain all required permits necessary to complete the work.

1.6 Schedule

Contractor shall provide:

• Bid schedule

• Integrated Master Plan

• Intergrated Master Schedule

• Provide Schedule for completion of design

• Provide Construction Schedule

DB Design Development Documents:

DB Design Development Documents submitted no later than 30 calendar days after award.

USFWS Review completed no later than 15 calendar days after submission of DB Design Development Documents.

Contractor shall hold DB Design Review at project site.

100% Draft DB Construction Documents:

Work on Construction Documents shall continue during the Design Development Documents review and once Design Development review comments are received they shall be addressed and incorporated in the Construction Documents. Design shall be completed within 120 calendar days of NTP.

Contractor shall prepare 35%, 95% and 100% Draft DB Construction Documents.

Contractor shall include a summary of comments with responses with each proposed design review.

Contractor shall provide USFWS 14 calendar days to review and comments on all design documents.

Complete Stamped and Signed DB Construction Documents:

Complete Stamped and Signed DB Construction Documents and written responses to the 100% Draft DB Construction Document review comments submitted no later than 30 calendar days after receipt of 100% Draft DB Construction Document review comments.

Construction:

Construction shall be completed no later than 365 calendar days after award and design must be completed for any aspect of work prior to starting construction.

As-Constructed Drawings:

As- Constructed Drawings completed no later than 21 calendar days after Project Completion.

All DB Design Development, DB Construction Documents and As-Constructed Drawings shall be submitted to the Project Manager/Contract Officers Representative.

All drawings shall meet USFW Region 1 CAD Standards, copy is located at ATTACHMENT 20.

1.7 Information

USFWS Points of Contact:

Contractual:

Contracting Officer (CO):

Technical:

Project Manager and Contracting Officer’s Representative:

L. Robert Moriarty, Project Manager, COR US Fish & Wildlife Service, R1, Division of Engineering 911 NE 11th Ave Portland, OR 97232 Direct: (503) 736-4440 lynn_moriarty@fws.gov

FORENSICS LABORATORY CONTACTS:

Darrell Hegdahl, Administrative Chief National Fish and Wildlife Forensics Laboratory 1490 East Main Street, Ashland, OR 97520 541-488-6501 541-944-8949 darrell_hegdahl@fws.gov

CAD Manager for USFWS Standards:

Garry Henderson, CAD Manager US Fish & Wildlife Service, R1, Division of Engineering 911 NE 11th Ave Portland, OR 97232 Direct: (503) 231-2095 Garry_henderson@fws.gov

Land Survey/Land Title Issues:

David Hills, Regional Land Surveyor US Fish & Wildlife Service, R1, Division of Lands 911 NE 11th Ave Portland, OR 97232 Direct: (503) 231-6843 David_Hills@fws.gov

1.8 Data and Materials to be provided by the USFWS

The following data and materials shall be provided to the DBC and are included in Section 5 of this RFP:

The USFWS will provide the following items related to this project:

• Construction documents from 2003 Addition/Improvements in pdf.

• Conceptual Plan

• NREL Energy Assessment Report in pdf

• Any available Geotechnical Reports in pdf

• Any available Topographical Surveys in pdf

• Environmental Assessments in pdf

• Reasonable amounts of power and water for construction

• Existing Drawings in pdf

• Existing Site Map and Underground Utilities in pdf

2.0 PROJECT REQUIREMENTS

2.1 General Requirements

2.1.1 Scope of Work and Project Summary/Requirements

The purpose of this contract is for the design and construction of upgrades, repairs, and replacements to the Clark R. Bavin National Forensic Laboratory. These upgrades include:

1) HVAC system upgrades to include repairs and replacements

2) Site Hardening to include the installation of Anti-Ram Vehicle Barriers.

3) Site Hardening to include natural landscaping.

4) Parking area maintenance and repairs

5) Exterior lighting LED conversions

6) Relocation of a minor outbuilding.

7) As well as five (5) additional contract options.

1.7.1. Remove and install new roof

1.7.1.1. Option 1: Remove and install new roof on two (2) buildings approximately 38,500 SF

1.7.1.2. Option 2: Remove and install new roof on one (1) building approximately

25,870 SF

1.7.1.3. Option 3: Remove and install new roof on one (1) building approximately

14,133 SF

1.7.2. Construct building addition to include lodging, office, and storage space.

1.7.2.1. Option 4: Construct 1,600 SF – 1,800 SF of office space, storage space, and two lodging rooms to commercial standards.

1.7.2.2. Option 5: Construct 1,000 SF – 1,300 SF of office space, storage space, and two lodging rooms to commercial standards.

2.1.1.2 TASK 1: HVAC UPGRADES:

1) This task shall survey and confirm existing conditions to include a condition assessment and analysis. Then the contractor shall upgrade and repair the existing Tracer-Summit – Trane Commercial HVAC system. Survey shall be completed prior to work starting to confirm exact condition of HVAC equipment and to complete an assessment and analysis of the proposed repair. There does exist some newer boxes that were installed in 2007 that are part of the Johnson Controls Metasys system, but get their supply air from the Trane System. Task shall consist of replacing all heating coils in the building identified at ATTACHMENT 1, refurbishing or replacing fan power units, DVAVs, and the installation of an energy recovery system and the replacement and installation of their necessary controls. The current system, is nearly 20-years old and in good working order.

However, most of the equipment is no longer manufactured and is nearing the end of its serviceable life. The project shall replace a minimum of the key components as outlined ATTACHMENT 21, to extend the life of the system and facility with minimum impact to employees at the project location. A preliminary Energy Assessment was recently completed and a copy of the report is provided at ATTACHMENT 3.

2) Work shall occur during building operations and contractor shall meet all security protocols for access control and escorts.

3) All replacement parts and systems shall improve building energy efficiency and reduce long term maintenance cost using established lifecycle cost analysis. Contractor shall complete Life-Cycle Cost Analysis (LCCA) in accordance the current Whole Building Design Guide (WBDG). Contractor shall use LCCA to identify project alternatives that fulfill the same performance requirements, but differ with respect to initial costs and operating costs. The contractors installed solutions shall maximize net savings for the government’s long term operations, maintenance, and repair costs.

4) System inspection, energy analysis, life cycle analysis, and a recommissioning process shall be completed for the HVAC system. This shall be completed by a professionally certified energy engineer with experience in mechanical systems preferably experience in commercial lab HVAC systems. Engineer shall use “Value Engineering” as part of the design process.

5) Contractor’s engineer shall conduct an 11-month system check and limited re-commissioning prior to the end of the warranty period to ensure system is operating within design parameters.

6) All replacement parts shall be compatible with the existing Tracer-Summit – Trane Commercial HVAC system components and control systems.

7) Components/Systems that shall be replaced as part of this project:

7.1. Design and installation of an energy recovery ventilation system for AHU-101 which is a Johnson-Controls Equipment and Metasys Software operated system. This energy system is located in the new 2008 addition (ATTACHMENT 4) and is controlled by Johnson Controls equipment and the Metasys software.

7.2. Replace heating coils and other key components as needed in AH-1 and AH-2.

7.2.1. Other key components shall include, but are not limited to the filter racks and associated hardware.

7.3. Replace all fan power units with associated water supply lines from trunk lines to fan power units: Estimated eighteen (18) units.

7.4. Replacement of all DVAV boxes with their associated heat coils. Estimated five (5) units. Some of these units contain 480V electric heat coil technology.

7.5. Work shall include any associated duct work needed to remove and install the new boxes.

7.6. Replace all heat coils throughout facility. Estimated thirty five (35) water supplied heat coils and five (5) electric heat coils.

7.7. Upgrade and repair any controls that are needed to make the system operational and make all necessary adjustments to programming as identified through the re-commissioning process anywhere in the facility.

7.8. Drop ceilings shall be replaced or repaired as necessary to allow for equipment removal and replacement.

7.9. Contractor shall ensure duct return air plenum in laboratory areas are secured at all times to prevent laboratory contamination. For equipment replacement in the laboratory area, contractor shall request a time period when the laboratory shall be deactivated for the HVAC repairs with at least 2-week notice.

8) Building where HVAC systems are located are highlighted in drawing at

ATTACHMENT 1.

9) Photos of equipment is located at ATTACHMENT 2.

10) Energy Assessment “NREAL” Report is located at ATTACHMENT 3.

2.1.1.3 TASK 2: SITE HARDENING VEHICLE BARRIERS

1) This task requires the contractor to install site hardening vehicle barriers. Task shall consist of the installation of approved anti-ram vehicle barriers as follows:

1.1. Contractor shall install three (3) high security DoS K4/L2 rated vehicle gates with remote and fob access control that are compatible with the existing security systems.

Delta Scientific’s TT212EC Enhanced Chain Crash Barrier or TT218 Swing Boom are gates that would meet this requirement.

1.1.1. Gates Shall meet Engineered K4/L2 ratings, which shall stop a 15,000 pound vehicle traveling at 30 mph in less than 20 Feet (6,096 mm) with no more than 1 meter (3.33 feet) of penetration. The proposed gates do not have to undergo Department of State (DoS) authorized testing, but must be stamped by an engineer indicating compliance.

1.1.2. Gates shall be hydraulically operated with remote open/close capability.

1.1.3. Each gate shall have a pole mounted access call box on both sides of the gate with voice communications and video identification.

1.1.4. Each gate shall have the ability to open/close through the use of a key fob.

1.1.5. Each gate shall have sensors to prevent closure on vehicles within the traffic safety loop.

1.1.6. Each gate shall have a warning light system indicating when it is safe to drive through the entrance.

1.1.7. Rear gates shall be sized to allow refuse (trash) trucks adequate access.

1.1.8. Contractor shall procure a compatible camera system at each gate that overlooks the each entrance, this camera system shall be compatible with the buildings existing security system and be provided with both a network cable and power. Cameras shall have both digital and analog capability.

Recommended Sony 360 or equivalent.

1.1.9. Lifecycle cost analysis factors for gate system selection shall weigh:

- Failure, safety, and low long term maintenance as primary selection criteria.

1.2. Contractor shall install manually operated security bollards across truck access road. Bollards shall meet DoS K4/L2 standard and have the ablity to be secured (locked) when not in use.

2) Contractor shall procure a compatible camera system at each entrance that overlooks entrance areas; this camera system shall be compatible with the buildings existing security system and be provided with both a network cable and power. Cameras shall have both digital and analog capability.

3) Estimated gate locations are highlighted in drawing at ATTACHMENT 5.

4) List of approved DoD Gates for reference only are located at ATTACHMENT 6.

5) Sample Information on Delta Scientific Barriers is located at ATTCHMENT 7.

2.1.1.4 TASK 3: SITE HARDENING LANDSCAPING

1) Contractor shall installed aesthetically compatible barriers that meet City of Ashland landscape standards that shall impede or prevent vehicles from gaining access to the building.

2) The hardening landscape shall complement the existing landscape and is only needed in highlighted areas on the associated drawings.

3) Large rocks that blend in with the existing landscape, if approved by the City of Ashland are sufficient to meet USFWS requirements.

4) Estimated hardening area is highlighted in drawing at ATTACHMENT 8

5) Images of existing landscaping are located at ATTACHMENT 9

2.1.1.5 TASK 4: PARKING AREA REPAIRS

1) Contractor shall repair all asphalt parking areas at the site.

2) Contractor shall employ appropriate crack repair strategies in accordance with Federal

Highway Administration (FHWA) standards.

3) Contractor shall review the State of Oregon FHWA standards and current asphalt composition to ensure appropriate repair product selection.

4) Contractor shall remove as needed any existing crack sealant.

5) Contractor shall clean and prepare all cracks in accordance with FHWA standards.

6) Contractor shall employ crack sealing where applicable.

6.1. The placement of specialized treatment materials above or into working cracks using unique configurations to prevent the intrusion of water and incompressible into the crack.

7) Contractor shall employ crack filling where applicable.

7.1. The placement of ordinary treatment materials into non-working cracks to substantially reduce infiltration of water and to reinforce the adjacent pavement.

8) Contractor shall apply a seal coat after all repairs are completed. Seal coat shall meet

Oregon Department of Transportation (ODOT) 2015 standards as well as AASHTO and ASTM standards.

9) Contractor shall re-stripe all parking areas with reflecting paint.

10) Contractor shall complete all other roadway work prior to asphalt repair to provide a unified finished appearance, such as the gate and bollard installation.

11) Contractor shall complete this phase of the project last.

12) Estimated parking area is highlighted in drawing at ATTACHMENT 10.

2.1.1.6 TASK 5: EXTERIOR LIGHTING LED CONVERSION

1) Contractor shall convert and upgrade all exterior lighting to LED systems in accordance with the latest copy of the “Life Safety Code” NFPA 101 and City of Ashland lighting standarsd. All upgrades shall meet energy efficiency standards and require minimum long term maintenance.

2) Exterior lighting around entrances shall provide 5 foot candles horizontal and 3 foot candles vertical of light, the parking area shall provide 1 foot candle of horizontal and 0.5 foot candle vertical.

3) Contractor shall replace any switches and/or controllers that are not compatible with the new lighting.

4) The purpose of this conversion is to obtain energy savings and use LED technology that is easily replaced or upgraded in the future.

5) Lighting is highlighted on drawing at ATTACHMENT 11 with photos located at ATTACHMENT 12 and in Energy Assessment at ATTACHMENT 3

Type: Qty:

(Estimated) Type: Qty:

(Estimated)

Flag Spot Light 1 Overhead parking lights (480V) 7 Artistic Lights 5 Light Posts 13 High Pressure Sodium Wall Packs

6 Ceiling Surface Mounts in covered carport

Wall Mounted Light Packs

5 Exterior Entry Door lights 5

Wall Packs on roof 6 Bollards requiring retrofit 11

2.1.1.7 TASK 6: RELOCATION OF MINOR OUTBUILDING

1) Contractor shall relocate a minor outbuilding.

2) Contractor may demolish and rebuild the minor outbuilding in lieu or relocating the existing structure.

3) Approximate dimensions are 18’ wide by 24’ long by 12’ peak height.

4) Contractor shall construct a new concrete pad, retaining wall, and ramp at the new building location ATTACHMENT 13.

5) Contractor shall relocate the building.

6) Contractor shall make any required building repairs necessary to facilitate the relocation.

7) The government has NO drawings or construction details for the Minor Outbuilding.

8) Relocation is outlined at ATTACHMENT 13

9) Building photos are located at ATTACHMENT 14

2.1.1.8 TASK 7: (OPTION 1) REMOVE AND INSTALL NEW ROOF ALL FACILITIES

1) Contractor shall remove, seal, and install a new roof material.

2) Total roof area is estimated to be 38,500 Square Feet.

3) Contractor shall roof area is protected during work which includes temperature protection.

4) Contractor shall remove all the existing roofing materials and dispose of the material.

5) Contractor shall replace the roof material with a new white reflective roof material that can be locally procured for ease of repairs and upgrades.

6) Roof shall have a 20-year warranty that has proven success in the unique Ashland climate.

7) Roof material shall be equivalent to existing Dura-Last 60-Mil roof and shall be eligible for LEED credit and meet ENERGY STAR standards.

8) Total roof area is estimated to be 38,500 Square Feet.

9) See drawing of estimated area at ATTACHMENT 15

10) See various roof pictures at ATTACHMENT 16

2.1.1.9 TASK 8: (OPTION 2) REMOVE AND INSTALL NEW ROOF ORIGINAL

STRUCTURE

1) Contractor shall remove, seal, and install a new roof material for the original structure only.

2) Total roof area is estimated to be 25,870 Square Feet.

3) Contractor shall remove all the existing roofing materials and dispose of the material.

4) Contractor shall replace the roof material with a new white reflective roof material that can be locally procured for repairs and upgrades.

5) Roof shall have a 20-year warranty that has proven success in the unique Ashland climate.

6) Roof material shall be equivalent to existing Dura-Last 60-Mil roof.

7) Roof material shall be eligible for LEED credit and meet ENERGY STAR standards.

8) See estimated area on drawing at ATTACHMENT 17

2.1.1.10 TASK 9: (OPTION 3) REMOVE AND INSTALL NEW ROOF EXPANSION

FACILITY

1) Contractor shall remove, seal, and install a new roof material for the 2008 building addition structure only.

2) Total roof area is estimated to be 14,133 Square Feet.

3) Contractor shall remove all the existing roofing materials and dispose of the material.

4) Contractor shall replace the roof material with a new white reflective roof material that can be locally procured for repairs and upgrades.

5) Roof shall have a 20-year warranty that has proven success in the unique Ashland climate.

6) Roof material shall be equivalent to existing Dura-Last 60-Mil roof.

7) Roof material shall be eligible for LEED credit and meet ENERGY STAR standards.

8) See estimated area on drawing at ATTACHMENT 18

2.1.1.11 TASK 10: (OPTION 4) CONSTRUCT OFFICE SPACE AND TWO (2) LODGING

ROOMS

1) Construct a 1,600 – 1,800 SF addition of mixed use space; this shall include two (2) lodging rooms with one room meeting both ADA and ABA standards, two offices, and a storage room adjacent to the existing structure. (See ATTACHMENT 18)

1.1. Construct two (2) OLE offices with a total size of approximately 430 SF

1.2. Construct one (1) secure OLE storage room with a total size of approximately 120

SF.

1.3. Construct one (1) bathroom to support OLE offices with a total size of approximately

80 SF.

1.4. Construct two lodging rooms for visiting scientists and researchers approximately

650 SF each.

1.5. Each lodging unit shall be approximately 650 SF and include: a cooking area, living area, bedroom, bathroom, laundry area, etc. The project shall include the associated decorations, commercial hotel grade furniture, approved energy efficient appliances (stove/refrigerator/dishwasher/microwave/etc.) to support both short term and long term guests.

1.6. Contractor shall include fire alarm and suppression system in accordance with NFPA standards.

1.7. The project shall include LEED compliant HVAC systems with independent controls.

1.8. The HVAC systems shall be a stand-alone system.

1.9. The project shall include all associated fire alarms, smoke/heat detectors, sprinklers, pull stations, notification panel, etc. to meet NFPA temporary lodging requirements.

1.9.1. Fire components shall be connected to existing system.

1.10. Contractor may have to complete site work and adjust a storm drain inlet as part of this task.

1.11. See notional plan and layout at ATTACHMENT 19

2.1.1.12 TASK 11: (OPTION 5) CONSTRUCT OFFICE SPACE AND ONE (1) LODGING

ROOM

1) Construct a 1,000 – 1,300 SF addition of mixed use space; this shall include one (1) lodging room with one room meeting both ADA and ABA standards, two offices, and a storage room adjacent to the existing structure. (See attached concept layout)

1.1. Construct two (2) OLE offices with a total size of approximately 430 SF

1.2. Construct one (1) secure OLE storage room with a total size of approximately 120

SF.

1.3. Construct one (1) bathroom to support OLE offices with a total size of approximately

80 SF.

1.4. Construct one lodging rooms for visiting scientists and researchers approximately

650 SF each.

1.5. Lodging unit shall be approximately 650 SF and include: a cooking area, living area, bedroom, bathroom, laundry area, etc. The project shall include the associated decorations, commercial hotel grade furniture, approved energy efficient appliances (stove/refrigerator/dishwasher/microwave/etc.) to support both short term and long term guests.

1.6. Contractor shall include fire alarm and suppression system in accordance with NFPA standards.

1.7. The project shall include LEED compliant HVAC systems with independent controls.

1.8. The HVAC systems maybe connected to the existing HVAC systems or be stand-alone units.

1.9. The project shall include all associated fire alarms, smoke/heat detectors, sprinklers, pull stations, notification panel, etc. to meet NFPA temporary lodging requirements.

1.9.1. Fire components shall be connected to existing system.

1.10. Contractor may have to complete site work and adjust a storm drain inlet as part of this task.

1.11. See proposed layout at ATTACHMENT 20

2.1.3 Site Security and Logistics Plan

The Forensic Laboratory Facility is a Level 3+ security facility. Establish a building access and construction monitoring program for all design and construction activities that include but are not limited to the following:

1. Sign in/sign out system for all construction personnel, vendors and visitors,

2. Coordination with USFWS for escorting construction personnel into and out of the building.

3. Monitoring of all construction activities by USFWS qualified personnel. Protocol for removing construction personnel from the site not complying with requirements.

4. Securing building openings and penetrations at end of each work day.

Site Logistics and Parking:

5. Site Access and available area for on-site construction operations is limited.

6. Contractor shall plan for off-site storage as part of this project.

7. Attached drawings identify areas for use by Contractor for construction operations.

8. All other operations, parking, and material storage must occur off site.

9. Building Operations take precedence over construction operations.

2.1.3 Definition of Contract Line Items

The intent of this section is to explain, in general, what is included in each contract line item, limits or cut-off points where one item ends and another begins. If no item exists for a portion of the work, include the costs in a related line item.

CONTRACT LINE ITEM NO. 1 – DESIGN: This item consists of a systematic process to generate engineering solutions for each task listed above in this contract. Contractor shall provide pre-design services to include Owner’s Project Requirements Document (OPR).

Contractor shall provide and complete design services to include Schematic Design (SD) and upon approval of the SD prepare Design Development (DD) submittal continuing the project refinement and detail. Design shall include scope, specifications, drawings, calculations, permit applications, etc. as needed to start and complete construction. Contractor shall prepare 65% and 100% level documents as well as “as-built” documents at the completion of the construction. Contractor shall also complete all necessary energy engineering assessments and re-commissioning report. Contractor shall complete survey and geotechnical assessments as needed to complete the project or as required by the City of Ashland.

Since this project is occurring on the Southern Oregon University property, contractor shall provide a 1-hour verbal and visual presentation to the Unversity on the project to university students or faculty for educational purposes only.

1. Develop a Project Requirements Document (PRD): This document should include but not be limited to the following:

1.1. General

1.1.1. Project Description

1.1.2. Definite Requirements

1.1.3. Project goals (provided by USFWS)

1.1.4. Project constraints related to environmental, biological, and regulatory issues and all applicable code requirements.

1.2. Transportation

1.2.1. Site access to include public and secure access

1.3. Services

1.3.1. For each Service provide Authority Having Jurisdiction, contact information. Approval process, location of service, availability to connect, and fees or assessments for connection. The USFWS facility manager shall provide this information for existing services/contracts.

1.3.2. Domestic Water

1.3.3. Sanitary Sewer

1.3.4. Storm Water Management

1.3.5. Telephone

1.3.6. Internet Service

1.3.7. TV Cable

1.3.8. Electrical

1.4. Regulatory Requirements

1.4.1. Provide a list of regulatory requirements governing the project

1.4.2. Provide a list of permits and approvals necessary.

1.5. Site

1.5.1. Parking

1.5.2. Fencing and Gates

1.5.3. Pedestrian circulation

1.5.4. Maneuvering

1.5.5. Lighting

1.5.6. Landscaping

1.6. Building

1.6.1. Area summary

1.6.2. Exterior skin alternatives

1.6.3. HVAC system alternatives

1.7. Sustainable Design

1.7.1. Recommended Sustainable Design Alternatives

1.7.2. Suggested LEED Score Card

1.8. Budget

1.8.1. Provide list of “soft” costs and cost estimate for each

1.8.2. Provide Estimate of Construction Costs indexed to 2017. Provide in accordance with UNIFORMAT II.

1.9. Schedule completed with “Submittal Exchange” or equivalent.

1.9.1. Provide Schedule for completion of design

1.9.2. Provide Construction Schedule

CONTRACT LINE ITEM NO. 2 – CONSTRUCTION: Contractor shall construct each task in accordance with the design documents developed as part of this contract. All construction shall be completed in accordance with applicable codes and policies identified in the contract.

Contractor shall be requested to support visitors (estimated at 1 per month) during the contract period of performance and shall inform visitors of appropriate PPE requirements for accessing the site.

This item consists of options that will or will not be exercised at the time of contract award.

Options may be exercised during contract period of performance. Once exercised, the contractor shall provide an estimated performance period to run concurrently with the base contract award. If additional time is required to complete the optional tasks, the contractor shall make the request in writing to the CO within fifteen (15) days. The task order’s period of performance may be extended as a result of exercising the option.

CONTRACT LINE ITEM NO. 3 – OPTIONS 1 THROUGH 5 are options that shall not be exercised at the time of award, but maybe awarded at a later date. Each option shall be independent of the base contract and shall not replace work in the base contract. If an option does required the replacement of work in the base contract, to include design costs, the offerer must identify and include those costs.

2.1.4 Progress Payments

Contractor may not request more than 15% of the total cost of the project during design.

Design Phase (limited to 15% of total project cost) - Progress payments during the design phase of the work shall be based on submission, review, and acceptance of design deliverables. Estimated at Design Development, 65% and 100%.

Construction Phase - Progress payments during construction shall be based on the percentage of work completed on items listed on the approved project schedule. Actual construction completed and in place shall form the basis for payment. Verification of the % complete shall be initiated by the Contractor under the direction of a representative of the Contracting Officer, unless the Contracting Officer waives this requirement in a specific instance. The Contractor shall make the computations for payment based on the governments verification of work completed and in place for any periods for which progress payments are requested.

The Contractor shall furnish the originals of all field notes and all other records relating to the basis for payment, to the Contracting Officer, who shall use them as necessary to determine the final amount of progress payments. The Contractor shall retain copies of all such material furnished to the Contracting Officer. This information shall be loaded in “Submittal Exchange” or equivalent during the contract period of performance.

2.1.5 Project Meetings

1) Contractor shall travel to project site to attend Project “Kick-off” meeting.

2) Contractor shall travel to project site to complete all design reviews.

3) Coordinate and participate in a weekly teleconference or electronic conference meeting.

4) Write and distribute Telecon Minutes.

5) Contractor shall write and distribute Meeting Minutes.

Design Meeting

After the award of the contract and acceptance of the Performance and Payment bonds, the CO shall arrange a design meeting. The meeting agenda shall include the following as a minimum:

• Review and emphasize the project needs and design objectives.

• Review and summarize environmental and sustainability requirements

• Commissioning (review requirements in ASHRAE 0-2005 para. 6 and 7)

• Modifications during design

• Submittals during design

• Areas available for use by the DBC

• Access requirements of the site

• Natural and Cultural Resource Protection

• Payments to the DBC

• Contractor shall purchase and establish a “Submittal Exchange” or equal project account to manage project data, drawings, meeting minutes, etc. At the completion of the design, the AE shall transfer administrative rights/ownership to the USFWS POC.

• Accomplish a face to face presentation meeting of the Schematic Design Documents.

• Accomplish a face to face presentation of the Design Development Documents

• Accomplish a face to face presentation of the of 100% Construction Documents

• Design schedule (provide minimum of two color hard copies). Note: No construction work shall begin until the design portion for that task is 100% Complete, exceptions maybe granted by the CO on a case-by-case basis.

Preconstruction Meeting

The following Project Requirement deliverables shall be submitted a minimum of one week prior to the Preconstruction Meeting.

• Letter designating your Project Superintendent

• Project Schedule with construction portion fully developed.

• Accident Prevention Program

• A list of subcontractors for this project

• Waste Management Plan

• Quality Control Plan

• Safety Plan

• Site Access Plan

• Storm Water Pollution Prevention Plan Submittal process

• City of Ashland Permits and Coordination Documents

• Contractor’s Commissioning Plan (CCxP)

After 100% Complete DB Construction Documents are approved the Preconstruction meeting shall be held. The meeting agenda shall include the following as a minimum:

• Correspondence procedures

• Roles and responsibilities

• Lines of Authority

• Progress Payments

• Submittal process

• Resolution to comments provided by USFWS on Project Requirements.

• Construction schedule (provide a minimum of two color hard copies and electronic copy in software it was created in) Note: No portion of the work can begin construction until 100% Complete DB Construction Documents are approved for that portion and any other portion of the work that may be affected by it.

• Labor standards

• Payroll reports

• Modifications

• Accident reporting

• Rules and Regulations

• Medical emergency processes, availability, emergency numbers, and contacts.

• permits, burning construction waste, rules of the road, alcohol use, housekeeping, firearms, pets, natural and cultural resource concerns.

• Visitation and public relations.

• Environmental and sustainability requirements for the Project, required tracking for sustainability (related submittals)

• Saturdays, Sundays, holidays and night work

• Traffic control

Progress Meetings

The DBC shall participate in weekly telephone conference calls with the Contracting Officer Representative (COR), and other project team members. Contractor shall utilized “Submittal Exchange” or equivalent to update them on the following meeting agenda items:

• Approval of minutes of previous meetings

• Submittal status

• Review of off-site fabrication and delivery

• Requests for Information (RFI’s) and issues

• Modifications

• Work in progress and projected

• Schedule update (provide updated CPM schedule)

• Status of Project Record Drawings and O&M Manuals

• Other business relating to work

2.1.6 Project Schedule

General: The Contractor shall provide two (2) color paper copies and one electronic copy of the project schedule after award and before the design meeting. The schedule shall include a detailed design phase with design deliverable submission dates, review periods as well as a summary construction schedule with important milestones included for both phases.

Fully develop the construction portion of the schedule and submit to the Contracting Officer before the Preconstruction meeting or any construction begins. The project schedule shall be updated on a monthly basis throughout the entire contract period and until project substantial completion. The status date of each schedule update shall be 10 days before the progress payment request date.

Purpose: The purpose of the project schedule is to ensure adequate planning, coordination, scheduling, and reporting during execution of design and construction activities of the DBC. The project schedule shall assist the DBC and the Contracting Officer in monitoring the progress of the work, evaluating proposed changes, and processing the DBC's monthly progress payment requests

Software: The software shall be the latest version of Submittal Exchange or approved equal.

Schedule Development: The project schedule shall cover the entire contract period. The late finish date of the project schedule shall be the same date as the established completion date of the contract.

The DBC shall use the Critical Path Method (CPM) with limited use of lead or lag durations between schedule activities. The DBC's project schedule shall consist of procurement activities (including mobilization, submittal, and the fabrication and delivery of key and long-lead procurement items) and construction activities.

The DBC's project schedule shall consist of, but not be limited to, the following for each activity:

• Identify each and every activity number with numerical designations (maximum 5-digit).

Numbering of activities shall be in increments of 10.

• Concise description of the work represented by the activity (maximum 48 characters).

Avoid the use of non-standard abbreviations. The work related to each activity shall be limited to one work trade.

• Activity duration in whole working days with a maximum duration of 15 work days each, unless otherwise approved by the Contracting Officer, except for non-construction activities including mobilization, shop drawing and sample submittals, fabrication of materials, delivery of materials and equipment, and concrete curing.

In developing the project schedule, the DBC shall be responsible for ensuring that subcontractor work at all tiers, as well as its own work, is included in the project schedule.

The project schedule, as developed, shall show the sequence and interdependence of activities required for complete performance of the work. The DBC shall be responsible for ensuring all work sequences are logical and the project schedule shows a coordinated work plan. Proposed durations assigned to each activity shall be the DBC's best estimate of time required to complete the activity considering the scope and resources planned for the activity. Resource loading of each activity shall list all personnel by labor category and equipment type and capacity proposed to complete the activity in the duration shown. Include permit requirements and constraints.

Seasonal weather conditions shall be considered and included in the planning and scheduling of all work influenced by high or low ambient temperatures, wind and/or precipitation to ensure completion of all work within the contract time.

Project Schedule Updates

Monthly updates: The monthly updating of the project schedule shall be an integral part and basic element of the estimate upon which progress payments shall be made under this contract.

If, in the judgment of the Contracting Officer, the DBC fails or refuses to provide a schedule of values and a complete schedule update or revision as specified hereinafter, the DBC shall be deemed to have not provided the required information upon which the progress payment may be made, and shall be subject to retainage of a portion of the payment.

Time Impact Analysis for Contract Modifications, Changes, Delays, and Contractor Requests Requirements: When contract modifications or changes are initiated, delays are experienced, or the DBC desires to revise the project schedule, the DBC shall submit to the Contracting Officer a written time impact analysis illustrating the influence of each modification, change, delay, or DBC request on the contract time.

Time Extensions: Activity delays shall not automatically mean that an extension of the contract time is warranted or due the DBC. It is possible that a modification, change, or delay will not affect existing critical activities or cause non-critical activities to become critical. A modification, change, or delay may result in only absorbing a part of the available total float that may exist within an activity chain of the project schedule, thereby not causing any effect on the contract time. Time extensions shall be granted in accordance with the terms of the contract.

Float: Float is not for the exclusive use or benefit of either the USFWS or the DBC.

Extension of the contract time shall be granted only to the extent the equitable time adjustments to the activity or activities affected by the modification, change, or delay exceeds the total (positive or zero) float available on a particular activity.

2.2 Design Requirements

2.2.1 DB Design Development and Construction Documents

This element of work shall consist of the preparation of the DB Design Development Documents and DB Construction Documents. All documents shall be prepared using the English System of Weights and Measurements, and shall be prepared in accordance with the USFW standard.

Deliverables

The following deliverables are required (refer to Section 1.6 for schedule):

DB Design Development

DB Design Development Documents:

• Documents for USFW Review:

Submit 2 paper copies and one electronic copy of the following Draft DB Design Development Documents for review:

• DB-Design Development Drawings

• Divisions 2 through 49 Outline Specifications

• Product File

• USFWS Checklists

• City of Ashland Building Permits

• Project Sustainability

DB Construction Documents

100% Draft DB Construction Documents

• Documents for USFWS Review:

Submit 2 paper copies of the following 100% Draft DB Construction

Documents for review:

• DB-Construction Drawings

• Divisions 2 through 49 Construction Specifications (Construction

Specifications Institute (CSI) MasterFormat 04 Edition) or UniFormat II A/E shall utilize and modify their own Divisions 2 through 49 Construction Specifications templates. Divisions 2 through 49 Construction

• Product File

• Project Sustainability Checklist

• Design Calculations

• Written responses to the DB Design Development Documents Review

Comments

• Value Engineering Analysis

Submit one electronic copy of the 100% Draft DB Construction Drawings, Project Sustainability Checklist written responses and resolution to all DB Design Development Document Review Comments.

Complete Stamped and Signed DB Construction Documents

Address and incorporate 100% Draft DB Construction Documents comments into the Complete Stamped and Signed DB Construction Documents and submit, for approval, per the following table, the record set of Complete Stamped and Signed DB Construction Documents for construction, USFWS archiving and general use.

COMPLETE STAMPED AND SIGNED DB

CONSTRUCTION DOCUMENTS

ELECTRONIC

FORMATS *

HARDCOPY

FORMATs

DB-Construction Drawings AutoCAD Full-Size Paper

(ANSI D)

Divisions 2 through 49 Construction Specifications PDF & MS-Word N/A Product File PDF N/A Project Sustainability Checklist PDF & MS-Excel N/A Supplemental Design Reports (if applicable) PDF N/A Value Engineering Analysis PDF N/A Design Calculations PDF N/A Written responses to the 100% Draft DB Construction Documents review comments PDF & MS-Excel N/A

* The recipient of the electronic files is TIC.

2.2.2 Environmental and Sustainability Requirements for Design

The USFWS is required to meet federal environmental and sustainability requirements for the project. Notify the CO if conflicts arise between performance of the work and environmental and sustainability requirements. The USFWS does not intend to limit alternative means of achieving these requirements.

2.3 Construction Requirements

2.3.1 Environmental and Sustainability Requirements

Specific sustainability requirements generated in design shall dictate more stringent environmental requirements for this project. Refer to part 3, Performance Requirements, of this document and the Project Sustainability Checklist. The following are general requirements:

Air: Employ construction practices that minimize dust production and combustion byproducts.

Water: Avoid materials that can leach toxic chemicals into the ground water. Do not allow toxic chemicals to enter sewers or storm drains. Submit Stormwater Pollution Prevention Plan which includes local, state, federal requirements.

Soil: Protect against erosion and topsoil depletion.

Habitats: Protect natural habitats and ecological systems on facility site (as identified in the Environmental Assessment).

Noise: Minimize noise generation during construction. Operate power equipment in accordance with local noise restrictions.

Waste Management Goals: Employ processes that ensure the generation of as little waste as possible. Waste disposal in landfills shall be minimized.

Recycling is a requirement of this project.

All material unsuitable for recycling must be disposed of, in a legal manner, at public or private dumping areas.

The DBC shall designate a party (or parties) responsible for instructing workers and overseeing the environmental and sustainability requirements of this project.

Waste Management Plan: Prior to the scheduled Preconstruction meeting, the Contractor shall submit a draft Waste Management Plan to the COR for approval. The plan shall include (but not be limited to) the following:

List of the recycling facilities, reuse facilities, municipal solid waste landfills, and other disposal area(s) to be used. Include name, location, and phone number.

List of proposed materials to be reused or recycled.

Storage and collection methods of waste and recyclables, handling procedures.

Description of the means of transportation of the recyclable materials and an estimate of how often bins will need to be emptied.

Revise and resubmit Plan as required by the COR. Approval of the Contractor’s Plan shall not relieve the Contractor of responsibility for compliance with applicable environmental regulations.

Minimize Construction Impacts

The following mitigation measures shall be implemented to minimize the impacts of construction activities:

Soil Erosion

Protect against erosion and topsoil depletion. Storm Water Pollution Prevention Plan required.

Exotic Vegetation and Noxious Weeds

Prevent the introduction and minimize the spread of exotic vegetation and noxious weeds. Incorporate the following procedures:

Any fill, rock, or additional topsoil needed shall be obtained from an approved source.

All areas disturbed by construction shall be re-vegetated using approved native seed and/or plants.

Air and Water Pollution Control

Air quality impacts are expected to be temporary and localized. To minimize these impacts, the following actions shall be taken:

To reduce tailpipe emissions, construction equipment shall not be left idling any longer than is necessary for safety and mechanical reasons.

To reduce construction dust, water shall be applied to problem areas. Equipment shall be limited to the fenced project area to minimize soil disturbance and dust generation.

Take all necessary reasonable measures to reduce air and water pollution by any material or equipment used during construction. Keep volatile wastes in covered containers.

Storm Water Pollution Prevention Plan (SWPPP): Submit a SWPPP according to the applicable Oregon State agency.

Cultural Resources

An archeological review has been completed. If archeological resources are discovered at the project site, all work in the vicinity of the discovery must stop immediately, and the discovery must be reported to the CO.

2.3.2 Schedule of Values

After contract award and before the Design Meeting, submit a schedule of dollar values based on the Contract Price Schedule.