S10_Addendum_to_52212-1_Instructions_to_Offerors.docx

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS

1. CONTENT AND FORMAT OF SUBMISSION OF PROPOSAL

Submit one (1) original complete response to this solicitation consisting of two (2) volumes electronically to Justin Fraser at Justin.Fraser@exim.gov

0. Volume I: 1. Technical proposal; 2. Past Performance, which includes references and descriptions of work performed.

0. Volume II: Pricing (to include terms and conditions and any discounts)

Note:

0. Technical proposal shall not include any reference to pricing.

0. Resource information such as data concerning level of effort and categories, materials, subcontracts, etc. shall be included in the technical proposal so that the contractor's understanding of the Statement of Work may be evaluated.

A cover sheet shall be inserted clearly marked with the solicitation #, title, date of submittal, acknowledgement of any amendments, offeror’s name, address, taxpayer ID number, DUNs number, CAGE code, and the offeror’s POC name, phone number and email address. The cover sheet shall not count against any page limitation.

In addition, the contractor shall include its pricing data in an editable excel spreadsheet.

All files shall be compatible with Microsoft office product(s) and/or Adobe software.

The Estimated Award announcement and the Period of Performance Beginning Dates are subject to change.

Clarity and completeness is paramount. Responses should not merely restate the requirements without describing the approach, experience, examples, etc.

1. PAGE RESTRICTIONS

Responses must be legible, double spaced in a type size not smaller than 12 point font with a one-inch margin on all sides, on paper not larger than eight and a half by eleven inches and not exceeding the page limits established in this solicitation.

The Technical Proposal shall not exceed 20 pages in length; the quality control plan; cover page(s), executive summary and table of contents; past performance references and questionnaires; labor categories/resumes and other business information are excluded from the page limit.

Pages shall be numbered consecutively; a page printed on both sides shall be counted as two pages. Pages submitted in excess of the page limitations stated above will be removed and not evaluated.

1. COSTS INCURRED IN SUBMISSION OF PROPOSAL

This solicitation does not commit the Government to pay any cost incurred in the submission of the proposal or in making necessary studies of designs for the preparation thereof, nor to contract for services or supplies.

1. TECHNICAL PROPOSAL INSTRUCTIONS (VOLUME 1)

The technical proposal will be evaluated to determine whether the proposal meets the Government’s requirements outlined in the SOW. The technical proposal must reflect a thorough understanding of the requirements; as well as a detailed description of the techniques and procedures for achieving the objectives of the SOW.

At a minimum, the proposal must clearly provide the following:

1. Mark each section with the correct section letter and contain the information cited below for that section.

1. Include with the proposal any documentation that is referenced in the proposal with page and paragraph numbers included with the reference.

1. Offerors are required to submit, as part of their proposals, a table of contents referencing the page and paragraph numbers that contain their response/methodology/narrative, on an item-by-item basis to all of the requirements and evaluation criteria listed in the following paragraphs and sub-paragraphs.

Section A –Executive Summary and Table of Contents A summary of the technical proposal shall be provided, highlighting the salient features of the proposal and the work to be achieved. A description of the approach and plans for satisfying the requirement shall be included. A clear Table of Contents with cross-reference page number references must be included.

Section B - Technical Approach The offeror shall provide a technical approach that demonstrates how the contractor intends to successfully perform the requirements listed in the SOW and shall include an overall deliverable timeline/schedule based upon the proposed methods for the SOW. The technical approach shall detail the offeror’s methodology and estimate for performing each of the data drops designated in ATTACHMENT III: Design Specs (Attachment III-Data Drawings - Base Package 001 - EXIM CommScope Data Drops.pdf).

Section C – Staffing and Management The offeror shall provide a staffing plan that identifies the staff mix and the amount of resources required to accomplish the requirements outlined in the SOW. The offeror shall indicate whether the proposed personnel are:

· Currently employed by the offeror;

· A planned hire;

· Subcontractor; or

· Any other arrangement.

The offeror shall include resumes for each individual (including their labor category) proposed for the SOW, as well as a description of their work to be performed on the project. Resumes shall include the following information:

· Name, proposed position, current position

· Experience (Provide for each relevant position): Professional experience summary to include company, location: start date, end date, description of relevant work performed

· Education to include name of school, dates attended, degree/no degree

· Membership in societies/professional organizations and professional certifications, if any

The offeror shall propose key personnel that it considers essential to this project’s viability and success so long as it provides a rationale for why it deems the proposed labor category “key”.

Additionally, the offeror shall include a management plan, which documents the relationship between the staff proposed, the contractor and the government and how that relationship will be managed in order to ensure the greatest chance of success.

The contractor shall also submit a copy of its CommScope certification as part of this section.

Finally, the offeror shall include a quality control plan with established procedures to identify, prevent, and ensure non-recurrence of defective services.

Personnel Requirements

The offeror has the ultimate responsibility for managing the order, for achieving the expected performance results, and for determining the appropriate staffing in support of its technical approach.

· The offeror shall provide experienced and certified personnel to perform the required services.

· The Government and the offeror understand and agree that the services to be delivered are non-personal.

· Offeror personnel shall conform to standards of conduct and code of ethics, which are consistent with those applicable to Government employees. Offeror personnel shall obtain authorization to have access to Agency support sites and Government facilities, and shall obtain Common Access Cards (CAC) for computer access, if required.

· All offeror employees must be fluent in spoken and written English [optional].

· All personnel shall be United States Citizens [Optional to task requirements].

· Background Checks : The offeror, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the order.

· The contracting officer may require the offeror to remove from the job site any offeror employee who is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. In cases other than one of immediate need a written request stating the reasons for the removal should be provided 24 hours in advance to the offeror by the proper authorities.

· In order to ensure a smooth and orderly startup of work, it is essential that the key personnel specified in the offeror's proposal be available on the effective date of the order. If these personnel are not made available at that time agreed upon, the offeror must notify the contracting officer 5 days in advance to show cause. If the offeror does not show cause, the offeror may be subject to default action.

· The offeror-supplied personnel are employees of the offeror and under the administrative control and supervision of the offeror. The offeror, through its personnel, shall perform the tasks prescribed herein. The offeror must select, supervise, and exercise control and direction over its employees (including subcontractors) under this order. The Government shall not exercise any supervision or control over the offeror in its performance of contractual services under this order. The offeror is accountable to the Government for the action of its personnel.

· The core project team should be composed of qualified professionals with strong technical cable and wiring backgrounds and experience in performing large, complex cable and wiring installations.

· The offeror shall ensure that its employees have all required professional certifications and licenses (current and valid) for each applicable task and labor type category before commencement of work.

Section D –Past Performance The offeror shall provide a description of past performance which contains no more than three (3) relevant experiences within the past three years to include contracts or task orders for work of the same or similar to the requirements specified in the SOW. The offeror shall only consider projects that are relevant in terms of size, scope and complexity to the requirement at hand. Projects deemed not relevant will not be considered for evaluation.

Past performance references must include the contract number, value, description, and technical/contracting points of contact (POC’s). The POC’s names, telephone numbers, agency and e-mail addresses must also be included. The offeror shall send a copy of the Past Performance Questionnaire (see Attachment IV) to one contact person from no more than two (2) references described above for them to complete and include the performance questionnaires in the technical proposal. The Government is not responsible if one or more references fail to provide a completed Performance Questionnaire. Offerors are also advised that the Government reserves the right to obtain information for use in the evaluation of past performance from any sources, including Government sources within and outside of Ex-Im Bank and sources outside of the Government.

The evaluation of past performance on completed projects will be a subjective assessment considering all relevant facts and circumstances, including ratings and references from past and/or current customers. Past performance will be evaluated as a measure of the Government’s confidence in the Offeror’s ability to meet technical requirements, deliver quality products, and meet the cost and schedule requirements of this project.

1. PRICE PROPOSAL INSTRUTIONS (VOLUME II)

Contractors shall submit a detailed price proposal to perform the work listed for the first BPA call order (see ATTACHMENT II: BPA Call Order #1 SOW (S01 Attachment II-BPA Call Order 1 SOW.docx) and ATTACHMENT III: Design Specs (Attachment III-Data Drawings - Base Package 001 - EXIM CommScope Data Drops.pdf)).

The level of effort, mix of labor proposed, and overall total price reasonableness shall be reasonable and realistic as it pertains to this requirement. For labor categories covered under the Service Contract Act of 1965, the contractor shall provide the minimum wage required (see S01 Wage Determinations.txt for the wage determinations associated with this BPA/first BPA call order).

For the first BPA call order requirement, the contractor’s price proposal shall contain the following minimum information:

· proposed labor categories and number of personnel for each labor category

· number of hours anticipated for each labor category

· materials estimate for performing the data drops

· Other direct costs

Additionally, the contractor shall provide a list of labor categories and labor rates in order to establish forward pricing in the BPA for the base year period and four full option year periods.