Exhibit N - Contract Submittal Schedule.pdf
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- Solicitation number
- 36C24522R0015
About this file
This document outlines the submittal schedule and requirements for a federal lease solicitation. The solicitation seeks offers for a lease to house a Department of Veterans Affairs office. Offerors must submit 33 items by various due dates, including ownership documentation, space plans, narratives on building location and design concept, past performance references, and compliance documentation for energy efficiency standards. The schedule also includes 18 submittal requirements for the post-award lease period, such as building occupancy permits, HVAC balance reports, executed lease documents, and as-built drawings. Offerors must meet response deadlines for the solicitation and construction milestones to fulfill the agency's occupancy requirements.
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EXHIBIT N
CONTRACT SUBMITTAL SCHEDULE
PROJECT NUMBER
PROJECT TITLE
SOLICITATION/CONTRACT NUMBER
RLP NO. 36C24522R0015
LEASE NO. 36C24523L0008
TO BE COMPLETED BY PROJECT ENGINEER
LI
N
E N
U M
B
ER
DESCRIPTION OF ITEM,
CONTRACT REFERENCE, TYPE
OF SUBMITTAL
D A
TE
R
EC
EI
VE
IN
C O
N
TR
A C
TI
G
TE
T O
C
IV
IL
EN
IN
EE
R
RE
TU
RN
S
US
PE
NS
E
D
TE
SU
M
IT
TA
L N
U M
B
S
DATE CONTRACTOR
NOTIFIED
C O
N
TR
A C
TO
ES
U
B M
IT
TA
L
FI
A L
A
PP
R O
VA
REMARKS
APPROVED
DIS-APPROVED
RLP SUBMITTALS
1 GSA Form 1364, Proposal to Lease Space (Exhibit F)
2 GSA Form 1217, Lessor’s Annual Cost Statement (Exhibit G)
3 GSA Form 12000, Pre-lease Fire Protection and Life Safety Evaluation for an Office Building (Part A&B) (See Section 3 for applicable requirements) (Exhibit H)
4 GSA Form 3518, Representations and Certifications (Exhibit I)
5 Proof of ownership (Reference RLP Section 3.06)
6 Documentation evidencing proof that offered space/property/building is outside of the 100 Year Flood Plain (Reference RLP Section 2.02)
7 Evidence of at least Conditional Commitment of Funds (Reference RLP Section 3.06B)
8 Space Concept Drawing/First Generation Plans (Reference RLP Sections 2.01, 3.06O & 4.05)
9 Building Location Narrative (Reference RLP Section 4.05)
10 Design Concept Narrative
11 Technical Capability Narrative
12 Time required to Occupy Space Narrative (Reference RLP 4.05)
13 Parking Narrative (Reference RLP Section 3.06L)
14 Site Plan (Reference RLP Section 3.06)
15 Legal Description of Property and tax ID number associated with the property (Reference RLP Section 3.06)
16 Proof of Status/Preferences or Statement (Reference RLP Section 2.05, 3.02)
17 Representation Regarding Certain Telecommunication and Video Surveillance Services or Equipment (See RLP Section 1.06 for Exhibit)
18 Proof of Signing authority (See RLP Section 3.06F)
19 SAM Active Registration (See RLP Section 3.06I)
20 Proper Zoning (See RLP Section 3.06C)
21 Pre-Lease Building Security Plan (See Lease Section 3.45)
22 Subcontracting Plan
23 Program Management & Response Plan (Reference RLP Section 4.05)
24 Emergency Preparedness Plans
25 Past Performance References
26 Proposed Milestone Plan or Critical Path of Build Out Phase (Reference RLP Section 4.05)
27 Compliance with Energy Star Requirements (Reference RLP Section 3.06R)
28 Green Globes Scorecard & Statement Requirements (Reference RLP Section 3.06S-T)
29 Any deviations from the Government’s Stated Requirement (Reference RLP Section 3.06)
30 Building Security Unit Price List (Exhibit K)
31 Tenant Improvements Cost Summary (Exhibit M)
32 Prior Use (See RLP Section 3.06)
33 Asbestos Certification or Management Plan
34 Floor Plan(s)
CONTRACT SUBMITTAL SCHEDULE
PROJECT NUMBER
PROJECT TITLE
SOLICITATION/CONTRACT NUMBER
RLP NO. 36C24422R0015
LEASE NO. 36C24423L0008
TO BE COMPLETED BY PROJECT ENGINEER
LI
E N
U M
DESCRIPTION OF ITEM,
CONTRACT REFERENCE, TYPE
OF SUBMITTAL
TE
R
EC
EI
VE
IN
C
O N
TR
A
C
TI
TE
T O
C
IV
IL
EN
IN
EE
RE
TU
RN
S
US
PE
NS
E
D
TE
SU
M
IT
TA
L N
U M
B
S
DATE CONTRACTOR
NOTIFIED
C O
N
TR
A C
TO
ES
U
B M
IT
TA
FI
A L
A
PP
R O
VA
REMARKS
APPROVED
DIS-APPROVED
LEASE SUBMITTALS
1 BUILDING OCCUPANCY PERMIT
2 HVAC BALANCE REPORT
3 WATER TESTING REPORT
4 EXECUTED LEASE DOCUMENT
(GSA FORM L100)
5 FIRM COMMITMENT OF FUNDS
SUFFICIENT TO PERFORM WORK
6 LICENSE OR CERTIFICATION TO
PRACTICE IN THE STATE
7 REUSED BUILDING MATERIAL
“REUSE PLAN”
8 GREEN LEASE SUBMITTALS
9 MSDS SHEETS
10 DIDS
11 TI PRICE PROPOSAL
12 CONSTRUCTION SCHEDULE
13 JANITORAL SCHEDULE
14 AS-BUILT DRAWINGS
15 COLOR BOARD FOR FINISHES
16 Section 1.03 a record of the meter numbers and verification that the meters measure Government usage only
17 Within 60 days after occupancy by the Government, the Lessor shall provide the LCO with a detailed written schedule of all periodic services and maintenance to be performed other than daily, weekly, or monthly.
18 Interior Signage Requirement
19 Commissioning Plan prior to completion of DIDs
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