Exhibit J7 Definitions.pdf

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EXHIBIT J7: Definitions

General Program The work specified in this specification shall be in accordance with all Federal, State, county and city laws, codes, and ordinances and shall follow the more stringent of them. In addition to compliance with these laws, the Contractor shall follow all applicable standard industry practices including, but not limited to, the Occupational Safety and Health Act (OSHA) and National Institute of Building Sciences (NIBS).

Above Standard Services Above Standard Services are services not covered in the monthly price of the contract. Contractor prices include all applicable labor, materials, supplies, training/certifications, equipment (except as otherwise provided), supervision, and management.

Acceptance The term constitutes acknowledgment that the supplies or services required in the contact conform to applicable contract quality and quantity requirements.

Approval ‘Approval’ means the Government has reviewed the submittals, deliverables, or administrative documents [e.g., insurance certificates, Safety Data Sheets (SDS), etc.], and has determined that the documents conform to contract requirements.

Government approval shall not relieve the Contractor of responsibility for complying with Federal, State, and local laws and regulations.

Buffing A method of gloss maintenance using a soft pad and a low speed (175 RPM) rotary floor machine.

Building A reference to ‘facility’ and ‘site’ is interchangeable with ‘building.’ A man-made structure or edifice which services are performed within or on the exterior of the formation and is intended to support or shelter any use or continuous occupancy.

Burnishing A method of high-speed gloss maintenance that uses various buffing/burnishing pads in conjunction with a high-speed (1500+ RPM) buffing machine. Also referred to as high-speed buffing.

Clean The surface is visibly free from dust, dirt, fingerprints, grease, grime, rust, spots, stains or smudges. The surface must be free from all foreign substances. In restrooms, particularly, “clean” means all surfaces must be free of organic material, feces, urine and other soil.

Cleanable Square Feet This is calculated by taking the Gross Square Feet minus walls (approx.1.5% of gross square feet) minus non-cleanable areas such as electrical closets, closets, mechanical rooms, storage rooms, raised floor computer rooms, etc.

Contracting Officer (CO) A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer's Representative (COR) An individual authorized in writing by the contracting officer to perform specific technical or administrative contract functions. The COR must receive a written designation of their authority to act on behalf of the contracting officer

Contractor Reference to ‘Contractor’ throughout the PWS even for those references to subcontracted type tasks shall mean the responsibility of the contract service provider.

Custodial

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A reference to ‘custodial’ is interchangeable with ‘janitorial’. Custodial and related services can include cleaning, window washing, trash removal, recycling, snow and ice removal, landscaping, and maintaining a building or area.

Disinfect To free from infection especially by destroying harmful microorganisms. Generally, refers to applying an agent or chemical to cleanse a surface of any existing bacteria, viruses, and other microbes.

Exposure Control Plan (ECP) The Exposure Control Plan is a set of processes and procedures to be followed by contractor staff to avoid being exposed to blood-borne pathogens, raw sewage, biomedical waste and other infectious agents in the course of performing contract work.

Preparation of this document is the responsibility of the Contractor.

Federal Holidays Federal holidays are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. When a Federal Holiday falls on a weekend, weekdays are typically designated as the holiday. Holidays that fall on Saturday are observed on the previous Friday and holidays that fall on a Sunday are observed on the following Monday. Veterans’ Day is always on the 11th of November and Thanksgiving is always the 4th Thursday of November.

Federally Equipped Food Service This is a facility in Federal Government space where the Government procures and maintains the inventory of food service storage, preparation, cooking and hot and cold holding equipment.

High Performance Buildings A building that, when compared to similar buildings, reduces energy, water and material use; improves occupant health and productivity; minimizes air and water pollution and waste generation; acquires sustainable products and services; and increases reuse and recycling activities; consistent with the Guiding Principles for Sustainable Federal Buildings and Associated Instructions. Refer to 42 U.S.C. 17061.

Sustainable Cleaning Sustainable Cleaning is a planned and organized approach to cleaning specifically designed to protect building occupants’ and workers’ health, while at the same time reducing environmental impacts.

Modification A modification is a change to the terms and conditions of a contract.

Ordering Official Ordering Officials are appointed by letter from the CO. Ordering Officials shall be the Government’s representative for the ordering of supplies and services.

Performance Based Service Contracting This is a procurement strategy that seeks to issue technical requirements that set forth outcomes for performance instead of specific requirements on how to perform the service. This strategy shifts the risk of performance to the Contractor by allowing the Contractor to design the methods of achieving desired results as defined by the performance quality standards established by the Government.

Periodic Cleaning Services performed on a regular basis within an annual time frame (e.g. monthly, quarterly, semi-annually) Can also be referred to as designated times per year (i.e. 2,3,4 times per year).

Quality Assurance Surveillance Plan (QASP) The QASP is the Government’s surveillance method for monitoring and evaluating the Contractor's performance under a Performance Based Statement of Work (PBSOW).

Quality Control Program (QCP)

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The Quality Control Program is a system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable. Preparation of this document is the responsibility of the Contractor.

Restorative Cleaning Intense services that may be performed multiple times per year, but more likely performed annually or less (e.g. stripping and refinishing)

Routine Cleaning Tasks performed at least once daily or multiple times a month (e.g. daily, weekly, two times per month, three times a month, etc.)

Sanitize This is the process of removing dirt and certain bacteria so that the number of germs is reduced to a level that the spread of disease is unlikely.

Service Calls Service calls are considered standard service requirements, such as nonrecurring requests for rearranging of furniture in a conference room, special events support, spills, replenishing restroom supplies, etc.

Spot Mopping A type of mopping usually associated with the cleaning of spills that occur during operating hours or mopping only noticeable soiled areas to reduce labor hours.

Standard Services A standard service is defined as all the services that are included in the monthly price or are defined in the contract document.

Prices are to include all applicable labor, materials, supplies, training/certifications, equipment (except as otherwise provided), supervision, and management.

Stewardship This is the responsibility for managing, conducting or supervising the quality, state or condition of a commercial or institutional building.

Strip and Refinish The restorative process of removal of all pre-existing coats of seal and/or finish (getting down to the bare floor), detailing all corners, edges and cove base followed by multiple applications of seal and/or finish to protect the floor and enhance appearance.

Stripping Chemicals Aggressive chemicals designed to remove old floor finish. Stripping chemicals are generally high alkaline (sometimes bordering on caustic) and can be damaging to some floor coverings.

Waste Diversion Waste diversion means redirecting waste materials from disposal in landfills or incinerators to recycling, composting, or recovery.

The waste diversion rate is the amount of waste diverted (i.e., recycled and composted) divided by the total amount of waste generated.

Wet Mopping The process for removal of soil adhered to a hard flooring surface and includes; spot, damp, wet and aggressive mopping techniques.