Exhibit G - Appendices.pdf

Exhibit G of the 2025 District 2B Litter Abatement solicitation contains appendices and templates for the Oregon Department of Transportation (ODOT) litter abatement contract. The document provides standardized forms for contractor reporting and invoicing, including a Daily Crew Abatement Log that captures crew information, shift times, highway segments, litter collection data (bags and sharps collected), and notes on area conditions and disposal locations. Additionally, the exhibit includes a Daily Crew Patrol Log template for documenting patrol activities, lane closures, and shoulder closure needs. The contract solicitation (ITB #S-73000-00015125) seeks a single qualified contractor to provide litter abatement services across multiple highways in the Portland metropolitan area, including Interstate 5, I-84, I-205, I-405, US26, OR217, and Highway 99E/W with cleaning frequencies ranging from monthly to quarterly. Work must be performed daily between 6:00 am and 6:00 pm, not exceeding 10 hours per day or 40 hours per week. The bid deadline is November 6, 2025, with submission required through the OregonBuys eProcurement system. The contract term is anticipated to be one year with potential extensions up to a maximum of 6 years.

The exhibit also presents a detailed invoice format template showing how contractors should bill for services, including itemization by service date, highway, district, milepost range, crew member names, worker classification (Litter Worker, Patrol Worker, Administrator), hours worked, unit rates, and line item totals. Invoicing may include charges for garbage disposal by the ton and hazmat cleanup services on an each basis. Compensation is structured using fixed unit prices for different worker classifications, with pricing remaining fixed for the first 12 months and subsequent adjustments limited to the Consumer Price Index. The maximum contract value is $1,000,000 per fiscal year. Contractor qualifications require a minimum of 3 years of experience providing similar services and submission of at least 3 professional references. The solicitation encourages bids from minority, women, emerging small, and veteran-owned businesses, and awards will be made to the lowest responsible and responsive bidder, with potential additional awards to the second or third lowest eligible bidders within 9 months of solicitation close.