Addendum One~9.docx

INVITATION TO BID

ADDENDUM NO. 1

Requests for clarification, requests for change, and protests of this Addendum are due no later than:

Wednesday, November 11, 2025, at 5:00 pm

This Addendum modifies the Invitation To Bid (ITB) document(s) only to the extent indicated herein. All other areas not changed or otherwise modified by this Addendum remain in full force and effect. This Addendum is hereby made an integral part of the ITB document. Bidder must be responsive to any requirements of this Addendum as if the requirements were set forth in the ITB. Acknowledge receipt of this Addendum by indicating its number in the spaces provided on the Bid Coversheet – item 1 under Bidder Certifications Failure to do so may result in Bid rejection. See the ITB regarding pre-opening modifications of Bids, where to send Bid modifications, requests for clarification or change and protests of this Addendum, and the deadlines for the foregoing.

THE PURPOSE OF THIS ADDENDUM IS TO:

1. Revise Exhibit A – Specifications Section E. Schedule and Response Time as follows. Deletions are in strikethrough, additions are underlined.

E. SCHEDULE AND RESPONSE TIME

0. Work to begin in the field 5 business days after Notice to Proceed is issued.

0. It is imperative that the Contractor have known schedules for the work and that the requirements for Patrol and Litter Abatement are met.

0. Contractor to Patrol all Agency Right-of-Way set forth in the Priority Service Area at least one (1) time a week not to exceed three (3) times a week. Contractor to Patrol all Agency Right-of-Way set forth in the As Directed Service Area upon written request from Agency. Contractor to Patrol all Agency Right-of-Way set forth in the Priority Service the minimum set in Section I under Priority Service Areas and a maximum of at least one (1) time a week not to exceed three (3) times a week. Contractor to Patrol all Agency Right-of-Way set forth in the As Directed Service Area a minimum of once per quarter or upon written request from Agency.

0. Contractor to abate Litter on all Agency Right-of-Way set forth in the Priority Service Area at least one (1) time every two (2) weeks. Contractor to Abate Litter on all Agency Right-of-Way set forth in the As Directed Service Area upon written request from Agency. Contractor to provide an appropriate number of Litter Abatement Crews to abate Litter based on the volume of litter along each highway at any given time and to meet the level of service required by this Contract. Contractor to abate Litter on all Agency Right-of-Way set forth in the Priority Service Area the minimum set in Section I under Priority Service Areas and a maximum of at least one (1) time every two (2) weeks. Contractor to Abate Litter on all Agency Right-of-Way set forth in the As Directed Service Area a minimum of once per quarter or upon written request from Agency. Contractor to provide an appropriate number of Litter Abatement Crews to abate Litter based on the volume of litter along each highway at any given time and to meet the level of service required by this Contract.

0. Contractor to abate Litter within the Priority Areas in response to an unscheduled request from Agency within 24 hours of receiving the request, except where 24 hours lands on a Holiday, then Contractor to abate Litter the next business day.

0. Contractor shall contact Agency Coordinator as soon as possible if something will interfere with completion of the work as scheduled, if a crew that was scheduled to work isn’t working or if the schedule needs to be changed for any reason.

0. Working days and hours for Abatement not requiring a Highway Restriction Notice are Daily for a full ten (10) hour working day between the hours of 6:00 am and 6:00 pm PST. Contractor shall work with Agency Coordinator to approve requested work hours within these guidelines. Working days and hours for Abatement requiring a Highway Restriction Notice may fall outside the days and hours listed above. No work shall take place on State or Federal holidays without prior written approval from Agency. No charges for overtime will be authorized without prior written approval from Agency.

2. Additional, unnecessary “sheets” were included in the Bid Pricing Form and Bid Item #4 is removed. Please download and use the new Bid Pricing Form in OregonBuys, titled “Revised Bid Pricing Form”.

3. Extend bid closing date to November 13, 2025, at 2:00 pm.

4. Replace Sample Contract. Bid item #4 removed and revised Exhibit A, Section B(f) and Exhibit A, Section D(i). Please download the new document “Revised Sample Contract” in the attachments on OregonBuys.

ITB_ADDENDUM, S006-G031521

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