Exhibit E _Scope of Work.pdf
PDF 409 KB Posted
- Attached to
- Fuel Price Hedge Consulting
- Solicitation number
- RFQQ 2025 0523
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
This document is a Scope of Work (Exhibit E) for Fuel Hedging Consulting Services for Washington State Ferries (WSF), a division of the Washington State Department of Transportation (WSDOT). The document outlines a contract for a Fuel Hedging Program Advisor/Qualified Independent Representative to provide guidance and recommendations for WSF's fuel hedging strategy, with the primary goals of reducing exposure to fuel price volatility and achieving a lower overall fuel cost. WSF operates twenty-two ferry vessels across ten routes in the Puget Sound, San Juan Islands, and Vancouver Island, consuming approximately 19 million gallons of fuel annually with a fuel budget of around $35 million per year.
The contractor's responsibilities include recommending an execution strategy for the Fuel Hedging Program, generating monthly reports, monitoring energy markets, being available to enter fuel hedge contracts, attending quarterly Fuel Hedging Oversight Committee meetings, meeting requirements as a Qualified Independent Representative, and assisting WSF in compiling yearly reports. The WSF will provide internal staff support, including a Fuel Specialist as the primary vendor contact, an Operating Program Manager to supervise and liaise with the vendor, and a Director of Finance and Administration to oversee the program and provide final approval for entering into distributor-controlled fuel hedges.
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Other files
| File | Type | Posted |
|---|---|---|
| Exhibit B_Performance Requirements.docx | DOCX document | |
| Exhibit A2_Bidders Profile.docx | DOCX document | |
| Exhibit C_Cost Proposal.docx | DOCX document | |
| Exhibit A3_Client Reference.docx | DOCX document | |
| Exhibit D_Contract.pdf | ||
| Exhibit D1_ContractIssuesList.docx | DOCX document | |
| Exhibit F_Inclusion Plan Subcontractors.docx | DOCX document | |
| Exhibit A1_Bidders Certification.docx | DOCX document | |
| RFQQ 2025 0523_Fuel Hedge Solicitation.pdf |
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Text version
Exhibit E - Scope of Work Fuel Hedging Consulting Services for Washington State Ferries (WSF)
1. Introduction or Purpose
The WSF Fuel Hedging Program utilizes a Contractor to provide a Fuel Hedging Program Advisor/ Qualified Independent Representative for guidance and recommendations to the WSF program, reduce WSF exposure to fuel price volatility, achieve a lower overall cost of fuel in the long-term, advise the WSF on entering into and executing distributor-controlled fuel hedges on behalf of WSDOT / WSF.
The Washington State Ferries (WSF) Division of the Washington State Department of Transportation (WSDOT) consumes 19 million gallons of fuel per year with twenty-two ferry vessels traveling on ten ferry routes throughout the Puget Sound, the San Juan Islands, and Vancouver Island, Canada. Since 2011, WSF has participated in a distributor-controlled fuel hedging program, in an effort to reduce the Division’s exposure to fuel price volatility. WSF’s fuel budget varies based on market conditions for price but is approximately $35 M per year.
2. Scope of Work and Deliverables
Contractor shall provide Services and staff, and otherwise do all things necessary for or incidental to the performance of work, as set forth below:
Recommending an execution strategy for the Fuel Hedging Program;
Generating monthly reports on the Program’s status and results;
Monitoring the Program and energy markets;
Being available to enter into fuel hedge contracts, when necessary;
Attending quarterly meeting of the Fuel Hedging Oversight Committee and visiting WSF administrative offices on occasion;
Meet the requirements of a Qualified Independent Representative, so that they can enter into fuel hedging contracts;
Assist WSF to compile yearly reports required under RCW 35.58.262; and Performing other work related to the effective performance of the program, as needed.
3. Vendor Staff, Roles and Responsibilities
NAME, TITLE of Contractor, will be responsible for all work and deliverables detailed in Section 2 (“Scope of Work and Deliverables”) of this SOW.
4. Purchaser Staff, Roles and Responsibilities
WSF Fuel Specialist, will be the primary point of contact for the Vendor. The WSF Fuel Specialist will liaise with the Vendor to assist in executing the strategy for the Fuel Hedging Program; coordinate quarterly meetings for the Fuel Hedging Oversight Committee; and perform other tasks supporting the Vendor and Fuel Hedging Program, as necessary.
WSF Operating Program Manager, will supervise the work of the WSF Fuel Specialist; liaise with the vendor to assist in executing the strategy for the Fuel Hedging Program; support WSF executive staff; and perform other tasks supporting the Fuel Hedging Program, as necessary.
WSF Director of Finance and Administration, will oversee the work of WSF Fuel Specialist and WSF Operating Program Manager; present hedge recommendations to the Fuel Hedging Oversight Committee based on the execution strategy put forward by the Vendor and supported by WSF staff; and give the Vendor permission to enter into distributor controlled fuel hedges.
5. Additional Terms and Conditions Specific to this SOW
N/A.
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