Exhibit E_Online Bid Room Information.docx
DOCX document 40 KB Posted
- Solicitation number
- HHS0017138
- Issued by
- Schleicher County, Texas
About this file
This document is a procedural exhibit provided by the Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services (PCS) division and the Department of State Health Services (DSHS) detailing the optional use of the HHS Online Bid Room for electronic submission of bids in response to an Invitation for Bids (IFB) for installation of a new paging system at Building 643 of Rusk State Hospital in Rusk, Texas. The IFB requires bidders to submit responses for the complete installation and testing of 36 speakers, two paging phones, four-zone paging configuration, all necessary cabling and hardware, and full system commissioning by March 31, 2026, at 10:30 AM Central Time, with an anticipated contract start date upon award and completion deadline of August 31, 2026. A mandatory on-site visit was held on March 16, 2026, at 10:30 AM, and the questions and clarifications deadline was March 19, 2026, with responses posted as an addendum on March 24, 2026.
The document outlines the technical requirements for accessing and using the HHS Online Bid Room, including a multi-step registration process through IAMOnline that may require several days to complete. All bidders, including those with previous access to the Enterprise Portal or IAMOnline, must complete a new registration using a different email address, as the system does not permit duplicate email addresses across accounts. The registration activation link is valid for seven days only. Bidders are advised to allow sufficient time for the registration process to ensure timely submission before the response deadline, as late submissions are not accepted. Technical difficulties or issues related to optional electronic submission shall not constitute grounds for protest of a contract award. Support is available through the Help Desk at 512-438-4720 or 855-435-7181 (toll-free) from 7:00 AM to 7:00 PM, Central Time, Monday through Friday.
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Text version
Exhibit E HHS Online Bid Room Information
HHS0017138
Bids/responses for this solicitation may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a multi-step process.
All Online Bid Room Users:
· Follow the provided link to access the IAMOnline – Sign-in page.
· Next, click the link labeled “Request account as a non-HHS employee or register organization” to request a new account. Please note, the external user ID should be an email address.
· Users can find detailed instructions here; Follow the organization or external user account request steps as directed.
· Once the Agency Sponsor receives and approves the access request, users will receive an IAMOnline registration email to set up their IAMOnline account.
· The user will click the Activate Account button to set up their account promptly. Please note that the link will only be active for seven (7) days for security reasons.
Note: Applicants who already have access to the previous Enterprise Portal and/or IAMOnline for other applications, MUST complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the IAMOnline portal does not allow the same email address to be used for two different accounts.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
Visit the IAMOnline Help Page for more information. For additional assistance, contact the Help Desk at 512-438-4720 or 855-435-7181 (toll-free), 7:00 A.M. to 7:00 P.M., CT, Monday to Friday.
Version 1.40 Revision Date 07/22/2025
File details come from the government source that posted it. Updated .