Exhibit_D_-Maintenance_Matrix.xlsx
XLSX spreadsheet 32 KB Posted
- Attached to
- Parking Operations Management
- Solicitation number
- 446
- Issued by
- Los Angeles County, San Francisco City, California
About this file
This is a Baseline Maintenance Matrix exhibit for the City of Santa Monica Department of Transportation Parking Division, detailing maintenance and operational requirements across eleven parking facilities: PS #1, PS #2, PS #3, PS #4, PS #5, PS #6, PS #9, PS #10, Library, KEC, and PD Parking Civic Structure. The matrix establishes comprehensive maintenance schedules and responsibilities across multiple service categories, with the contractor required to perform daily sign maintenance (seven days per week) at all facilities, schedule monthly elevator preventative maintenance through an elevator subcontractor, and handle elevator repairs on an as-needed basis. Additional daily responsibilities include trash can liner removal and homeless sweeps (seven days per week at most facilities), while other services such as staircase and drive aisle sweeping, pressure washing (light duty weekly and heavy duty quarterly), and graffiti inspection are scheduled at varying frequencies depending on facility type. The matrix also specifies quarterly drain jetting, annual emergency generator service at PS #6, annual clarifier maintenance (twice yearly at select facilities), code yellow/brown markings as needed, surface repair and striping as needed, light replacement as needed, ponding water removal as needed, and rodent control as needed, with restroom plumbing and fire alarm testing coordinated through subcontractors.
The maintenance matrix reflects the baseline operational scope for the City of Santa Monica's parking structures, establishing the contractor's core responsibilities for facility upkeep and safety compliance across the downtown parking system. Specific facility variations are noted, such as PS #2 having no restroom maintenance requirements and varying pressure washing schedules between structures. The document serves as a foundational reference for the broader Parking Operations Management RFP, which encompasses management of approximately 13,000 parking spaces across 30 facilities over an initial six-year term with four optional one-year renewal periods, and an estimated contract value of approximately $7 million.
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Text version
Sheet1
| Department of Transportation |
| Parking Division |
| Baseline Maintenance Matrix for Downtown Parking Structures and Garages |
| Categories | PS #1 | PS #2 | PS #3 | PS #4 | PS #5 | PS #6 | PS #9 | PS #10 | Library | KEC | PD Parking | Civic Structure | Column1 | |
| Maintain Signs | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day - 7 days/wk | Contractor, 1x per day - 7 days/wk | Contractor, 1x per day - 7 days/wk | Contractor, 1x per day - 7 days/wk | Contractor, 1x per day (7 days) | |||
| PS Elevator Preventative Maintenance - Monthly | Contractor schedules Elevator Subcontractor, | |||||||||||||
| 1x per month | Contractor schedules Elevator Subcontractor, | |||||||||||||
| 1x per month | Contractor schedules Elevator Subcontractor, | |||||||||||||
| 1x per month | Contractor schedules Elevator Subcontractor, | |||||||||||||
| 1x per month | Contractor schedules Elevator Subcontractor, | |||||||||||||
| 1x per month | Contractor schedules Elevator Subcontractor, | |||||||||||||
| 1x per month | Contractor schedules Elevator Subcontractor, | |||||||||||||
| 1x per month | Contractor schedules Elevator Subcontractor, | |||||||||||||
| 1x per month | Contractor schedules Elevator Subcontractor, |
1x per month
| PS Elevator Repairs | Contractor - As needed (Elevator Subcontractor Contract) | Contractor - As needed (Elevator Subcontractor Contract) | Contractor - As needed (Elevator Subcontractor Contract) | Contractor - As needed (Elevator Subcontractor Contract) | Contractor - As needed (Elevator Subcontractor Contract) | Contractor - As needed (Elevator Subcontractor Contract) | Contractor - As needed (Elevator Subcontractor Contract) | Contractor - As needed (Elevator Subcontractor Contract) | Contractor - As needed (Elevator Subcontractor Contract) | ||||
| Elevator Pit - Water Intrusion | Contractor - As needed | Contractor - As needed | Contractor - As needed | Contractor - As needed | Contractor - As needed | Contractor - As needed | Contractor - As needed | Contractor - As needed | Contractor - As needed | ||||
| Trash Can Liner Removal | Contractor, 1x per day (7 days) | ||||||||||||
| Pan & Broom Sweeping Staircases | Contractor - As needed | Contractor, 1x per day (7 days) | |||||||||||
| Pan & Broom Sweeping Drive Aisles | Contractor - As needed | Contractor, 1x per day (7 days) | |||||||||||
| Fire Alarm Tesing | Contractor schedules Alarm Company/Elevator Subcontractor Yearly | Contractor schedules Alarm Company/Elevator Subcontractor Yearly | Contractor schedules Alarm Company/Elevator Subcontractor Yearly | Contractor schedules Alarm Company/Elevator Subcontractor Yearly | Contractor schedules Alarm Company/Elevator Subcontractor Yearly | Contractor schedules Alarm Company/Elevator Subcontractor Yearly | Contractor schedules Alarm Company/Elevator Subcontractor Yearly | Contractor schedules Alarm Company/Elevator Subcontractor Yearly | Contractor schedules Alarm Company/Elevator Subcontractor Yearly | ||||
| Fire Alarm Repairs | Contractor coordinates with alarm company as needed | Contractor coordinates with alarm company as needed | Contractor coordinates with alarm company as needed | Contractor coordinates with alarm company as needed | Contractor coordinates with alarm company as needed | Contractor coordinates with alarm company as needed | Contractor coordinates with alarm company as needed | Contractor coordinates with alarm company as needed | Contractor coordinates with alarm company as needed | ||||
| CO Sensor - Repairs | Contractor | Contractor | Contractor | Contractor | Contractor | ||||||||
| PS Restrooms - Plumbing issues, fixtures | Contractor as needed | N/A | Contractor as needed | Contractor as needed | |||||||||
| Power Sweeper / Scrubbers (First 3 levels?) | Contractor | Contractor | Contractor | Contractor | Contractor | ||||||||
| Weekly Pressure washing - Light Duty (stairs/hotspots) | Contractor | Contractor | |||||||||||
| Quarterly Pressure washing - Heavy Duty (all levels) | Contractor | Contractor | |||||||||||
| Maintain Signs | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | ||
| Bathroom Repairs | Contractor, 1x per day (7 days) | N/A | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | |||||||||
| Emergency Generator PS6 Service | Contractor Annually | ||||||||||||
| Graffiti Inspection | Contractor | Contractor | Contractor | Contractor | Contractor | Contractor | Contractor | Contractor | Contractor | Contractor | Contractor | ||
| Painting Curbs | Contractor, 1 structure per month | Contractor, 1 structure per month | Contractor, 1 structure per month | Contractor, 1 structure per month | Contractor, 1 structure per month | Contractor, 1 structure per month | Contractor, 1 structure per month | Contractor, 1 structure per month | Contractor, 1 structure per month | Contractor, 1 structure per month | Contractor, 1 structure per month | ||
| Homeless Sweeps | Contractor, 1x per day / PD (7 days) | Contractor, 1x per day / PD (7 days) | Contractor, 1x per day / PD (7 days) | Contractor, 1x per day / PD (7 days) | Contractor, 1x per day / PD (7 days) | Contractor, 1x per day / PD (7 days) | Contractor, 1x per day / PD (7 days) | Contractor, 1x per day / PD (7 days) | Contractor, 1x per day / PD (7 days) | Contractor, 1x per day / PD (7 days) | N/A | Contractor, 1x per day / PD (7 days) | Add to Scope document |
| Drain jetting | Contractor, 1x per year | Contractor, 1x per year | Contractor, 1x per year | Contractor, 1x per year | Contractor, 1x per year | Contractor, 1x per year | Contractor, 1x per year | Contractor, 1x per year | Contractor, 1x per year | Contractor, 1x per year | |||
| Drain Repair / Pumps | Contractor | Contractor | |||||||||||
| Wipe down all signs, fire/electrical boxes | Contractor | Contractor | Contractor | Contractor | Contractor | ||||||||
| Clarifiers | Contractor 2x year | Contractor 2x year | Contractor 2x year | Contractor 2x year | Contractor 2x year | Contractor 2x year | |||||||
| Code Yellows/Browns | Contractor as needed | Contractor as needed | Contractor as needed (In Garage Area) | Contractor -As needed | |||||||||
| Surface Repair/Replace & Striping | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | ||
| Light replacement | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | ||
| Ponding Water in the Structures (removing water) | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | ||
| Rodent Control | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed |
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