Exhibit_D_-Maintenance_Matrix.xlsx
XLSX spreadsheet 32 KB Posted
- Attached to
- Parking Operations Management
- Solicitation number
- 446
- Issued by
- Los Angeles County, San Francisco City, California
About this file
The document is an Excel-based Maintenance Matrix from the Department of Transportation Parking Division, detailing maintenance responsibilities for multiple parking structures (PS #1-#10) and other facilities like the Library, KEC, and Civic Structure. The contract opportunity involves Parking Operations Management Services for the City of Santa Monica, California, with an initial six-year term and four potential one-year renewal options. The Request for Proposal (RFP) covers both a base parking management operations scope and an alternate Parking Access and Revenue Control System (PARCS) component, which the city may choose to implement separately.
The maintenance matrix specifies contractor responsibilities across various maintenance categories, including daily sign maintenance, monthly elevator preventative maintenance, elevator repairs, fire alarm testing, restroom upkeep, pressure washing, graffiti inspection, homeless sweeps, and infrastructure repairs. The RFP allows proposers to submit pricing for both the base and alternate scopes, with the city reserving the right to accept or reject portions of the proposal based on budget allocations and operational needs. Proposers are required to provide detailed cost breakdowns for upfront and annual expenses throughout the contract term, enabling the city to comprehensively evaluate the financial implications of the proposed services.
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Text version
Sheet1
| Department of Transportation |
| Parking Division |
| Baseline Maintenance Matrix for Downtown Parking Structures and Garages |
| Categories | PS #1 | PS #2 | PS #3 | PS #4 | PS #5 | PS #6 | PS #9 | PS #10 | Library | KEC | PD Parking | Civic Structure | Column1 | |
| Maintain Signs | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day - 7 days/wk | Contractor, 1x per day - 7 days/wk | Contractor, 1x per day - 7 days/wk | Contractor, 1x per day - 7 days/wk | Contractor, 1x per day (7 days) | |||
| PS Elevator Preventative Maintenance - Monthly | Contractor schedules Elevator Subcontractor, | |||||||||||||
| 1x per month | Contractor schedules Elevator Subcontractor, | |||||||||||||
| 1x per month | Contractor schedules Elevator Subcontractor, | |||||||||||||
| 1x per month | Contractor schedules Elevator Subcontractor, | |||||||||||||
| 1x per month | Contractor schedules Elevator Subcontractor, | |||||||||||||
| 1x per month | Contractor schedules Elevator Subcontractor, | |||||||||||||
| 1x per month | Contractor schedules Elevator Subcontractor, | |||||||||||||
| 1x per month | Contractor schedules Elevator Subcontractor, | |||||||||||||
| 1x per month | Contractor schedules Elevator Subcontractor, |
1x per month
| PS Elevator Repairs | Contractor - As needed (Elevator Subcontractor Contract) | Contractor - As needed (Elevator Subcontractor Contract) | Contractor - As needed (Elevator Subcontractor Contract) | Contractor - As needed (Elevator Subcontractor Contract) | Contractor - As needed (Elevator Subcontractor Contract) | Contractor - As needed (Elevator Subcontractor Contract) | Contractor - As needed (Elevator Subcontractor Contract) | Contractor - As needed (Elevator Subcontractor Contract) | Contractor - As needed (Elevator Subcontractor Contract) | ||||
| Elevator Pit - Water Intrusion | Contractor - As needed | Contractor - As needed | Contractor - As needed | Contractor - As needed | Contractor - As needed | Contractor - As needed | Contractor - As needed | Contractor - As needed | Contractor - As needed | ||||
| Trash Can Liner Removal | Contractor, 1x per day (7 days) | ||||||||||||
| Pan & Broom Sweeping Staircases | Contractor - As needed | Contractor, 1x per day (7 days) | |||||||||||
| Pan & Broom Sweeping Drive Aisles | Contractor - As needed | Contractor, 1x per day (7 days) | |||||||||||
| Fire Alarm Tesing | Contractor schedules Alarm Company/Elevator Subcontractor Yearly | Contractor schedules Alarm Company/Elevator Subcontractor Yearly | Contractor schedules Alarm Company/Elevator Subcontractor Yearly | Contractor schedules Alarm Company/Elevator Subcontractor Yearly | Contractor schedules Alarm Company/Elevator Subcontractor Yearly | Contractor schedules Alarm Company/Elevator Subcontractor Yearly | Contractor schedules Alarm Company/Elevator Subcontractor Yearly | Contractor schedules Alarm Company/Elevator Subcontractor Yearly | Contractor schedules Alarm Company/Elevator Subcontractor Yearly | ||||
| Fire Alarm Repairs | Contractor coordinates with alarm company as needed | Contractor coordinates with alarm company as needed | Contractor coordinates with alarm company as needed | Contractor coordinates with alarm company as needed | Contractor coordinates with alarm company as needed | Contractor coordinates with alarm company as needed | Contractor coordinates with alarm company as needed | Contractor coordinates with alarm company as needed | Contractor coordinates with alarm company as needed | ||||
| CO Sensor - Repairs | Contractor | Contractor | Contractor | Contractor | Contractor | ||||||||
| PS Restrooms - Plumbing issues, fixtures | Contractor as needed | N/A | Contractor as needed | Contractor as needed | |||||||||
| Power Sweeper / Scrubbers (First 3 levels?) | Contractor | Contractor | Contractor | Contractor | Contractor | ||||||||
| Weekly Pressure washing - Light Duty (stairs/hotspots) | Contractor | Contractor | |||||||||||
| Quarterly Pressure washing - Heavy Duty (all levels) | Contractor | Contractor | |||||||||||
| Maintain Signs | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | ||
| Bathroom Repairs | Contractor, 1x per day (7 days) | N/A | Contractor, 1x per day (7 days) | Contractor, 1x per day (7 days) | |||||||||
| Emergency Generator PS6 Service | Contractor Annually | ||||||||||||
| Graffiti Inspection | Contractor | Contractor | Contractor | Contractor | Contractor | Contractor | Contractor | Contractor | Contractor | Contractor | Contractor | ||
| Painting Curbs | Contractor, 1 structure per month | Contractor, 1 structure per month | Contractor, 1 structure per month | Contractor, 1 structure per month | Contractor, 1 structure per month | Contractor, 1 structure per month | Contractor, 1 structure per month | Contractor, 1 structure per month | Contractor, 1 structure per month | Contractor, 1 structure per month | Contractor, 1 structure per month | ||
| Homeless Sweeps | Contractor, 1x per day / PD (7 days) | Contractor, 1x per day / PD (7 days) | Contractor, 1x per day / PD (7 days) | Contractor, 1x per day / PD (7 days) | Contractor, 1x per day / PD (7 days) | Contractor, 1x per day / PD (7 days) | Contractor, 1x per day / PD (7 days) | Contractor, 1x per day / PD (7 days) | Contractor, 1x per day / PD (7 days) | Contractor, 1x per day / PD (7 days) | N/A | Contractor, 1x per day / PD (7 days) | Add to Scope document |
| Drain jetting | Contractor, 1x per year | Contractor, 1x per year | Contractor, 1x per year | Contractor, 1x per year | Contractor, 1x per year | Contractor, 1x per year | Contractor, 1x per year | Contractor, 1x per year | Contractor, 1x per year | Contractor, 1x per year | |||
| Drain Repair / Pumps | Contractor | Contractor | |||||||||||
| Wipe down all signs, fire/electrical boxes | Contractor | Contractor | Contractor | Contractor | Contractor | ||||||||
| Clarifiers | Contractor 2x year | Contractor 2x year | Contractor 2x year | Contractor 2x year | Contractor 2x year | Contractor 2x year | |||||||
| Code Yellows/Browns | Contractor as needed | Contractor as needed | Contractor as needed (In Garage Area) | Contractor -As needed | |||||||||
| Surface Repair/Replace & Striping | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | ||
| Light replacement | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | ||
| Ponding Water in the Structures (removing water) | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | ||
| Rodent Control | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed | Contractor - As Needed |
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