Exhibit_D_Janitorial_Communication_Log_CHA335.docx

This is a Janitorial Communication Log exhibit prepared by the Arizona Department of Community Services (AZDCS) Office of Real Estate for janitorial services procurement. The document serves as a tracking tool for facility maintenance at the Show Low location (CHA415), providing a structured format for documenting communication between the state and janitorial service providers. The log is designed to record ongoing dialogue regarding supply requirements, identified janitorial problems, and completion dates with corresponding initials for accountability. The communication log format indicates that the state anticipates regular interaction with the selected vendor to address facility maintenance needs and service requests throughout the contract term.

The exhibit does not contain specific pricing information, contract duration details, set-aside provisions, or incumbent vendor information. As a communication tracking document rather than a solicitation or contract specification, it functions primarily as an operational tool to facilitate transparent dialogue between the state agency and the janitorial service contractor regarding day-to-day facility maintenance issues and resource allocation. The template suggests the state's expectation of systematic documentation and responsive communication from the vendor throughout the service delivery period.