EXHIBIT C - Subcontractor Inclusion Plan.docx

EXHIBIT C

SUBCONTRACTOR INCLUSION PLAN

The Washington State Department of Corrections, in accordance with Washington law and to the maximum extent practicable, encourages and supports small and diverse businesses to compete for and participate in state procurements.

In support of the state’s economic goals and to support a diverse supplier pool, DOC has established the following voluntary subcontractor goals for DOC Competitive Solicitations:

· 5% Minority-Owned Businesses;

· 5% Woman-Owned Businesses;

· 5% Veteran-Owned Businesses; and

· 5% Washington Small Businesses

INFORMATION & INSTRUCTIONS FOR COMPLETING THE SUBCONTRACTOR INCLUSION PLAN

1. Contractors who intend to use subcontractors, must complete the Subcontractor Inclusion Plan in the form attached to this exhibit as EXHIBIT C(2). Awarded bidders who do not submit a Subcontractor Inclusion Plan will be precluded from utilizing subcontractors to perform the Contract.

· Note: The Subcontractor Inclusion Plan does not apply to bidders who do NOT intend to use subcontractors.

2. As part of the Subcontractor Inclusion Plan, bidder is encouraged to include an anticipated list of small/diverse subcontractors who may assist bidder in fulfilling bidder’s contractual obligations, if bidder is awarded a Contract pursuant to this Competitive Solicitation.

· Note: The businesses included in the Subcontractor Inclusion Plan are listed as examples of the businesses that bidder may use as subcontractors and does NOT obligate bidder to utilize those specific businesses in performing the Contract, if awarded. If awarded, the bidder’s Subcontractor Inclusion Plan will be incorporated into the terms and conditions of the resulting Contract and bidder will report performance and progress to DOC as set forth in the Contract and in annual contract management meetings.

3. Bidders must describe their efforts in engaging and reducing any barriers to participation by small/diverse businesses, including outreach, education/mentorship, and process changes designed to increase small/diverse business participation.

4. If the proposed subcontractors are self-identified diverse businesses, bidder will encourage and support efforts for their certification with the appropriate Washington state agencies.

5. The small/diverse business goals set forth herein are voluntary. Bidders will not be considered non-responsive if the Subcontractor Inclusion Plan has a no small/diverse business participation. DOC, however, encourages bidders to be proactive in engaging small/diverse business participation. No preference will be included in the evaluation of bids based on the Subcontractor Inclusion Plan. No minimum level of small/diverse business participation is required as a condition for receiving a Contract award.

6. Through Contract performance DOC may review Bidder’s compliance with Bidder’s Subcontractor Inclusion Plan for a genuine effort and the maximum opportunity to contribute toward DOC aspirational goals.

1. 51% Ownership. The firm must be at least fifty-one percent (51%) owned and controlled by:

(a) A veteran as defined as every person who at the time he or she seeks certification has received a discharge with an honorable characterization or received a discharge for medical reasons with an honorable record, where applicable, and who has served in at least one of the capacities listed in RCW 41.04.007;

(b) A person who is in receipt of disability compensation or pension from the department of veterans affairs; or

(c) An active or reserve member in any branch of the armed forces of the United States, including the national guard, coast guard, and armed forces reserves.

2. Washington Incorporation/Location. The firm must be either an entity that is incorporated in the state of Washington as a Washington domestic corporation or, if not incorporated, an entity whose principal place of business is located within the State of Washington.

3. WEBS Certification. The firm must have certified its Veteran-Owned Business status in Washington’s Electronic Business Solution (WEBS).

4. WDVA Certification. The firm must have provided certification documentation to the WDVA and be certified by WDVA and listed as such on WDVA’s website (WDVA – Veteran-Owned Businesses).

1. Location. The firm’s principal office/place of business must be located in and identified as being in the State of Washington. A principal office or principal place of business is a firm’s headquarters where business decisions are made and the location for the firm’s books and records as well as the firm’s senior management personnel.

2. Size. The firm must be owned and operated independently from all other businesses and have either: (a) fifty (50) or fewer employees; or (b) gross revenue of less than seven million dollars ($7,000,000) annually as reported on the firm’s federal income tax return or its return filed with the Washington State Department of Revenue (WDOR) over the previous three consecutive years.

3. WEBS Certification. Bidder must have certified its Washington Small Business status in Washington’s Electronic Business Solution (WEBS).

See, RCW 39.26.010(22) & .010(13).

Washington Small Business can also include Minibusinesses and Microbusinesses. Such firms just have a small ‘size’ requirement:

· Minibusiness Size Requirement: The firm must be owned and operated independently from all other businesses and have a gross revenue of at least one million dollars ($1,000,000) but less than three million dollars ($3,000,000) annually as reported on the firm’s federal income tax return or its return filed with the WDOR. See, RCW 39.26.010(17).

· Microbusiness Size Requirement: The firm must be owned and operated independently from all other businesses and has a gross revenue of less than one million dollars ($1,000,000) annually as reported on the firm’s federal income tax return or its return filed with the WDOR. See, RCW 39.26.010(16).

SUBCONTRACTOR INCLUSION PLAN EXHIBIT C(2)

1. DIVERSE BUSINESS PARTICIPATION (GOALS)

List Contractor’s anticipated small/diverse business category participation goals for subcontractor participation. Contractors may list any goal amount. These goals are aspirational goals for bidder’s use of small/diverse business subcontractors.

2. DIVERSE BUSINESS SUBCONTRACTING LIST

Provide the firm information of the relevant small/diverse business subcontractors that bidder anticipates utilizing, if awarded a Contract pursuant to this Competitive Solicitation. Please identify the names of the firms as they are listed in Washington’s Electronic Business Solution (WEBS) and provide the firm’s applicable certification numbers (for Minority, Woman, and Veteran-Owned firms).

Minority-Owned Businesses

Woman-Owned Businesses

Veteran-Owned Businesses

Washington Small Businesses

3. DESCRIBE BIDDER’S PLAN TO MEET OR EXCEED BIDDER’S VOLUNTARY SUBCONTRACTOR INCLUSION PLAN GOALS, INCLUDING OUTREACH.

Response:

4. IDENTIFY BIDDER’S PRIMARY CONTACT FOR BIDDER’S SUBCONTRACTOR INCLUSION PLAN

Response:

Bidder commits to a make a genuine effort to achieve the proposed subcontract amounts with small/diverse business subcontractors as stated above. Bidder will develop a comprehensive outreach strategy that will engage small/diverse businesses registered with the State of Washington in WEBS.

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