Exhibit C Scope of Work.pdf

CRFQ ADJ26*10 - EXHIBIT C-SCOPE OF WORK

WEST VIRGINIA ARMY NATIONAL GUARD

CAMP DAWSON, KINGWOOD WV

Volkstone Motorpool Construction Project

August 2025

Division 1 - General Requirements

01100 Summary

The purpose of this scope of work is to construct a secure military parking area (motorpool) on the West Virginia Army National Guard’s (WVARNG) training area Volkstone, located near Kingwood, WV.

The objectives for this project are as follows:

Fine grade an existing gravel area, provide all labor, materials, tools, equipment, and associated items to construct a security fence as detailed in the attached drawings.

Provide all labor, materials, tools, equipment, and associated items to construct area lighting as detailed in the attached drawings.

The project has three (3) alternate bid items that if selected; the contractor would be responsible for providing all labor, materials, tools, equipment, and associated items to construct concrete pad(s) as detailed in the attached drawings.

The contractor shall be responsible for placing clean excavation spoils on site as directed by the owner. The wasting area shall be spread, seal rolled and topped with 2 inches of #57 stone to prevent erosion. All trash and associated debris shall be disposed of off site at the contractor’s expense.

The contractor shall repair any damage to existing gravel roads caused by construction activities. Repairs shall be made by placement of clean #57 limestone.

01300 Administrative Requirements

PROJECT COORDINATION

Coordinate construction activities included in Contract Documents to assure efficient and orderly installation of each part of the Work.

Coordinate construction operations that are dependent upon each other for proper installation, connection, and operation.

Where installation of one part of the Work is dependent on installation of other components, either before or after its own installation, schedule construction activities in sequence required to obtain the best results.

Where availability of space is limited, coordinate installation of different components to assure maximum accessibility for required maintenance, service, and repair.

Where necessary prepare memoranda for distribution to each party involved outlining special procedures required for coordination. Include such items as required notices, reports, and attendance at meetings. Prepare similar memoranda for Owner and separate Contractors where coordination of their Work is required.

The contractor is responsible for coordinating and scheduling all requests for road closures, and temporary utility interruptions.

The regular work hours for the project will be 7:30 am – 4:00 pm, Monday through Friday excluding West Virginia State and United States holidays. The contractor may request in writing an alternate schedule. The owner will make every effort to accommodate these requests, however for the purposes of bidding the contractor should assume the regular hours.

ADMINISTRATIVE PROCEDURES

Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and ensure orderly progress of the work. Such administrative activities include, but are not limited to:

o Preparing schedules.

o Installing and removing temporary facilities.

o Delivering and processing submittals.

o Progress meetings.

o Project Close-out activities.

CONSERVATION

Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

PROGRESS MEETINGS

Successful Contractor will conduct progress meetings at site agreed upon by the Project Manager at regularly scheduled intervals, generally bi-weekly.

Progress meeting minutes are to be provided by the contractor within 3 business day of the conclusion of the meeting. The meeting minutes shall be approved at the next meeting.

The progress agenda shall include:

o Review and correct or approve minutes of previous progress meeting.

o Review and discuss old business o Review and discuss new business o Review and discuss contractor’s issues and concerns o Review and discuss owner’s issues and concerns o Review and discuss progress since last meeting.

o Review of where each activity is in relation to Contractor's Construction

Schedule, whether on time or ahead or behind schedule, will be determined.

o Contractor to present a new updated schedule at each progress meeting;

to include a two-week look ahead.

The contractor shall provide meeting minutes of each progress meeting within three days after each progress meeting date. The contractor will distribute copies of the minutes of the meeting to the Project Manager.

GENERAL RESPONSIBILITIES

The successful contractor is responsible for providing all parts, labor, equipment, and materials required to provide a finished fully functional product as described in the objectives and the attached drawings.

The contractor is responsible for field verifying all quantities, prior to bidding.

The contactor is responsible to ensure all work is in compliance with all Federal, State, Local Municipalities, State Fire Marshall and ATFP requirements.

The contractor is responsible for cleaning up the work site and repairing the site to the original condition once work is completed.

Contractor responsible for keeping the work site clean daily, free from excess debris and safety hazards.

Contractor responsible for providing waste disposal for the project; contractor is responsible for removing all construction waste debris off site at the contractor’s expense.

Any and all testing is to be performed by a third party, at the contractor’s expense.

All materials and colors shall be submitted and approved by the WVARNG prior to installation.

The West Virginia Army National Guard reserves the right to claim removed equipment from the project. A list of equipment to be retained will be provided to the contractor prior to beginning work. Contractor to make every effort to remove these items without damage.

The contractor is responsible for the storage, and security of the materials on site and the contractor’s equipment and tools.

The contractor is responsible for providing any Operation and Maintenance Manuals, design drawings, and documentation certifying the systems completion and operation.

The contractor will provide a schedule of values broken down per line item with material and labor.

The owner has 7 business days to review and respond to Requests For Information (RFI)s.

The owner has 14 business days to review and respond to contract submittals.

The Owner has 14 business days to review and respond to review drawings.

SITE ACCESS REQUIREMENTS

Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. The contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors that do not require CAC, but require access to a DoD facility or installation. Contactor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NICI-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

** Please note that a “Real ID” is required to perform work on the Camp Dawson containment area. **

The contractor is responsible for coordinating with the Project Manager at Camp Dawson, for access and deliveries to Camp Dawson. The Project Manager requires two (2) business days’ notice to approve access to Camp Dawson.

Failure to give adequate notice may result in deliveries or sub-contractors being refused access to Camp Dawson and Non-Compliance Notice (NCN). The contractor shall be responsible for any rescheduling costs occurred due to noncompliance.

01400 Quality Requirements

The successful contractor will be required to provide a one-year warranty on all parts, labor and materials on the entire project.

01500 Temporary Facilities and Controls

The Contractor will be required to provide their own temporary facilities. The WVARNG will provide an area for the contractor to have a lay down area, and a place for a job trailer.

The West Virginia Army National Guard will make every effort to provide electric and water for the contractor’s lay down and job trailer site; however, it is not guaranteed.

01700 Execution Requirements

Within 30 days of the government Final Acceptance of the project, the contractor shall be responsible for providing any and all field notes, as-built drawings, or any other associated records to the Project Manager.