Exhibit_C_-_Proposed_Products_and_10-Year_Service_Cost_of_Ownership_Detail.xlsx

This is a budget template document (Exhibit C) for Pinellas County, Florida's Electronic Health Record (EHR) system procurement for its Low Income and Homeless Healthcare Programs. The RFP seeks a comprehensive, cloud-based EHR solution to support five health program sites, the Bayside Clinic, and mobile medical units serving 100-140 users. The system must include single client record management, vendor list integration, charting, reporting, billing, lab integration, patient self-service portals, and telehealth capabilities. Key deadlines include a question submission deadline of February 20, 2024, and a proposal submission deadline of March 5, 2024, at 3:00 pm. The initial contract term is ten years with options to extend for three additional 36-month terms.

The budget template requires bidders to provide detailed cost of ownership proposals across eight years, including one-time costs for products, installation, user acceptance testing, system testing, user training, and ongoing annual costs for licensing, support, and maintenance. Bidders must submit separate budget narratives and include detailed descriptions and level-of-effort estimates for data migration and integration within their statement of work, with specific costs for migration and integration to be clarified during contract negotiation. The project is funded through Coronavirus Local Fiscal Recovery Funds (ARPA) and requires vendors to demonstrate compliance with HIPAA regulations, federal non-discrimination guidelines, and integration capabilities with existing systems including Oracle E-Business Suite, PowerBI, and external platforms such as the State Department of Health, local hospitals, pharmacy benefit management systems, and social service platforms like Unite Us and 211 Tampa Bay Cares. The solicitation emphasizes opportunities for small, minority-owned, and women's business enterprises.