Exhibit_C_Bid_Form.pdf

This is a bid form exhibit for a Master Services Agreement issued by Seminole County, Florida (RFP-7083-26) for security access control repair and maintenance services across 70 county facilities. The solicitation requires comprehensive maintenance, repair, refurbishment, and equipment renewal of physical and electronic security systems, including 745 badge readers, 337 cameras, 47 gate operators, servers, controllers, electrified door locking mechanisms, and network equipment. The contractor must provide 24/7 emergency response with a maximum 4-hour response time for critical emergencies, preventive and corrective maintenance, technical and programming services, and asset inventory database management. A mandatory pre-proposal conference is scheduled for April 10, 2026 at 9:00 AM at the New Justice James E.C. Perry Annex Building in Sanford, Florida, with site visits following at the Criminal Justice Center and County Club Water Treatment Plant. The deadline for submitting questions is April 27, 2026 at 5:00 PM, with proposals due May 6, 2026 at 2:00 PM via the County's e-Procurement Portal. The contract is structured as a three-year base term renewable for two successive one-year periods with potential extension of up to one additional year by mutual agreement, with all services authorized through individual Purchase Orders.

Compensation is established on a fixed-fee basis with unit pricing for labor categories including Project Manager, Installation Technician, Installation Helper, System Integration/Programming Services, Draftsman/CAD Technician, Telephone Support, Clerical/O&M Documentation, and Emergency Service/Critical Response, with maximum markup allowances permitted for materials, parts, subcontractors, and equipment rentals. Evaluation will be based on a 100-point system with pricing proposals weighted at 50 points, qualifications and experience at 40 points, and references at 10 points. Required qualifications include Genetec Enterprise Elite Certified Integrator status, Synergis IP access control system expertise, Hy-Security gate operator authorization, five CJIS-certified technicians, Florida FASA and BASA licenses, Florida Certified Electrical Contractor and General Contractor licenses with minimum five years' experience, and Cisco CCNA certification. Insurance requirements include Workers' Compensation at statutory limits, Commercial General Liability of $1,000,000 per occurrence/$2,000,000 aggregate, Business Automobile Liability of $1,000,000 combined single limit, and Professional Liability of $1,000,000 per occurrence/$2,000,000 aggregate. This is a re-solicitation of previous RFP-3136-20, indicating an existing contractor base with prior experience on similar county security projects. No specific contract value or budget range is disclosed, and no guaranteed minimum or maximum purchase quantities are established.