Exhibit_C_Bid_Form.pdf

This is a bid form for Exhibit C of a Master Services Agreement for Security Access Control Repair and Maintenance issued by Seminole County, Florida (RFP-7083-26). The solicitation seeks a comprehensive contractor to provide maintenance, repair, refurbishment, construction, and equipment renewal services for security systems across 70 county facilities, including 745 badge readers, 337 cameras, 47 gate operators, servers, controllers, electrified door locking mechanisms, and network equipment. The contractor must furnish all parts, materials, equipment, labor, and supervision necessary to calibrate, maintain, construct, and install security systems; provide 24/7 emergency response with a maximum 4-hour response time for critical emergencies; perform preventive and corrective maintenance; and supply technical and programming services to maintain security databases. A mandatory pre-proposal conference is scheduled for April 10, 2026 at 9:00 AM at the New Justice James E.C. Perry Annex Building in Sanford, Florida, with site visits to follow. The deadline for submitting questions is April 27, 2026 at 5:00 PM, and proposals must be submitted by May 6, 2026 at 2:00 PM via the County's e-Procurement Portal. The contract is structured as a three-year base term renewable for two successive one-year periods with potential extension of up to one additional year by mutual agreement.

Compensation is established on a fixed-fee basis with unit pricing for labor categories including Project Manager, Installation Technician, Installation Helper, System Integration/Programming Services, Draftsman/CAD Technician, Telephone Support (base rate and incremental 15-minute charges), Clerical/O&M Documentation, and Emergency Service/Critical Response, with maximum markup allowances for all materials and parts, subcontractors, and equipment rentals to be specified by the bidder. No specific contract value or budget range is disclosed. Required qualifications include Genetec Enterprise Elite Certified Integrator status with at least four factory-trained technicians, Synergis IP access control system expertise with at least two trained technicians, Hy-Security gate operator authorization, five CJIS-certified technicians, Florida FASA and BASA licenses, Florida Certified Electrical Contractor and General Contractor licenses with minimum five years' experience, and Cisco CCNA certification. The contractor must demonstrate a minimum of two completed Synergis IP access control system installations within the last two years and two Omnicast digital video surveillance system installations with IR-capable cameras within the last five years, each with five years of maintenance experience. Evaluation is weighted at 50 points for pricing, 40 points for qualifications and experience, and 10 points for references. Insurance requirements include Workers' Compensation at statutory limits, Commercial General Liability of $1,000,000 per occurrence/$2,000,000 aggregate, Business Automobile Liability of $1,000,000 combined single limit, and Professional Liability of $1,000,000 per occurrence/$2,000,000 aggregate. All services are authorized through individual Purchase Orders with no guaranteed minimum or maximum purchase quantities. This is a re-solicitation of previous RFP-3136-20, indicating an existing contractor base with prior experience on similar county security projects.