Exhibit B Harlingen MH Clinic - SOW Agency Requirements.pdf

Lease SOW LESSOR INITALS:

STATEMENT OF WORK

Project: Harlingen MH Clinic Lease

VA Texas Valley Coastal Bend Health Care System, TVCBHCS, Harlingen

Texas

March 2025

I. GENERAL SCOPE OF WORK

A. Space Requirements

Total Staff / Headcount: Current 50. The space shall include rooms to serve as reception area, waiting area, consultation rooms, group rooms, program support rooms (HUB), housekeeping (janitorial) closet, restrooms, a break room, security room, and a secured telecommunications room. Please reference attachment for Program for Design (PFD). Space must be adjoining and located on one floor.

Common areas shall have security monitoring. Clinic operational hours are 0630 AM to 0630 PM Mon – Fri. The space must be located within 15 minutes or less from an ambulance dispatch center. The space cannot be located within a block radius of an adult entertainment industry or alcohol industry.

B. Parking Requirements The space shall provide a parking area for approximately 100 vehicles, including at least 15 dedicated ADA accessible spaces, to be utilized by patients, and staff.

ADA accessible parking spaces must be located immediately adjacent to the building's main entrance(s). All other parking spaces shall be located within 100 feet of the main entrance(s).

The parking area shall meet the following requirements:

1. The parking area shall have appropriate vehicular circulation, access from main thoroughfares, emergency vehicle access and entry, barrier free access to public entrances, safe passage for pedestrians, adequate lighting, and security monitoring.

2. The parking area shall be paved and striped.

C. Additional Requirements Lessor shall provide the Services, Utilities and Maintenance in compliance. The Lessor shall assume all of the obligations with ownership, operation and maintenance of facility.

1. Utilities The Lessor shall ensure that public utilities are available and operable at the site at the time of inspection before acceptance. The Lessor is responsible for all connection and impact fees to public utilities, including but not limited to, Exhibit B

GOVERNMENT___________

any and all tap fees associated with public utilities. The Lessor shall provide separate meters (exterior electric, gas and water) to measure VA usage versus Lessor usage.

2. Building Maintenance Services Maintenance of the building, building systems, equipment and grounds is the responsibility of the Lessor. The Lessor shall submit a Building Operations and Maintenance (O&M) Plan with the offer to include factors relevant to the Lessor’s proposed ongoing maintenance and repair of the facility. The plan shall include a schedule of startup and shutdown times for operation of each building system, such as lighting, cooling, ventilation, plumbing, and worn floor or wall coverings necessary for the operation of the building. The O&M plan shall be in operation on the effective date of the lease. HVAC system shall not be shut down after normal hours.

The Lessor must have a building superintendent or a local, designated representative available to promptly diagnose and or correct deficiencies upon written notice of such condition from VA within 3 business days for deficiencies not requiring immediate response. Deficiencies requiring immediate response include but not limited to; office or building conditions that pose a probable human health risk, building leaks or flooding, power outages, loss of ability to temper the space for an extended period of time.

These timeframes are to be specified in the O&M Plan. The Lessor shall provide the labor, material, and supervision to adequately maintain the structure, the roof, the exterior walls, windows, doors, and any other necessary building appurtenances to provide watertight integrity, structural soundness, and acceptable appearance. The Lessor's maintenance responsibility includes initial supplies of all items, materials, and equipment necessary for such maintenance. All maintenance work will be done in accordance with applicable local Building Codes and ordinances, and inspection certificates will be displayed as appropriate. Maintenance by Lessor includes, but is not limited to, interior and exterior care of the building and the site; all sidewalks, parking areas, driveways, private access roads, lawns, and shrubbery; utilities; and building service equipment;

including all repairs and replacements. All equipment and systems shall be maintained to provide reliable service without unusual interruption, disturbing noises, exposure to fire or safety hazards, or unusual emissions of dirt.

3. Pest Control Services Lessor shall provide interior and exterior extermination of insects and rodents on a minimum of every four (4) months, and upon any sign of infestation. If any signs of re- infestation appear, additional service shall be provided by the Lessor at no cost to VA. Use of chemicals shall conform to EPA and State requirements. Control pests as appropriate, using Integrated Pest Management techniques, as specified in the GSA Environmental Management Integrated Pest Management Technique Guide (E402-1001).

Lessor shall provide interior extermination of bed bugs once a month.

Control pests as appropriate, using Integrated Pest Management techniques, as specified in the GSA Environmental Management Integrated Pest Management Technique Guide (E402-1001).

4. Physical Security The Lessor shall follow the mandatory 0730 – Security and Law Enforcement and comply with all physical security requirements. Additional physical security requirements listed in the FSL Appendix as developed by the ISC process shall be observed.

II. TENANT IMPROVEMENTS

The facility may require tenant improvements to meet the VA requirements.

A. Electronic Security Systems New and existing facilities are required to meet the integration and monitoring of the following to be provided and installed by Lessor and shall be a negotiated item post award:

1. Intrusion Detection System - IDS consists of a minimal motion alarm system required to detect and “locally” annunciate unauthorized entry into a protected space with a private monitoring service capable of continuous operation and monitoring through the use of UPS equipment.

2. Panic Alarm System. - Alarm sensors/devices shall be wireless transmission directly connected to the data network without degrading the effective range of alarm.

3. Video-Cameras Assessment-Recording and Surveillance - VASS includes “digital IP video” cameras, monitors, controlling and recording equipment to archive minimum of 6 months of video recording, and centralized management and operations of the system. Digital Video Recording (DVR) can terminate at the Police/Security Office. Cameras shall be color that allows for black and white application to support the exterior and interior to cover egress, public entrances, utilities, fire control room, lobby, main corridors, telecommunication and security rooms. VASS shall be supported by UPS equipment.

4. Duress, Security Phones, and Intercom System - DSIP requires an intercom to be integrated with VASS. Lessor to provide Duress/Panic Alarms and Intercom Systems at locations where there is considerable public contact in isolated and pre-identified high-risk areas, such as the lobby reception desk, patient service areas, nursing stations, and isolated where VA personnel work.

5. Physical Access Control Systems (PACS ) – PACS shall be provided at all level two and three secured access areas. Level two access will include but not limited to: exterior doors and any spaces where the patient must be escorted by VA personnel. Level three access includes but not limited to: IT server room / closets and medication rooms.

B. IT Security Systems New and existing facilities are required to meet the integration and monitoring of the following to be provided and installed by Lessor and shall be a negotiated item post award:

Lessor/Landlord shall follow mandatory procedures stated under VA Handbook Directive 0730 – Security and Law Enforcement 0730/4 –March 2013 to comply with physical security requirements for IT data centers, server room, telephone equipment room, storage areas, data connection closets, etc. Lessor/Landlord shall provide and install cable trays, data cable, telecommunications cable and terminating all connections. Refer to revised table below.

C. Emergency Power and Lighting Lessor shall provide Emergency power throughout the building as required by local codes and as per VA Guidelines. Lessor shall also ensure the Emergency Lighting has an independent circuit so as to conduct lighting inspections without interrupting Normal Lighting Circuits.

D. Consultation Room Consultation rooms shall meet the design criteria in PACT (Patient Aligned Care Team) design guide, and VA Design Manuals.

E. OIT EHRM Infrastructure The Lessor shall provide design and construction work necessary at this CBOC site to support the Veterans Health Administration’s (VHA) change to the new Electronic Health Record Management (EHRM). VHA requests the Lessor provide design and construction services to include all labor, materials, tools, equipment, transportation, supervision and other services necessary to upgrade the leased property in accordance with this scope of work.

1. The Lessor shall provide a complete package containing design drawings, bid drawings and specifications. The design drawing shall follow all applicable codes and standards and shall meet Technical Information Library (TIL) references: Telecommunications and Special Telecommunications Systems Design Manual and Infrastructure Standard for Telecommunications Spaces, Version 3.1.

2. The Lessor shall provide construction period services for the following infrastructure improvements, as necessary to meet listed requirements:

2.1. Communication infrastructure including new data outlets, patch panels, upgrades to Cat 6A cable, fiber infrastructure backbone within building.

2.2. Electrical infrastructure including electrical panel upgrades, normal and emergency power, as applicable, bonding, Uninterruptible Power Supply (UPS) system and Building Management (BMS) interfaces to manage and monitor UPS.

2.3. HVAC infrastructure including temperature and humidity

upgrades, rack and space sensors, and BMS interfaces to manage and monitor temperature and humidity.

2.4. Reconfiguration of existing space including demolition, new construction, and finishes.

2.5. Physical security upgrades including telecommunication room cameras, alarms, and necessary interfaces to existing security system.

2.6. Identification and appropriate remediation of hazardous

materials, as needed for project.

END OF STATEMENT OF WORK