EXHIBIT A - STATEMENT OF WORK.pdf

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Attached to
Security Asset Manager (SAM) Key Safe
Solicitation number
OP143616
Issued by
California

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Written by GovTribe AI ·

This Statement of Work outlines electronically controlled key safe requirements for the Los Angeles County Metropolitan Transportation Authority (Metro) to manage fleet vehicle access across its transportation facilities. Metro is soliciting competitive bids from qualified vendors to provide four sizes of key safes integrated with HID proximity card reader technology and cloud-based Global Facilities Management System (GFMS) software. The total quantity includes two 32-key panels, one 16-key panel, one 8-key panel, and sixteen 6-key panels distributed across multiple Metro locations including rail stations and maintenance divisions. Orders will be placed in four phases over a twelve-month period following purchase order award, with the first phase due within 30 days and subsequent phases ordered at 90-day intervals. The contract term is 60 months with potential extension through written contract modification.

Contractor pricing must include all tools, customization, delivery, and technical support for initial onsite setup, one year of cloud service and parts/labor warranty, and 24/7 user technical support. The contractor shall propose repair costs at no additional charge to Metro after the warranty period expires. Products must meet specifications for KEY SYSTEMS INC. or an approved equal system, with alternative product specifications requiring submission within 10 days of the invitation for bids and Metro approval within 30 days. Metro will assume responsibility for installation, power provision, data connections, and software deployment on its computing devices, while the contractor bills only for delivered units.

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EXHIBIT “A”

STATEMENT OF WORK

KEY SAFE

RAIL CUSTODIAL SERVICES rev 8.17.26

I. BACKGROUND

The Los Angeles County Metropolitan Transportation Authority (Metro) provides public transportation services to residents across Los Angeles County. Metro maintains its transportation facilities that include dozens of above and below grade light and heavy rail stations and other ancillary maintenance yards. To manage the fleet of maintenance vehicles that provide these support services, Metro requires a security asset manager (SAM) to control access to fleet vehicle keys (key safe).

The SAM should employ current “HID” technology Metro uses with its employee badges along with a cloud-based Global Facilities Management System (GFMS) for local programming of fleet vehicle keys.

Metro is accepting competitive bids from qualified and licensed vendors to provide 4 sizes of electronically controlled key safes. The current needs are detailed in Section VIi. Metro may require additional units, either larger or smaller.

The contract term is for 60 months. Metro may extend the contract term through a written contract modification.

II. CONTRACTOR RESPONSIBILITIES

1. Contractor cost shall include all tools/crimping, custom options, delivery and technical support needed to initially set each unit up onsite

2. Contractor shall provide tech support to install software on Metro desktop/mobile devices.

3. Contractor shall provide 24/7 user tech support

4. Contractor shall include one year of cloud “serverless” service

5. Contractor shall warrant for no less than one year, all parts and labor

6. After warranty period, contractor shall prepare proposal, at no additional cost to Metro, for repair cost (labor and parts)

III. SAM SPECIFICATIONS

1. PRODUCT: KEY SYSTEMS INC. OR APPROVED EQUAL*

2. SOFTWARE: “GFMS IN THE CLOUD” OR APPROVED EQUAL*

3. All units included in this scope of work shall include integrated proximity card readers for use with proximity “HID” cards (see section IV for specifications of HID reader/cards)

4. Integrated camera option

5. Clear Lexan Door

6. Tamper proof key rings

7. Battery Back up

8. Customizable reporting capabilities

9. Alerting and notification capabilities

10. Ability to manage multiple locations remotely.

KEY SAFE

*PROVIDE METRO SPECIFICATIONS OF ALTERNATE PRODUCT within 10 days IFB. Metro will need 30 days to review alternate product specifications to determine if they are in line with the need.

IV. HID PROX and CARD SPECIFICATIONS

1. Key Safe units shall be able to integrate with HID ProxPoint Plus readers

2. HID ProxPoint Plus readers shall accommodate current Metro employee badges:

i. HID FlexSmart Series- MIFARE/HID Prox Combo Card

V. DELIVERY

1. Products shall be delivered to Location 522 (2950 E. Vernon Av. Vernon 90013).

2. Vendor shall provide Metro with a lead time and delivery schedule within 72 hours of placing each order

3. Orders shall be placed in phases.

i. 1st phase will be ordered within 30 days of PO award which will include:

1. 2e. 32 key panel

2. 1e. 16 Key panel

ii. 2nd phase will be ordered after 90 days of receipt of 1st order

1. 1e. 8 key panel

2. 4e 6 key panel

iii. 3rd phase will be ordered after 90 days of receipt of 2nd order

1. 6e. 6 key panel

iv. 4th phase will be ordered after 90 days of receipt of 3rd order

1. 5e. 6 key panel

4. Contractor shall bill Metro, only for units delivered

VI. METRO RESPONSIBILITIES

1. Metro will provide installation of all units

2. Metro will provide any A/C power to units

3. Metro will provide any Data connection to unit

4. Metro will provide installation of software and any computing hardware on Metro desktops or mobile devices

VII. QUANTITY OF UNITS AND SIZES

Location 522 32- Key Panel 2950 E. Vernon Av.

Vernon Ca. 90013

Division 20 32 Key Panel 320 S. Santa Fe Av Los Angeles, Ca 90013

KEY SAFE

Location 68 16 Key Panel 11717 Wilmington Av.

Los Angeles, Ca. 90059

Division 16 8-Key Panel 5600 Arbor Vitae Los Angeles, Ca. 90045

LAX/MTC

6-Key Panel 9225 Aviation Bl Los Angeles, Ca. 90045

Division 24 6- Key Panel 1600 California Av Monrovia Ca. 91016

Union Station BD Line 6- Key Panel 801 Vignes St.

Los Angeles, Ca. 90013

Civic Center BD Line 6- Key Panel 101 S Hill ST.

Los Angeles, Ca. 90012

Pershing Square BD Line 6- Key Panel 500 S. Hill St.

Los Angeles, Ca. 90013

7th St Metro BD Line 6- Key Panel 696 W. 7th ST.

Los Angeles, Ca. 90017

Westlake BD Line 6- Key Panel 660 S. Alvarado Los Angeles, Ca. 90057

KEY SAFE

Vermont Wilshire BD Line 6- Key Panel 3191 Wilshire Bl Los Angeles, Ca. 90010

Wilshire Fairfax D line 6- Key Panel

Wilshire La Brea D Line 6- Key Panel

Wilshire La Cienega D Line 6- Key Panel

North Hollywood B Line 6- Key Panel 5350 Lankershim Bl North Hollywood, Ca. 91601

Universal B Line 6- Key Panel 3881 Lankershim Bl Los Angeles, Ca. 91601

Mariachi E Line 6- Key Panel 1831 E. 1st St.

Los Angeles, Ca. 90033

Soto E Line 6- Key Panel 2330 E. 1st St.

Los Angeles, Ca. 90033

END OF STATEMENT OF WORK

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