EXHIBIT A- Scope of Services.pdf

EXHIBIT A - Scope of Services

ITB No.: C007124 Project: 2027 Traffic Signals Replacement

SECTION 1. SCOPE OF SERVICES OVERVIEW

1.1 The scope of work for the 2027 Traffic Signals Replacement project includes but is not limited to; maintenance of traffic/lane closures, erosion and sedimentation control, traffic signal removal and replacement, drilled shafts, traffic control cabinet removal/replacement and activation, video detection system installation and tree removal.

SECTION 2. SCOPE OF SERVICES

The 2027 Traffic signals replacement project includes, but not limited to:

MAINTENANCE REQUIREMENTS AND RESPONSIBILITIES

2.1 Intersection of Victory Way & Pop Century Dr:

1. Complete removal and replacement of three (3) traffic signal assemblies including new traffic control cabinet.

2. Removal of existing drilled shafts down to 4 feet below grade.

3. Three (3) directional bore locations for signal, video, sign and pedestrian cabling.

4. Relocation of the existing fiber optic cable from the existing cabinet to the proposed signal cabinet.

5. Video detection system installation and activation of traffic control.

6. Relocation of the existing fiber optic cable from the existing cabinet to the proposed signal cabinet.

7. Installation and wiring of internally illuminated signs.

8. Removal of the existing two (2) trees.

2.2 Intersection of Buena Vista Dr. & Esplanade Ave. (Riviera Resort):

9. Complete removal and replacement of three (3) traffic signal assemblies including new traffic control cabinet.

10. Removal of existing drilled shafts down to 4 feet below grade.

11. Three (3) directional bore locations for signal, video, sign and pedestrian cabling.

12. Relocation of the existing fiber optic cable from the existing cabinet to the proposed signal cabinet.

13. Video detection system installation and activation of traffic control.

14. Relocation of the existing fiber optic cable from the existing cabinet to the proposed signal cabinet.

15. Installation and wiring of internally illuminated signs.

16. Removal of the existing two (2) trees.

2.3 Contractor shall obtain approval from the owner at least 72 hours prior to scheduling any work to be performed during hours other than the normal (7:00 am to 4:00 pm) work hours or on Saturdays, Sundays, or legal holidays.

All work hours are subject to change depending on the time of year.

SECTION 3. PROJECT SCHEDULE & LOCATION

3.1 Contractor must complete project within the below calendar days from Notice to Proceed. Contractor must schedule a showing of the final completed project prior to the maximum time allotted for the completion of work. Prior to any work being performed the contractor must coordinate with the district representative for access.

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MILESTONE DESCRIPTION START DATE COMPLETION DATE

Notice to Proceed January 4, 2027

Substantial Completion 270 Days from Notice-to-Proceed

Final Completion (Liquidated damages do not apply to final completion dates.)

October 31, 2027 300 Days from Notice-to-Proceed

NOTE: The above dates are estimated dates only and are subject to change.

3.2 All work must be completed between the hours of 7:00AM to 4:00PM Monday through Friday. District representative will approve the schedule set forth by the contractor upon award.

3.3 Location: Intersection of Victory Way & Pop Century Dr and Intersection of Buena Vista Dr. & Esplanade Ave.

(Riviera Resort)

SECTION 4. AWARD

4.1 The District reserves the right to accept or reject any or all bids.

4.2 The District is awarding one contract.

4.3 The District reserves the right to waive any irregularities and technicalities any may, at its sole discretion, request clarification or other information to evaluate any or all bids.

4.4 Any exceptions made to the District's standard contract language noted in the submitted bid/proposal may be cause for bid rejection at the sole discretion of the District.

4.5 The District will award the contract to the responsive and responsible bidder offering the lowest price.

4.6 BuyLocalNow, Veteran, or Opportunity Zone qualified bidders may receive a bid preference as noted in the Procurement Policy PRO-100. If a bidder is eligible for a preference, bidder must complete the Affidavit of Eligibility Form and include it with the bid submission by the bid due date for consideration. Affidavit of Eligibility Forms are available within the solicitation documents on PlanetBids. Forms must be uploaded into PlanetBids as a separate attachment from bid submission.

SECTION 5. QUALITY CONTROL AND WARRANTY

5.1 Contractor shall establish a quality control/quality assurance program specific to this contract scope and shall maintain and monitor the program throughout the life of the contract.

5.2 The District will have the right at any stage of the operation to reject any or all work and material that in the owner's opinion does not meet the requirements of the scope of services.

5.3 Contractor warrants all labor, materials, and equipment furnished under this solicitation are new, of the type and quality required for the project, and installed in a good and workmanlike manner in accordance with the solicitation documents. Contractor shall guarantee the work is free from any defects in workmanship for a period of not less than one (1) year from the date of project completion. Contractor shall guarantee the materials provided shall be free from any defects for the longer of one (1) year from the date of the project completion; or (b) the period of warranty provided by any supplier or manufacturer. If warranty period offered is greater than one (1) year, contractor is to submit the EXHIBIT F - Warranty Offered Form attached to this solicitation.

https://www.oversightdistrict.org/wp-content/uploads/2023/09/CFTOD-Procurement-Manual-08-23-2023.pdf

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SECTION 6. DAMAGE

6.1 Any damages caused by the contractor shall be repaired by the contractor within twenty-four (24) hours or shall be repaired by the owner and back-charged at the current rate per man hour plus material plus twenty percent (20%) on material only. Any materials required to correct damages caused by the contractor shall be the responsibility of the contractor.

6.2 Contractor shall report all damages to the District immediately.

6.3 Damages attributed from the contractor will be at no cost to the District.

SECTION 7. SAFETY

7.1 All contractors’ equipment shall be properly maintained with all safety equipment intact and operational.

7.2 Contractor shall acquire all necessary certifications and ensure all employees hold such certifications as applicable for their work on the project.

7.3 Contractor shall provide a project specific safety plan (“PSSP”) to the district’s project manager prior to start of any work to include the following:

• Contractor company name and contact information;

• Project number and name;

• Summary of work to be performed;

• Personnel names to be working onsite;

• Equipment to be utilized in performance of the work; and

• Job hazard analysis (“JHA”) listing hazards present and how to mitigate.

SECTION 8. LICENSING/PERMITS/CERTIFICATIONS/QUALIFICATIONS

8.1 Contractor shall be qualified as an FDEP Certified Erosion Control Inspector and have a minimum of one (1) on staff.

8.2 Contractor shall be qualified for the FDOT’s TTC Basic Flagger Certification ensuring any flagging operation is performed by worker that have this minimum qualification.

8.3 Contractor shall be qualified for FDOT Advanced Temporary Traffic Control and have a minimum of one (1) worker that is on full-time work hours.

8.4 Contractor shall be FDOT qualified (and shall provide a copy of their qualification letter with their bid) in the following work classes: traffic signal, computerized traffic control, intelligent transportation systems, electrical work and roadway signing.

8.5 Contractor has demonstrated a minimum of eight (8) years of roadway construction experience. The experience shall be for work/contracts issued by a local or state government agency.

8.6 Contractor shall identify a primary contact/project manager with a minimum of eight (8) years of relevant experience with whom the District will coordinate with.

8.7 Contractor shall provide 3 traffic signal replacement projects during the last three years for a local or state government agency. The projects shall be demonstrated among 3 similar projects provided but are NOT required to all be on a single similar project.

8.8 The following items shall be demonstrated on an Exhibit D – Project Reference Form. Document can be submitted with bid through Planetbid.

Removal and Replacement of a minimum of five (5) Traffic Signals including:

• Concrete Drilled Shaft Installations

• Activation of Traffic Control Cabinets

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• Video Detection System Installation

Failure to provide this information may be cause for rejection of the bid.

8.9 Due to the nature of this work, qualifications are critical to ensure public safety, guarantee uniform traffic operations, adhere to FDOT standards and cannot be waived.

8.10 Subcontractor List Form: Contractors are required to disclose a complete list of sub-contractors using the Exhibit D - Subcontractor List with their bid submittal. The District will reject any bid submittal that does not include a subcontractor list, or if the list is found incomplete. If the contractor will not utilize any subcontractors, they must write “None” on the form. Contractors are not allowed to change or add sub-contractors without approval by the District.

A. Contractor shall not subcontract any part of work with any subcontractor not listed on the subcontractor list without prior written approval of the District. The District may revoke approval of any subcontractor when such subcontractor evidences an unwillingness or inability to perform the work in strict accordance with the contract provisions. Contractor shall cause appropriate provisions inserted in all approved subcontracts relative to the work to bind subcontractors to the terms of the contractor’s contract, insofar as applicable to the work of subcontractors, and provide language regarding the termination of any subcontracts the District may exercise over the contractor under provisions of this solicitation.

B. District’s approval of a subcontractor shall not relieve the contractor of any of their responsibilities, duties, and liabilities. The contractor shall be solely responsible to the District for the acts, defaults, or omissions of their subcontractor and of such subcontractor’s officers, agents, and employees each of whom shall for all purposes be deemed to be the agent or employee of the contractor.

C. It is the responsibility of the contractor to require all subcontractors to maintain adequate insurance coverage, equal to the minimums of the contractor.

8.11 In order to use the Central Florida Tourism Oversight District (the District) Building & Safety online permitting services to apply for permits, schedule inspections and obtain general permitting information, all users must be registered with the District in the main permitting system. All information must be verified and kept up to date throughout the year, including the main email address. Once established in our main permitting system, all approved users can then apply for a login registration with our online permitting system, Accela Citizen Access (ACA), at https://ca.rcid.org/citizenaccess. Additional information on how to register with ACA can be found in the ACA User’s Guide, available on the Building Department website page: https://www.oversightdistrict.org/doing-business/building-department/.

SECTION 9. SCHEDULE OF UNIT PRICES FOR APPROVED ADDITIONAL WORK

9.1 Should the District elect to have the contractor perform any work outside of the scope of services or approved additional work and material, the District may request a time and material quote. Contractor is to upload labor and equipment rate sheets on an EXHIBIT B – Schedule of Unit Prices . Document can be submitted with bid through Planetbid.

SECTION 10. DISTRICT GUIDELINES

The following applies to ALL contract work:

10.1 The contractor shall at all times keep the general area in which the Services are to be performed clean and free from accumulation of waste materials or rubbish (including, without limitation, hazardous waste), caused by performance of the services, and shall continuously throughout performance of the services remove and dispose of all such materials. The District may require the contractor to comply with such standards, means, and methods of cleanup, removal, disposal as the District may make known to the contractor and/or as required by any applicable laws. In the event the Contractor fails to keep clean of such rubbish and waste in the affected areas, and the District incurs the clean-up cost, the District will deduct the expenses incurred from any sums then or thereafter due the contractor.

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10.2 District will designate where contractor’s crew will take breaks, lunches, and use restroom facilities. Employee personal vehicles will be parked only in areas designated by the District. No smoking of any kind at any time on District property.

10.3 District reserves the right to refuse any contractor’s employee who does not meet or conform to the District’s policies. Contractor’s employees shall be required to always maintain a level of professional appearance while performing required tasks in or out of guest view. This includes as level of professional hygiene that includes all contractor-provided uniforms.

10.4 Contractor shall be responsible for initiating, maintaining and supervising safety precautions and programs in connection with the services and shall provide all protection to prevent injury to all persons involved in any way in the services.

10.5 Any and all complaints or calls for assistance from the District or its agents or representatives shall be responded to by the contractor within twenty-four (24) hours of the District’s issuance of such complaints or calls and all repairs or work which precipitated such complaint shall be diligently and professionally completed by the contractor.

10.6 Contractor shall cause all its employees to behave in a friendly, respectable, and courteous manner toward the District, guests, staff, and management. In the event the District believes that any of the contractor’s employees are acting other than herein required, or the District or its agents determine that any of such employees are not performing their duties in a competent manner, the District shall so advise the contractor and the contractor shall promptly arrange to correct the deficiencies or to replace such employee as reasonably approved by the District.

Contractor shall maintain continuous and regular communications with the District concerning safety and other factors that relate to the performance requirements hereunder and concerning any injury or damage to guests or contractor’s employees that may result or occur in connection with the services to be provided by the contractor hereunder.

10.7 Contractor shall make walk/ride-through reviews of the entire site related to visual observations and shall make repairs and adjustments necessary. The District may attend the walk/ride-through.

10.8 Contractor shall be required to provide response correspondence to any service requests sent via the District.

10.9 All services, whether performed by the contractor, its subcontractors, or anyone directly or indirectly employed by any of them, and all applicable equipment, machinery, materials, tools, and like items used in the services, shall be in compliance with, and conform to: (a) all applicable laws, ordinances, rules, regulations, and orders of any public, quasi-public, or other governmental authority; and (b) all codes, rules, regulations, and requirements, of the District and its insurance carriers relating thereto. In the event of conflicting requirements, the more stringent shall govern.

10.10 The District is located and operates in an area that caters to many visitors and guests from different parts of the country and world. Employees performing their jobs may frequently encounter these visitors as well as various clients of the District. The image that you project plays a role in the impression of the District and its staff and can affect the overall experience of our visitors to the Central Florida area.

Therefore, everyone must strive to make positive impressions by maintaining a neat and clean appearance that is appropriate for the workplace setting and for the work being performed. All vendor employees are expected to present a professional, businesslike image to clients, visitors, customers, and the public. Contractor must ensure all vehicles and uniforms used by their staff are identified with their company name and logo.