Exhibit A Scope of Services Corrected.pdf

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EXHIBIT “A”

SCOPE OF SERVICES

DISTRICT-WIDE MOWING, LANDSCAPE MAINTENANCE, AND DEBRIS REMOVAL

SERVICES

I. PURPOSE:

To provide mowing, debris removal and landscape maintenance on an as-needed basis for the Florida Department of Transportation (FDOT), District Seven.

II. COUNTIES COVERED (ATTACHMENT I:

Services under this contract apply to the following counties:

Hillsborough, Pinellas, Pasco, Citrus, and Hernando Counties.

All tasks, deliverables, and responsibilities apply equally across all counties unless otherwise noted.

III. VENDOR REQUIREMENTS:

The vendor shall document and confirm the following at the time of bid submittal:

A. The vendor shall provide a written summary confirming previous experience of at least two years for services requested under this contract

B. The vendor shall own all necessary equipment to include but not limited to;

• Utility Trailer

• Lawn mowers

• Trimmer

• Edger

• Pole Saw

IV. DEFINITIONS

A. Vegetation: Vegetation, for this contract, is defined as all grass, part grass and part succulent weed growth, or all succulent weed growth within the area to be mowed.

B. Lots: Lots or parcels, for this contract, are one or more lots or pieces of land that could be contiguous or non-contiguous lots.

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C. Debris: Debris, for this contract, are defined as material in which individual items weigh more than five pounds, or pieces of rubble and debris at a work site requiring machinery to lift and load. Examples include but are not limited to large appliances; furniture or mattresses; fencing and post; televisions;

tires; and hazardous waste such as paint or batteries.

D. Litter and Trash: Litter and trash, for this contract, is defined as material less than five pounds in weight that would normally be removed as part of lawn mowing. This includes but is not limited to paper goods and leaves.

E. Work Site: Work site, for this contract, is defined as a contiguous area of land including sidewalks and the curbs. The work sites will be corridors acquired for future roadway construction or areas for improvements to an existing facility and will vary from small residential lots to large acreage.

F. Contiguous lot sizes: When lots are adjacent or contiguous, we will combine their sizes. The total amount for the location will be based on the combined size of all those lots.

V. SERVICES TO BE PROVIDED BY VENDOR

The Vendor shall furnish all labor, equipment, material, supplies, tools, and transportation required to perform the services specified below as requested by the Department. This shall include giving all notices and complying with all applicable federal, state, and local laws, ordinances, codes and regulations.

A. MOWING AND EDGING:

1. For a worksite less than 3,000 square feet, mow vegetation to a height of three inches or less, using standard type mowing equipment and in a manner typical of a city residential lot mowing. This includes but is not limited to weed eating around all trees, shrubs, fences, buildings, removal of trash and litter.

2. For a worksite greater than 3,000 square feet, mow vegetation to a height of three inches or less for open fields, unless otherwise directed by the Department’s Contract Manager.

3. The Department will classify all mowing locations into four size-based tiers for bidding and payment, based on actual lot sizes within the counties covered under this advertisement. These tier boundaries are intended to reflect the overall size distribution of properties maintained across all participating counties. Lots may be added or removed as needed under District Seven parcel responsibilities.

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Tier Definitions (Based on County Lot Sizes)

Tier A Small Lots 0 – 10,000 square feet

Tier B Medium Lots 10,001 – 30,000 square feet

Tier C Large Lots 30,001 square feet up to 5 acres

Tier D Extra Large Lots 5.01 acres up to 10 acres

B. TRASH AND DEBRIS REMOVAL:

1. Clear, remove, and dispose of debris that is on the work site surface or partially buried.

2. Remove and properly dispose of all debris from the work site, including but not limited to large appliances; furniture or mattresses; fencing and posts; televisions; tires; and hazardous waste such as paint or batteries.

All removal, handling, and disposal activities-especially those involving tires and hazardous materials-shall comply with Department requirements and all applicable local, state, and federal regulations.

C. LANDSCAPE MAINTENANCE

The Vendor shall perform miscellaneous landscape maintenance services as requested by the Department’s Contract Manager. Services shall include, but are not limited to, the trimming and pruning of all identified trees, small trees, shrubs, and bushes. Required tasks include:

• Pruning to promote healthy plant growth.

• Removing dead, damaged, diseased, or hazardous branches.

• Reducing overgrowth that’s encroaching onto structures, sidewalks, roadways, or private property.

• Shaping vegetation to maintain a neat, uniform, and visually consistent appearance.

• Collecting, cleaning up, and removing all resulting debris from the site upon completion of work.

• Small trees, shrubs, and bushes.

VI. DELIVERABLES:

The Vendor shall be required to provide “before” and “after” digital photographs, time and date stamped in a format acceptable by the Department, as proof of completed work assigned. The Vendor shall also provide receipts for services under section B, and timesheets for section C.

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Invoices that do not include all supporting documentation in the requested format shall be returned to the Vendor for corrections. Invoices shall be processed for payments only after such documentation is submitted properly.

VII. RESPONSE TIME

The Vendor should provide written price proposals within 36 hours of an emailed request for services that are classified by the Department as requiring fast response. For routine services, the Vendor shall provide written price proposals within two working days of an emailed request.

VIII. SAFETY

The Vendor should utilize safety measures to ensure the protection of people and property. All mowing equipment must be equipped with safety devices to prevent flying debris.

IX. PERFORMANCE STANDARDS

Upon completion of services, the work site shall be left clean, safe, and free of all debris, including the items defined in this contract.

X. DEPARTMENT RESPONSIBLITIES

The Department will provide a Contract Manager for administering the terms of this contract who shall be Denise Escobosa-Soto, Contract Manager, MS 7-900, ROW/ Property Management Department., 11201 North McKinley Drive, Tampa, Florida 33612-6456, phone number (813) 975-6533.

The Department reserves the right to change the Contract Manager at any time.

XI. BEGINNING AND LENGTH OF SERVICES

The performance period of the contract shall begin upon execution and continue for three years.

XII. TERMINATION ACTION

Reference is made to Paragraph 5 of the Standard Written Agreement.