ADDENDUM #2 - TECHNICAL QUESTIONS AND ANSWERS.pdf

FLORIDA DEPARTMENT OF TRANSPORTATION

ADDENDUM NO.: 2 DATE: 10/23/2026

RE: ITB#: DOT-ITB-27-7007-LV

ITB TITLE: DISTRICT-WIDE MOWING, LANDSCAPE MAINTENANCE, AND

DEBRIS REMOVAL SERVICES.

OPENING DATE: October 26, 2026

Notice is hereby given of the following changes to the above-referenced ITB:

TECHNICAL QUESTIONS AND ANSWERS:

1. Question: Special Condition 8.1.1 reads "Been actively engaged in the type of business being requested for a minimum of two years." May a bidder meet this through the experience of the subcontractor who will perform the work documented on the Minimum Qualifications Statement?

Answer: Yes. A bidder meets this through the experience of whoever performs the work.

2. Question: Exhibit A, Section III, B reads "The vendor shall own all necessary equipment" (PDF page 14). May the equipment be owned by the bidder's subcontractor who performs the work?

Answer: Yes. The equipment can be owned by whoever performs the work.

3. Question: Qualifications and equipment: Can the subcontractor’s experience and equipment satisfy the two-year experience and equipment ownership requirements, or must scope of services (SOS) independently meet both? What subcontractor documentation should accompany our bid?

Answer: The bidder should have business management skills, preferably in landscaping management services. The subcontractor may satisfy the two-year experience and equipment ownership requirements for SOS. Subcontractor background and experience documentation should be provided with the bid.

4. Question: Location selection: If we select only Pinellas County on Attachment I, should we complete only the Pinellas pricing table in Exhibit C and leave the other location tables blank?

Answer: Only fill out the locations you are interested in bidding on. Leave the others blank.

5. Question: Mowing quantities and pricing: Are the listed quantities the estimated number of mowing services over the entire three-year term? Is the “Per Lot” rate charged each time a lot is serviced? Please also confirm how adjacent parcels are combined for determining the applicable tier.

Answer: The number of lots can change over the life of the contract. Lots may be added or removed depending on District needs. The “Per Lot” rate is charged each time a lot is serviced. A lot or parcel may consist of one, or multiple pieces combined or by itself. The tiers are defined by lot size. See Section V, A in the

SOS.

6. Question: Property conditions: Is there a parcel schedule showing each Pinellas lot’s acreage, assigned tier, access conditions, and anticipated mowing frequency? May prospective bidders inspect the properties before bidding?

Answer: A parcel schedule will be provided upon contract award. Refer to the aerial maps for lot and tier information. The bidder can assess site access conditions prior to bidding. Mowing is anticipated to occur once per month and/or on an as needed basis.

7. Question: Debris quantities and units: The Pinellas price sheet lists 6,150 “Per

Ton” and 150 “Each.” Is 6,150 tons the intended three-year estimate? What exactly does “Each” represent, and when would the per-ton rate versus each rate apply?

Can both apply for the same assignment?

Answer: These amounts represent estimated totals for the three-year term, but this number is an estimate only. Per Ton applies to removal or disposal of trash or debris weighing more than 5 pounds (e.g., furniture, mattresses, hazardous waste such as paint or batteries). Charges depend on how the disposal facility categorizes these items. Refer to Section IV, C and Section V, B of the SOS. Each applies to televisions, junk appliances, and tires. Refer to Section IV, C and Section V, B. The applicable unit depends on the type of debris; both may apply if the assignment includes mixed materials.

8. Question: Disposal costs and special materials: Must the debris rates include all loading, hauling, disposal fees, and special handling? How should bidders price tires, paint, batteries, hazardous materials, or partially buried debris? Are any of those costs reimbursed separately?

Answer: Yes, debris rates should include all costs. Tires, paint, and batteries should be charged per ton under trash and debris removal. Refer to Section V, B.

No separate reimbursement applies.

9. Question: Landscape maintenance: Does “Man-Hour” mean one hour per worker? Must that rate include equipment, travel, debris hauling, and disposal?

Are there limits on tree size, working height, or the extent of hazardous-branch work?

Answer: Man-hour is per person, and the rate should include all cost associated along with time sheets that are required for documentation at time of invoice. The rate applies to small trees, shrubs, and bushes—not large or mature trees.

10. Question: Work assignments and response times: What are the typical completion deadlines after a letter of authorization is issued? Do the 36-hour and two-working-day response periods refer only to providing a price proposal, rather than completing the work?

Answer: For mowing: typically, 30 days. For miscellaneous requests: typically, 15 days. Deadlines may vary depending on the type of service.

11. Question: Rates during the contract: Are the initial unit rates fixed for all three years, including disposal costs, or is there a provision for adjustments if disposal fees increase?

Answer: The rates remain fixed for the entire contract term; no adjustments will be made.

12. Question: Historical Debris Removal Quantities: Exhibit C-4 lists an estimated

6,150 tons of trash and debris removal over three years. Is this estimate based on actual historical quantities removed under a previous contract? If available, could you provide the actual tonnage removed annually in Pinellas County during the previous three years?

Answer: No, this is only an estimated amount. The Department doesn’t have that information. Our current contract is District Wide for all the 5 counties . We don’t have a specific amount of debris removal for Pinellas County.

13. Question: Typical Debris Removal Assignments: Could you provide an approximate range of quantities typically removed per assignment? For example, are most requests relatively small loads of a few tons, or does the Department regularly issue assignments requiring 20, 50, or more tons to be removed? Are large debris-removal assignments typically scheduled over multiple days?

Answer: Normally most debris removal assignments are for small loads to medium loads. In the event it’s a large amount of trash we asked you to send as a proposal separately. See Exhibit “B”, Method of Compensation , Section IV. Large numbers of debris and trash removal will have a separate task work order and usually we give the contractor 15 days to finish the task.

14. Question: Debris Loading and Equipment Requirements: For debris-removal assignments, is the contractor generally responsible for providing all equipment necessary to load and transport the debris, including skid steers, loaders, dump trailers, or roll-off containers? Does the Department require any minimum truck or trailer capacity, or is the contractor permitted to determine the appropriate equipment provided the work is completed within the required timeframe?

Answer: Yes, the contractor is responsible for providing all the equipment necessary to finish the task. We don’t require a truck or trailer capacity to do the job as long the contractor completes the job within the timeframe.

15. Question: Debris Disposal and Hazardous Materials: The scope references materials such as tires, paint, batteries, appliances, and partially buried debris.

Could you clarify which of these materials are included in the per-ton rate versus the per-item rate, particularly when several types are collected during the same assignment? Are there any specific disposal facilities or documentation requirements for materials that cannot be accepted at a standard landfill?

Answer: Commonly hazardous waste, paint, and batteries are measured by weight or per pounds. Televisions, tires, or junk appliances can be measured by each or both depending on landfills requirements. No, there is no documentation requirements for materials that cannot be accepted at a standard landfill?

16. Question: Historical Mowing and Landscaping Workload: Exhibit C-4 lists 180 Tier A services, 72 Tier B services, 36 Tier C services, three Tier D services, and 400 landscape maintenance man-hours over three years. Are these quantities based on historical usage, and is there any information available showing how frequently the properties were serviced under the previous contract?

Answer: No. The tier’s amount lots are showing the Department’s current lots for the 3-year term. This can change through the life of the contract. Lots may be added or removed depending on District needs. The properties normally get serviced monthly – one cut a month/or on an as-needed basis. No, these are estimated amounts only. Services were provided monthly under the current contract and some as needed.

17. Question: Previous Contract Pricing: Would the Department be able to provide the previous contract’s awarded unit prices for Pinellas County, or identify where that information can be accessed as a public record?

Answer: Our current 5-year contract was awarded District Wide for all the counties. Not specifically per county.

18. Question: Regarding the mowing quantities listed in Exhibit C-4 for Pinellas

County, I reviewed the four property maps in Attachment II. However, I would like to obtain a more detailed property inventory or mowing schedule identifying each property’s address, parcel number, actual maintenance area, applicable mowing tier, and anticipated service frequency. Could you also clarify whether the estimated quantities of 180 Tier A, 72 Tier B, 36 Tier C, and three Tier D represent individual mowing visits across the three-year contract rather than the number of distinct properties? If available, I would appreciate historical mowing records or work orders showing how frequently each property was serviced. This information would help our landscaping subcontractor accurately calculate labor, equipment, and maintenance costs before we submit our unit pricing.

Answer: A parcel schedule and inventory will be provided upon contract award.

Refer to the aerial maps for lot and tier information. Most of the parcels will require monthly services.

19. Question: My question is specifically about the area of Meridian and 21st street in

Dade City, Pasco County. I live near that area, and I know that on the East side the house has already been removed. On the west side there are currently homes.

Would we be responsible for mowing these homes or are they being demolished prior to start of this contract?

Answer: These homes will be demolished before the contract starts.

20. Question: Debris tonnage. Exhibit C lists an estimated quantity of 6,150 tons under Section B for every location. Please confirm this quantity and unit of measure, and whether it represents a three-year estimate per location or a district-wide total. If correct, please confirm this line is included in the total used to determine the lowest bid per location.

Answer: See question 7.

21. Question: Debris "Each" unit. Section B includes both a "Per Ton" line and an

"Each" line. Please define what one "Each" unit represents (for example, a single callout or mobilization, a work site, or an individual item). Please also confirm whether landfill tipping fees are to be included in the Per Ton rate.

Answer: See question 7.

22. Question: Award basis. Will award be based solely on the Total (A x B) for each location, or will the Renewal Unit Rate column be considered in the evaluation?

Answer: The renewal rate is not part of the total price. See Exhibit “C”, Bid Sheet.

23. Question: Missing forms. The E-Verify form, Vendor Certification Regarding

Scrutinized Companies Lists, and Foreign Country of Concern Attestation (PUR 1355, Form 6) are listed as attached forms but are not included in the ITB package.

Please post these forms. Will a revised Exhibit C be issued? The current bid sheet contains a leftover editing comment.

Answer: Forms are located on the Vendor Information Portal as word documents.

Exhibit “C”, Bid Sheet was updated.

24. Question: Unmapped lots. Attachment II does not include maps for Lots 12, 23, and 24. Are these lots part of this solicitation? If so, please provide their locations and tier classifications.

Answer: The lots are not chronologically in order. Some of them have been removed or combined. Please follow current lots on the map.

25. Question: Tier classification. Lot 11 (Palifox Cir, Hillsborough County East) appears on the Attachment II map to exceed the 10,000 square foot Tier A maximum. Are tier assignments fixed for the term of the contract? How will the tier be determined if a lot is reclassified or a new lot is added?

Answer: The tier classification per square footage and acres are fixed for the term of the contract. Lot 11 is in the less than 10,000 square foot Tier A category. If a new parcel needs to be added or removed the maps will be adjusted to reflect the new tier classification. DOT will inform you of the changes to the monthly scope and map.

26. Question: Mowing frequency. The estimated quantities equate to approximately

12 mowing cycles per lot per year. Please confirm each mapped lot is expected to be mowed monthly or describe the anticipated frequency.

Answer: Mowing is anticipated to occur once per month and/or on an as needed basis.

27. Question: Maintenance of traffic. Several lots are adjacent to interstate travel lanes (Lots 11, 14, 16, and 17 along I-4, and Pinellas Lots 1 through 4 along I- 275). Will maintenance of traffic (MOT) be required at any location? If so, please identify the applicable FDOT standard, any required certification, and the bid line under which MOT is compensated.

Answer: MOT is not required at any location.

28. Question: Tires and hazardous materials. Section B includes tires and hazardous waste such as paint and batteries. May the Vendor subcontract transport and disposal of these items to appropriately licensed or registered haulers? Are these items compensated at the same Per Ton rate as general debris?

Answer: Yes, they need to be disposed of with an appropriate license or registered hauler. When invoicing the contractor needs to provide receipts of these landfills.

See previous answers for the classification of per Ton or Each classified items and hazardous materials.

29. Question: Landscape maintenance man-hours. For Section C, is travel time to the work site billable, and is the Man-Hour rate expected to include equipment such as a chipper or lift?

Answer: The Man-Hour rate is all-inclusive.

30. Question: Prior contract. Is there a current or previous contract for these services?

If so, please provide the contract number and awarded vendor.

Answer: Contract number DOD13 – T&M Lawn-Fence Services Inc.

https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=550000&ContractId

=DOD13

Bidders must acknowledge receipt of this Addendum by completing and returning it to the Procurement Office, by no later than the time and date of the bid opening. Failure to do so may subject the bidder to disqualification.

Lori Vicari

Procurement Agent

Bidder

Address

Submitted by (Signature)

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=550000&ContractId=DOD13 https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=550000&ContractId=DOD13