Exhibit A - PWS - Porta Jon Services.pdf

Performance Work Statement

FOR

PORTABLE CHEMICAL TOILETS AND HANDWASH STATIONS

October 2022

1. This Performance Work Statement describes Red River Army Depot’s (RRAD) requirement for the supplying and servicing of Portable Chemical Toilets and Hand Wash Stations at various fixed and short-term locations. There is no minimum or maximum quantities.

2. DEFINITIONS:

2.1 Contract Line Item Number (CLIN)

2.2 Contract Administrator: The official Government representative delegated authority by the Contracting officer to administer a contract. This individual, normally working in an appropriate contracting field, advises on all contractual matters.

2.3 CONTRACTING OFFICER (KO): A person duly appointed with the authority to enter into and administer contracts on behalf of the Government.

2.4 CONTRACTING OFFICER’S REPRESENTATIVE (COR): An individual designated in writing by the contracting officer to act as an authorized representative of the contracting officer to perform specific duties within the scope and limitations as defined by the contracting officer.

2.5 CONTRACTOR: The Contractor, its subsidiaries and affiliates, joint ventures involving the contractor, or any entity with which the contractor may have merged or any individual or entity that assisted or advised the contractor in the preparation of a proposal under this solicitation.

2.6 GOVERNMENT: RRAD, hereinafter referred to as the Government, the contracting officer, or the COR as applicable.

2.7 MSDS: Material Safety Data Sheet Form containing health hazard information about chemical products.

2.8 Unit(s): Used when referring to both Portable Chemical Toilet(s) and Hand

Wash Station(s) collectively.

3. GENERAL:

3.1 Contractor shall, per annual delivery order, supply and service Portable

Chemical Toilets and Hand Wash Stations to fixed and short-term locations throughout the installation of RRAD in accordance with the requirements and schedules set forth in this PWS.

4. FIXED LOCATIONS:

4.1 Portable Chemical Toilets and Hand Wash Stations shall be delivered to predetermined locations on RRAD. Locations are provided within the PWS. Each Portable Chemical Toilet and Hand Wash Station shall be serviced in accordance with Section 7 - Performance Requirements.

4.2 Delivery of Fixed Location Portable Chemical Toilets and Hand Wash

Stations shall be complete within 5 business days after issuance of the contract.

4.3 A number of the fixed locations are located in areas accessible only by way of unimproved roads.

5. SHORT-TERM LOCATIONS:

5.1 Delivery of Short Term Portable Chemical Toilets, Portable Handicap Chemical Toilets, and Hand Wash Stations shall be complete within 72 hours of request by the COR. Each Portable Chemical Toilet, Portable Handicap Chemical Portable Toilet, and Hand Wash Station shall be delivered in fully functional state that meets requirements located in Section 6 - Unit Specifications.

5.2 In the case of an emergency, a request may be made by the COR.

Delivery shall be complete within 24 hours for each emergency.

5.3 It is estimated that three (3) events will take place during the calendar year. It is estimated that six (6) toilets and three (3) hand wash stations will be needed at each event. This number could vary depending on the size of the event.

6. UNIT SPECIFICATIONS:

6.1 All units shall be skid mounted and shall be either one-piece shell construction or high grade recycled plastic and shall be stabilized to prevent blowing over in RRAD’s commonly occurring strong winds.

6.2 All units shall be delivered clean and free of any physical defects and graffiti.

6.3 All units shall have identification numbers painted (decals are acceptable) on the front and back that are readable from 20 feet.

6.4 Units shall be equipped with the following:

6.4.1 Portable Chemical Toilet

• Toilet Paper

• Toilet Paper Holders

• Clean unbroken toilet seats

• Adequate screen vents

• Operational interior locking mechanisms

• Spring-loaded doors providing for automatic closure

• Checklist

6.4.2 Portable Handicap Chemical Toilet

• Same as Portable Chemical Toilet – 6.4.1

6.4.3 Hand Wash Station

• Paper Towels

• Anti- Bacterial Hand Soap

• Filled with Potable Water

• Checklist

7. PERFORMANCE REQUIREMENTS:

7.1 The Scheduled service for Fixed Location Units will be once each week.

The day of the week shall be negotiated with the COR but shall remain the same day of the week each week unless it falls on a holiday.

7.2 Servicing on units shall consist of the following:

7.2.1 Portable Chemical Toilets

• Pump out storage tank.

• Replace chemicals and water, maintaining a chemical to water ratio in accordance with manufacturer’s recommendations.

• Clean and disinfect all interior surfaces.

• Replenish toilet paper to provide for a one-week supply in each unit.

• Provide maintenance, repair, or replacement of units as needed.

• Fill out weekly check sheet after completion of each service.

7.2.2 Hand Wash Stations

• Pump out Fresh Water and Gray Water (GW) tanks completely.

• Refill Fresh Water tank with Potable Water Only.

• Disinfect exterior surfaces.

• Refill anti-bacterial hand soap.

• Refill paper towels.

• Fill in weekly check sheet after completion of each service.

7.3 Check sheets for Portable Toilets shall be placed on the inside of the door, between the middle and top of the door, and stored inside a clear protective sleeve. Check sheets for Hand Wash Stations shall be stored in the nearest Portable Chemical Toilet, below the toilet check sheet, and in the same state. Check sheets shall be numbered to identify which unit it belongs to. Check sheets shall be initialed, by the servicing personnel, for all applicable duties accomplished. An “N/A” shall be placed in any block that is not applicable. Exhibit C: Performance Check Sheet will be the only check sheet format used during the performance of this contract.

7.4 Relocation of existing toilets to an alternate location shall be accomplished within 72 hours of being requested by the COR.

7.5 Unscheduled servicing of units, IAW COR request, shall be completed within an 8 hour period of request.

7.6 Pumping Equipment shall meet the following requirements:

• Equipment shall be self-propelled or trailer mounted.

• Gasoline or diesel powered and shall be self – contained.

• Outfitted with an on-board pump, hoses and storage tank.

• Some travel may be required on hilly terrain and unimproved roads, and the proposed pumping equipment, whether trailer mounted or not, shall be capable of travel on this type of terrain.

• All equipment shall be watertight to prevent spillage of liquids during transit between collection points and the disposal site.

• Exterior of all equipment shall be clean and free of any residual materials or debris.

7.7 DISPOSAL of ALL contents collected from units shall be done at an approved site outside of RRAD.

7.8 Contractor shall provide for the safety and wellbeing of personnel employed in the administration of this contract. Contractor personnel shall be made aware, by the Contractor, of any hazards involved in the use of chemical products and/or toxic materials necessary to the execution of this contract, and instructed in their safe usage, handling, and disposal. The Government shall be held blameless for any action on the Contractor's part or that of Contractor's employees or subcontractors which may result in illness, injury or death.

7.9 Material Safety Data Sheets (MSDS) shall be maintained on file and present where any hazardous materials may be stored, transported, or used in the execution of contract requirements. Copies of each MSDS shall also be furnished to the COR 24 hours PRIOR to starting work on a delivery order.

7.10 Excess chemicals and/or toxic materials used in execution of Contract requirements are considered Hazardous Waste. They shall be removed from the installation and disposed of in accordance with all applicable local, state and federal regulations.

7.11 The contractor or representative shall immediately report any employee accidents, injuries or occupational illnesses, regardless of the severity, to RRAD Safety, Security Office, and the COR. Records shall be maintained of any accident resulting in traumatic injury or death, or resulting in damage to Government property, supplies and equipment.

7.12 A representative appointed by the Contractor should be present on RRAD during Contractor’s working hours or be available by phone. The Contractor's representative shall be available by phone during RRAD working hours. This representative shall be the point of contact with the Government and shall have the authority to act or make decisions for the Contractor on all matters pertaining to this contract. The name and phone number for this representative shall be provided to the KO and COR within three calendar days following the award of the contract. An alternate may be required if the Contractor has numerous employees.

8. REPORTING & INSPECTION/ACCEPTANCE:

8.1 Reporting will be accomplished through the use of Performance Check Sheets and Monthly Invoicing Report.

8.1.1 Exhibit C: Performance Check Sheets shall be completed in accordance with stated instructions located in Section 7.3.

Performance Check Sheets shall be submitted with Exhibit D:

Monthly Invoice Report.

8.1.2 Exhibit D: Monthly Invoice Report shall be completed and submitted to the COR for approval prior to invoice submission to Wide Area Work Flow (WAWF).

8.2 Inspection/Acceptance of monthly services, provided by the contractor, will be accomplished by the COR through random sampling of units to verify that each unit was serviced and to what level.

9. INVOICING:

9.1 Invoicing will be completed by submitting a single, monthly invoice to Defense Finance and Accounting System’s (DFAS) WAWF portal.

Contractor will be responsible for registering and creating an account through https://wawf.eb.mil/xhtml/unauth/help/helpvendors.xhtml. Invoice submissions shall take place only when the COR has given concurrence to the contractor to proceed.

https://wawf.eb.mil/xhtml/unauth/help/helpvendors.xhtml