Exhibit_A_Cocoa_Banana_River_Booster_Station_Chloramination_Improvements__Specifications_BidDocs.pdf

this project, contact:

For information regarding

PREPARED FOR

SPECIFICATIONS

VOLUME 1 OF 2

FOR THE CONSTRUCTION OF THE

CONTRACT DOCUMENTS

FLORIDA

CITY OF COCOA

Project No. EEXK9600

ORLANDO, FLORIDA 32801

SUITE 900

200 SOUTH ORANGE AVENUE

RICHARD ANGLEY, P.E.

CHLORAMINATION IMPROVEMENTS

BANANA RIVER BOOSTER STATION

MAY 2025

BID DOCUMENTS

CITY OF COCOA

COCOA, FL

BIDDING REQUIREMENTS

AND

CONTRACT DOCUMENTS

for the construction of the

BANANA RIVER BOOSTER STATION CHLORAMINATION IMPROVEMENTS

Contract No. ________

JACOBS

May 2025

© Jacobs 2025. All rights reserved.

Project No. EEXK9600 Copy No.

Banana River Booster Station Chloramination Improvements

PW\JA (CLOUD)\EEXK9600 TABLE OF CONTENTS

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TABLE OF CONTENTS

Pages

TECHNICAL SPECIFICATIONS

DIVISION 01—GENERAL REQUIREMENTS

01 11 00 Summary of Work.................................................................... 1- 1 01 29 00 Payment Procedures ................................................................. 1- 3 01 31 13 Project Coordination ................................................................ 1- 8 01 31 19 Project Meetings ...................................................................... 1- 2 01 32 00 Construction Progress Documentation .................................... 1- 6 01 33 00 Submittal Procedures ............................................................... 1- 9

Supplement 1, Transmittal of Contractor’s Submittal ............. 1- 1 01 42 13 Abbreviations and Acronyms .................................................. 1- 5 01 43 33 Manufacturers’ Field Services ................................................. 1- 4

Supplement 1, Manufacturer’s Certificate of Proper Installation................................................................................ 1- 1

01 50 00 Temporary Facilities and Controls........................................... 1- 7 01 61 00 Common Product Requirements .............................................. 1- 8

Supplement 1, Manufacturer’s Certificate of Compliance ...... 1- 1 01 77 00 Closeout Procedures................................................................. 1- 4 01 78 23 Operation and Maintenance Data............................................. 1- 7

Supplement 1, Maintenance Summary Form ........................... 1- 2 01 88 15 Anchorage and Bracing............................................................ 1- 4 01 91 14 Equipment Testing and Facility Startup .................................. 1- 6

Supplement 1, Unit Process Startup Form ............................... 1- 1 Supplement 2, Facility Performance Demonstration/ Certification Form .................................................................... 1- 1

DIVISION 02—EXISTING CONDITIONS

02 41 00 Demolition ............................................................................... 1- 8

DIVISION 03—CONCRETE

03 30 10 Structural Concrete .................................................................. 1- 18 Supplement 1, Concrete Mix Design, Class 4000F0S1W1C1 ............................................................. 1- 1

03 63 00 Concrete Doweling .................................................................. 1- 4

DIVISION 04—MASONRY (NOT USED)

Pages

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DIVISION 05—METALS

05 05 19 Post-Installed Anchors ............................................................. 1- 8 05 05 23 Welding .................................................................................... 1- 6 05 50 00 Metal Fabrications ................................................................... 1- 12 05 51 00 Metal Stairs .............................................................................. 1- 5 05 52 16 Aluminum Railings .................................................................. 1- 8

DIVISION 06 THROUGH DIVISION 08 (NOT USED)

DIVISION 09—FINISHES

09 90 00 Painting and Coating ................................................................ 1- 22 Supplement 1, Paint System Data Sheet (PSDS) ..................... 1- 1 Supplement 2, Paint Product Data Sheet (PPDS) .................... 1- 1

DIVISION 10 THROUGH DIVISION 21 (NOT USED)

DIVISION 22—PLUMBING

22 10 01 Plumbing Piping and Accessories ............................................ 1- 12 22 40 00 Plumbing Fixtures .................................................................... 1- 5

DIVISION 23—HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

23 09 00 Instrumentation and Control Devices for HVAC .................... 1- 11 23 09 13 HVAC Controls, Field Components, and Instruments ............ 1- 3 23 34 00 HVAC Fans .............................................................................. 1- 10

DIVISION 24 THROUGH DIVISION 25 (NOT USED)

DIVISION 26—ELECTRICAL

26 05 02 Basic Electrical Requirements ................................................. 1- 7 26 05 04 Basic Electrical Materials and Methods .................................. 1- 6 26 05 05 Conductors ............................................................................... 1- 12 26 05 26 Grounding and Bonding for Electrical Systems ...................... 1- 7 26 05 33 Raceway and Boxes ................................................................. 1- 24 26 20 00 Low-Voltage AC Induction Motors ......................................... 1- 10 26 22 00 Low-Voltage Transformers ...................................................... 1- 3 26 27 26 Wiring Devices ........................................................................ 1- 8 26 32 13.13 Diesel Engine Generator Set .................................................... 1- 16 26 41 00 Facility Lightning Protection ................................................... 1- 6 26 43 00 Surge Protective Devices ......................................................... 1- 5 26 50 00 Lighting .................................................................................... 1- 11

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DIVISION 27 THROUGH DIVISION 30 (NOT USED)

DIVISION 31—EARTHWORK

31 10 00 Site Clearing............................................................................. 1- 2 31 23 13 Subgrade Preparation ............................................................... 1- 3 31 23 16 Excavation................................................................................ 1- 3 31 23 19.01 Dewatering ............................................................................... 1- 3 31 23 23 Fill and Backfill ....................................................................... 1- 6 31 23 23.15 Trench Backfill ........................................................................ 1- 7

DIVISION 32—EXTERIOR IMPROVEMENTS

32 11 23 Aggregate Base Courses .......................................................... 1- 3 32 12 16 Asphalt Paving ......................................................................... 1- 7 32 31 13 Chain Link Fences and Gates .................................................. 1- 9 32 92 00 Turf and Grasses ...................................................................... 1- 3

DIVISION 33—UTILITIES

33 13 00 Disinfection of Water Utility Distribution Facilities ............... 1- 4

DIVISION 34 THROUGH DIVISION 39 (NOT USED)

DIVISION 40—PROCESS INTERCONNECTIONS

40 05 15 Piping Support Systems ........................................................... 1- 11 40 27 00 Process Piping—General ......................................................... 1- 18

Supplement 1, Piping Schedule Legend .................................. 1- 2 Supplement 2, Piping Schedule ............................................... 1- 2

40 27 00.01 Cement-Mortar-Lined Ductile Iron Pipe and Fittings ............. 1- 3 40 27 00.08 Stainless Steel Pipe and Fittings—General Service................. 1- 1 40 27 00.10 Polyvinyl Chloride (PVC) Pipe and Fittings ........................... 1- 2 40 27 00.15 Double Wall Containment Piping ............................................ 1- 1 40 27 01 Process Piping Specialties........................................................ 1- 11 40 27 02 Process Valves and Operators .................................................. 1- 11 40 80 01 Process Piping Leakage Testing .............................................. 1- 3 40 90 00 Instrumentation and Control for Process Systems ................... 1- 35

Supplement 1, Instrument List ................................................. 1- 1 Supplement 2, PLC Input/Output List ..................................... 1- 3 Supplement 3, PLC Input/Output List, Existing ...................... 1- 3

Supplement 4, PLC and Networks Components List .............. 1- 1 Supplement 5, Control Panel Schedule .................................... 1- 1 Supplement 6, Preparation for Testing and Functional Test Forms ............................................................................... 1- 3

40 91 00 Instrumentation and Control Components ............................... 1- 24

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DIVISION 41 THROUGH DIVISION 42 (NOT USED)

DIVISION 43—PROCESS GAS AND LIQUID HANDLING, PURIFICATION,

AND STORAGE EQUIPMENT

43 40 01 Polyethylene Storage Tank ...................................................... 1- 10 Supplement 1, Sodium Hypochlorite Bulk Storage Tank (T-2-0-1) ........................................................................ 1- 1 Supplement 2, Ammonium Sulfate Storage Tank (T-2-0-2) ......................................................................... 1- 1

DIVISION 44—POLLUTION AND WASTE CONTROL EQUIPMENT

44 44 13.01 Chemical Metering Pumps ....................................................... 1- 9 Supplement 1, Data Sheet: Pump and Motor ........................... 1- 4

DIVISION 45 THROUGH DIVISION 49 (NOT USED)

DRAWINGS (BOUND SEPARATELY)

END OF SECTION

TECHNICAL

SPECIFICATIONS

PW\JA (CLOUD)\EEXK9600 SUMMARY OF WORK

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SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.01 WORK COVERED BY CONTRACT DOCUMENTS

A. The completed Work will provide Owner with new sodium hypochlorite and ammonium sulfate chemical feed systems consisting of chemical storage tanks, chemical feed pump skids and piping; abovegrade piping for flow metering and chemical injection; access stairs and bridge with lighting for existing ground storage tanks; a new PLC; and new emergency generator. The existing sodium hypochlorite storage tank and chemical feed pump skid, recirculation pumps and piping, PLC, and generator will be demolished.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

PW\JA (CLOUD)\EEXK9600 PAYMENT PROCEDURES

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SECTION 01 29 00

PAYMENT PROCEDURES

PART 1 GENERAL

1.01 SUBMITTALS

A. Informational Submittals:

1. Schedule of Values: Submit on Contractor’s standard form.

2. Application for Payment.

3. Final Application for Payment.

1.02 SCHEDULE OF VALUES

A. Prepare a separate Schedule of Values for each schedule of the Work under the Agreement.

B. Upon request of Engineer, provide documentation to support the accuracy of the Schedule of Values.

C. Unit Price Work: Reflect unit price quantity and price breakdown from conformed Bid Form.

D. Lump Sum Work:

1. Reflect specified cash and contingency allowances and alternates, as applicable.

2. List bonds and insurance premiums, mobilization, demobilization, preliminary and detailed progress schedule preparation, equipment testing, facility startup, and contract closeout separately.

a. Mobilization includes, at minimum, items identified in

Section 01 50 00, Temporary Facilities and Controls.

b. Include item(s) for monthly progress schedule update.

3. Break down by Division 02 through 49 with appropriate subdivision of each Specification.

E. An unbalanced or front-end loaded schedule will not be acceptable.

F. Summation of the complete Schedule of Values representing all the Work shall equal the Contract Price.

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1.03 APPLICATION FOR PAYMENT

A. Transmittal Summary Form: Attach one Summary Form with each detailed Application for Payment for each schedule and include Request for Payment of Materials and Equipment on Hand as applicable. Execute certification by authorized officer of Contractor.

B. Use detailed Application for Payment Form suitable to Engineer.

C. Provide separate form for each schedule as applicable.

D. Include accepted Schedule of Values for each schedule or portion of lump sum Work and the unit price breakdown for the Work to be paid on a unit priced basis.

E. Include separate line item for each Change Order executed prior to date of submission. Provide further breakdown of such as requested by Engineer.

F. Preparation:

1. Round values to nearest dollar.

2. Submit Application for Payment, including a Transmittal Summary

Form and detailed Application for Payment Form(s) for each schedule as applicable, a listing of materials on hand for each schedule as applicable, and such supporting data as may be requested by Engineer.

1.04 PAYMENT

A. Payment for all Lump Sum Work shown or specified in Contract Documents is included in the Contract Price. Payment will be based on a percentage complete basis for each line item of the accepted Schedule of Values.

1.05 NONPAYMENT FOR REJECTED OR UNUSED PRODUCTS

A. Payment will not be made for following:

1. Loading, hauling, and disposing of rejected material.

2. Quantities of material wasted or disposed of in manner not called for under Contract Documents.

3. Rejected loads of material, including material rejected after it has been placed by reason of failure of Contractor to conform to provisions of Contract Documents.

4. Material not unloaded from transporting vehicle.

5. Defective Work not accepted by Owner.

6. Material remaining on hand after completion of Work.

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1.06 PARTIAL PAYMENT FOR STORED MATERIALS AND EQUIPMENT

A. Partial Payment: No partial payments will be made for materials and equipment delivered or stored unless Shop Drawings and preliminary operation and maintenance data is acceptable to Engineer.

B. Final Payment: Will be made only for products incorporated in Work;

remaining products, for which partial payments have been made, shall revert to Contractor unless otherwise agreed, and partial payments made for those items will be deducted from final payment.

PART 2 PRODUCTS (NOT USED)

PW\JA (CLOUD)\EEXK9600 PROJECT COORDINATION

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SECTION 01 31 13

PROJECT COORDINATION

PART 1 GENERAL

1.01 DEFINITIONS

A. Substantial Completion: The time at which the Work (or specified part thereof) has progressed to the point where, in the opinion of Engineer, the Work (or a specified part thereof) is sufficiently complete, in accordance with the Contract Documents, so that the Work (or a specified part thereof) can be utilized for the purposes for which it is intended. The terms “substantially complete” and “substantially completed” as applied to all or part of the Work refer to Substantial Completion thereof.

1. When Contractor considers the entire Work ready for its intended use Contractor shall notify Owner and Engineer in writing that the entire Work is substantially complete (except for items specifically listed by Contractor as incomplete) and request that Engineer issue a certificate of Substantial Completion.

2. Promptly after Contractor’s notification, Owner, Contractor, and Engineer shall make an inspection of the Work to determine the status of completion. If Engineer does not consider the Work substantially complete, Engineer will notify Contractor in writing giving the reasons therefor.

3. If Engineer considers the Work substantially complete, Engineer will deliver to Owner a tentative certificate of Substantial Completion which shall fix the date of Substantial Completion. There shall be attached to the certificate a tentative list of items to be completed or corrected before final payment. Owner shall have 7 calendar days after receipt of the tentative certificate during which to make written objection to Engineer as to any provisions of the certificate or attached list. If, after considering such objections, Engineer concludes that the Work is not substantially complete, Engineer will, within 14 calendar days after submission of the tentative certificate to Owner, notify Contractor in writing, stating the reasons therefor. If, after consideration of Owner’s objections, Engineer considers the Work substantially complete, Engineer will, within said 14 calendar days, execute and deliver to Owner and Contractor a definitive certificate of Substantial Completion (with a revised tentative list of items to be completed or corrected) reflecting such changes from the tentative certificate as Engineer believes justified after consideration of any objections from Owner.

PROJECT COORDINATION PW\JA (CLOUD)\EEXK9600

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4. At the time of delivery of the tentative certificate of Substantial Completion, Engineer will deliver to Owner and Contractor a written recommendation as to division of responsibilities pending final payment between Owner and Contractor with respect to security, operation, safety, and protection of the Work, maintenance, heat, utilities, insurance, and warranties and guarantees. Unless Owner and Contractor agree otherwise in writing and so inform Engineer in writing prior to Engineer’s issuing the definitive certificate of Substantial Completion, Engineer’s aforesaid recommendation will be binding on Owner and Contractor until final payment.

5. Owner shall have the right to exclude Contractor from the Site after the date of Substantial Completion subject to allowing Contractor reasonable access to remove its property and complete or correct items on the tentative list.

B. Working Hours: Contractor and subcontractor normal working hours shall be between 7 a.m. and 5 p.m. excluding Saturday, Sunday and holidays. Working outside of these timeframes require Owner’s written approval.

1.02 SUBMITTALS

A. Informational:

1. Photographs:

a. Digital Images: Submit one copy of DVD disc containing images within 5 days of being taken. Each image is to have a minimum file size of 1.4 Mb (1,400 Kb) so viewed resolution is high quality. The production of larger file sizes with higher resolution is encouraged.

2. Video Recordings: Submit one copy within 5 days of being taken.

B. Applications Software Development:

1. Engineer will perform programming of applications software for certain portions of Process Instrumentation and Control Subsystem (PICS).

Refer to Section 40 90 00, Instrumentation and Control for Process Systems, for detailed information pertaining to Engineer programming.

2. Engineer’s programming work to be performed includes loading of Engineer’s software and participating in Functional Test (Part 2) and Performance Testing. Engineer requires 5 consecutive working days to perform these services.

3. Coordinate and deliver to Engineer’s office hardware and standard software components, as specified for PICS.

4. Sequencing: Include sequencing constraints specified herein as part of Progress Schedule.

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5. Engineer will confirm delivery date with Contractor 10 days prior to scheduled delivery, and within 24 hours of expected delivery time.

6. Contractor shall be responsible for coordinating with Engineer regarding programming work.

1.03 UTILITY NOTIFICATION AND COORDINATION

A. Coordinate the Work with various utilities within Project limits. Notify applicable utilities prior to commencing Work, if damage occurs, or if conflicts or emergencies arise during the Work.

1.04 WORK SEQUENCING/CONSTRAINTS

A. Include the following work sequences and constraints in the Progress Schedule:

1. The Banana River Booster Station (BRBS) operates daily to supply water to a portion of the City of Cocoa distribution system. Each day, the operation of the BRBS cycles between filling the ground storage tanks from the distribution system; and pumping water stored in the ground storage tanks into the distribution system.

2. The entire BRBS may be taken offline continuously between January 1 through April 30 to perform the Work. Work not requiring the BRBS to be offline may be performed outside the January 1 through April 30 window. Notify City 30 days prior to needing the BRBS offline. City will isolate the BRBS from the distribution system by closing a 24-inch valve near the intersection of the BRBS access road and S.R. 520.

3. The existing sodium hypochlorite feed system including the tank, piping and chemical feed pump skid may be taken offline and demolished between December 1 through April 30 to perform the Work associated with the upgrade of the new sodium hypochlorite and ammonium sulfate chemical systems. This part of the Work shall be performed during the same time frame as the remainder of the Work described above. Notify City 30 days prior to taking existing sodium hypochlorite feed system offline. Contractor shall be responsible for safely removing and disposing of remaining sodium hypochlorite in existing system.

4. Prior to taking the BRBS offline, all equipment and materials required to perform the Work must be at the Site. All equipment and materials must be approved in accordance with Section 01 33 00, Submittal Procedures.

5. After the BRBS is taken offline, the Work must be substantially complete by April 30 of the same year including, but not limited to the following:

a. All startup, training, and functional and performance testing.

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b. Cleaning, disinfection, and submission of passing bacteriological test results to Engineer. Engineer will submit request for clearance along with bacteriological test results to FDEP for approval to place BRBS back into operation.

c. The BRBS must be functional and operational.

d. Generator Demolition Constraints:

1) Generator is Contractor’s to dispose of.

2) Existing bridge crane may be used to remove portions of the generator. Any damage to the bridge crane from the Contractor’s misuse shall be repaired at no cost to the Owner.

3) Existing louvers on the building are allowed to be removed to allow demolition of the generator. Reinstallation and correction of any damages shall be at no cost to the Owner.

6. After the BRBS is taken offline and the Work complete, the facility is required to be disinfected by the Contractor in accordance with Section 33 13 00, Disinfection of Water Utility Distribution Facilities.

City shall disinfect the interior of the two ground storage tanks.

Contractor shall be responsible for disinfecting all piping and equipment from the ground storage tanks to the 24-inch discharge valve near the intersection of the BRBS access road and S.R. 520. Refer to FDEP permit for additional requirements.

1.05 FACILITY OPERATIONS

A. Continuous operation of Owner’s facilities is of critical importance. Schedule and conduct activities to enable existing facilities to operate continuously, unless otherwise specified.

B. Perform Work continuously during critical connections and changeovers, and as required to prevent interruption of Owner’s operations.

C. When necessary, plan, design, and provide various temporary services, utilities, connections, temporary piping and heating, access, and similar items to maintain continuous operations of Owner’s facility.

D. Do not close lines, open or close valves, or take other action which would affect the operation of existing systems, except as specifically required by the Contract Documents and after authorization by Owner and Engineer. Such authorization will be considered within 48 hours after receipt of Contractor’s written request.

E. Process or Facility Shutdown:

1. Provide 14 days advance written request for approval of need to shut down a process or facility to Owner and Engineer.

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2. Power outages will be considered upon 48 hours written request to Owner and Engineer. Describe the reason, anticipated length of time, and areas affected by the outage. Provide temporary provisions for continuous power supply to critical facility components.

F. Do not proceed with Work affecting a facility’s operation without obtaining Owner’s and Engineer’s advance approval of the need for and duration of such Work.

G. Relocation of Existing Facilities:

1. During construction, it is expected that minor relocations of Work will be necessary.

2. Provide complete relocation of existing structures and Underground Facilities, including piping, utilities, equipment, structures, electrical conduit wiring, electrical duct bank, and other necessary items.

3. Use only new materials for relocated facility. Match materials of existing facility, unless otherwise shown or specified.

4. Perform relocations to minimize downtime of existing facilities.

5. Install new portions of existing facilities in their relocated position prior to removal of existing facilities, unless otherwise accepted by Engineer.

1.06 ADJACENT FACILITIES AND PROPERTIES

A. Examination:

1. After Effective Date of the Agreement and before Work at Site is started, Contractor, Engineer, and affected property owners and utility owners shall make a thorough examination of pre-existing conditions including existing buildings, structures, and other improvements in vicinity of Work, as applicable, which could be damaged by construction operations.

2. Periodic reexamination shall be jointly performed to include, but not limited to, cracks in structures, settlement, leakage, and similar conditions.

B. Documentation:

1. Record and submit documentation of observations made on examination inspections in accordance with Article Construction Photographs and Article Audio-Video Recordings.

2. Such documentation shall be used as indisputable evidence in ascertaining whether and to what extent damage occurred as a result of Contractor’s operations, and is for the protection of adjacent property owners, Contractor, and Owner.

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1.07 CONSTRUCTION PHOTOGRAPHS

A. General:

1. Photographically document all phases of the Project including preconstruction, construction progress, and post-construction.

2. Engineer shall have right to select subject matter and vantage point from which photographs are to be taken.

3. Digital Images: No post-session electronic editing of images is allowed.

Stored image shall be actual image as captured without cropping or other edits.

B. Preconstruction and Post-Construction:

1. After Effective Date of the Agreement and before Work at Site is started, and again upon issuance of Substantial Completion, take a minimum of 50 photographs of Site and property adjacent to perimeter of Site.

2. Particular emphasis shall be directed to structures both inside and outside the Site.

3. Format: Digital, minimum resolution of 2176 by 3264 pixels and 24-bit, millions of color.

C. Construction Progress Photos:

1. Photographically demonstrate progress of construction, showing every aspect of Site and adjacent properties as well as interior and exterior of new or impacted structures.

2. Weekly: Take a minimum 25 photographs using digital, minimum resolution of 2176 by 3264 pixels and 24-bit, millions of color.

D. Documentation:

1. Digital Images:

a. Electronic image shall have date taken embedded into image.

b. Label each disk with Project and Owner’s name, and month and year images were produced.

1.08 REFERENCE POINTS AND SURVEYS

A. Location and elevation of bench marks are shown on the Drawings.

B. Contractor’s Responsibilities:

1. Provide additional survey and layout required to layout the Work.

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2. Check and establish exact location of existing facilities prior to construction of new facilities and any connections thereto.

3. Maintain complete accurate log of survey work as it progresses as a Record Document.

4. On request of Engineer, submit documentation.

5. Provide competent employee(s), tools, stakes, and other equipment and materials as Engineer may require to:

a. Establish control points, lines, and easement boundaries.

b. Check layout, survey, and measurement work performed by others.

c. Measure quantities for payment purposes.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION

3.01 CUTTING, FITTING, AND PATCHING

A. Cut, fit, adjust, or patch Work and work of others, including excavation and backfill as required, to make Work complete.

B. Obtain prior written authorization of Engineer before commencing Work to cut or otherwise alter:

1. Structural or reinforcing steel, structural column or beam, elevated slab, trusses, or other structural member.

2. Weather-resistant or moisture-resistant elements.

3. Efficiency, maintenance, or safety of element.

4. Work of others.

C. Refinish surfaces to provide an even finish.

1. Refinish continuous surfaces to nearest intersection.

2. Refinish entire assemblies.

3. Finish restored surfaces to such planes, shapes, and textures that no transition between existing work and the Work is evident in finished surfaces.

D. Restore existing work, Underground Facilities, and surfaces that are to remain in completed Work including concrete-embedded piping, conduit, and other utilities as specified and as shown on the Drawings.

E. Make restorations with new materials and appropriate methods as specified for new Work of similar nature; if not specified, use recommended practice of manufacturer or appropriate trade association.

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F. Fit Work airtight to pipes, sleeves, ducts, conduit, and other penetrations through surfaces and fill voids.

G. Remove specimens of installed Work for testing when requested by Engineer.

PW\JA (CLOUD)\EEXK9600 PROJECT MEETINGS

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SECTION 01 31 19

PROJECT MEETINGS

PART 1 GENERAL

1.01 GENERAL

A. Engineer will schedule physical arrangements for meetings throughout progress of the Work, prepare meeting agenda with regular participant input and distribute with written notice of each meeting, preside at meetings, record minutes to include significant proceedings and decisions, and reproduce and distribute copies of minutes within 5 days after each meeting to participants and parties affected by meeting decisions.

1.02 PRECONSTRUCTION CONFERENCE

A. Contractor shall be prepared to discuss the following subjects, as a minimum:

1. Required schedules.

2. Status of Bonds and insurance.

3. Sequencing of critical path work items.

4. Progress payment procedures.

5. Project changes and clarification procedures.

6. Use of Site, access, office and storage areas, security and temporary facilities.

7. Major product delivery and priorities.

8. Contractor’s safety plan and representative.

B. Attendees will include:

1. Owner’s representatives.

2. Contractor’s office representative.

3. Contractor’s resident superintendent.

4. Contractor’s quality control representative.

5. Subcontractors’ representatives whom Contractor may desire or

Engineer may request to attend.

6. Engineer’s representatives.

7. Others as appropriate.

1.03 PRELIMINARY SCHEDULES REVIEW MEETING

A. As set forth in General Conditions and Section 01 32 00, Construction Progress Documentation.

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1.04 PROGRESS MEETINGS

A. Engineer will schedule regular progress meetings at Site, conducted monthly to review the Work progress, Progress Schedule, Schedule of Submittals, Application for Payment, contract modifications, and other matters needing discussion and resolution.

B. Attendees will include:

1. Owner’s representative(s), as appropriate.

2. Contractor, Subcontractors, and Suppliers, as appropriate.

3. Engineer’s representative(s).

4. Others as appropriate.

1.05 FACILITY STARTUP MEETINGS

A. Schedule and attend a minimum of two facility startup meetings. The first of such meetings shall be held prior to submitting Facility Startup Plan, as specified in Section 01 91 14, Equipment Testing and Facility Startup, and shall include preliminary discussions regarding such plan.

B. Agenda items shall include, but not be limited to, content of Facility Startup Plan, coordination needed between various parties in attendance, and potential problems associated with startup.

C. Attendee will include:

1. Contractor.

2. Contractor’s designated quality control representative.

3. Subcontractors and equipment manufacturer’s representatives whom

Contractor deems to be directly involved in facility startup.

4. Engineer’s representatives.

5. Owner’s operations personnel.

6. Others as required by Contract Documents or as deemed necessary by

Contractor.

1.06 OTHER MEETINGS

A. In accordance with Contract Documents and as may be required by Owner and Engineer.

PART 2 PRODUCTS (NOT USED)

PW\JA (CLOUD)\EEXK9600 CONSTRUCTION PROGRESS

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SECTION 01 32 00

CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 GENERAL

1.01 SUBMITTALS

A. Informational Submittals:

1. Preliminary Progress Schedule: Submit at least 7 days prior to preconstruction conference.

2. Detailed Progress Schedule:

a. Submit initial Detailed Progress Schedule within 60 days after

Effective Date of the Agreement.

b. Submit an Updated Progress Schedule at each update, in accordance with Article Detailed Progress Schedule.

3. Submit with Each Progress Schedule Submission:

a. Contractor’s certification that Progress Schedule submission is actual schedule being used for execution of the Work.

b. Progress Schedule: One legible copies.

c. Narrative Progress Report: Same number of copies as specified for Progress Schedule.

4. Prior to final payment, submit a final Updated Progress Schedule.

1.02 PRELIMINARY PROGRESS SCHEDULE

A. In addition to basic requirements outlined in General Conditions, show a detailed schedule, beginning with Notice to Proceed, for minimum duration of 90 days, and a summary of balance of Project through Final Completion.

B. Show activities including, but not limited to the following:

1. Notice to Proceed.

2. Permits.

3. Submittals, with review time. Contractor may use Schedule of

Submittals specified in Section 01 33 00, Submittal Procedures.

4. Early procurement activities for long lead equipment and materials.

5. Initial Site work.

6. Earthwork.

7. Specified Work sequences and construction constraints.

8. Contract Milestone and Completion Dates.

9. Owner-furnished products delivery dates or ranges of dates.

10. Major structural, mechanical, equipment, electrical, architectural, and instrumentation and control Work.

11. System startup summary.

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12. Project close-out summary.

13. Demobilization summary.

C. Update Preliminary Progress Schedule monthly as part of progress payment process. Failure to do so may result in the Owner withholding all or part of the monthly progress payment until the Preliminary Progress Schedule is updated in a manner acceptable to Engineer.

D. Format: In accordance with Article Progress Schedule—Bar Chart.

1.03 DETAILED PROGRESS SCHEDULE

A. In addition to requirements of General Conditions, submit Detailed Progress Schedule beginning with Notice to Proceed and continuing through Final Completion.

B. Show the duration and sequences of activities required for complete performance of the Work reflecting means and methods chosen by Contractor.

C. When accepted by Engineer, Detailed Progress Schedule will replace Preliminary Progress Schedule and become Baseline Schedule. Subsequent revisions will be considered as Updated Progress Schedules.

D. Format: In accordance with Article Progress Schedule—Bar Chart.

E. Update monthly to reflect actual progress and occurrences to date, including weather delays.

1.04 PROGRESS SCHEDULE—BAR CHART

A. General: Comprehensive bar chart schedule, generally as outlined in Associated General Contractors of America (AGC) 580, “Construction Project Planning and Scheduling Guidelines.” If a conflict occurs between the AGC publication and this Specification, this Specification shall govern.

B. Format:

1. Unless otherwise approved, white paper, 11-inch by 17-inch sheet size.

2. Title Block: Show name of Project and Owner, date submitted, revision or update number, and name of scheduler.

3. Identify horizontally, across the top of the schedule, the time frame by year, month, and day.

4. Identify each activity with a unique number and a brief description of the Work associated with that activity.

5. Legend: Describe standard and special symbols used.

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C. Contents: Identify, in chronological order, those activities reasonably required to complete the Work, including as applicable, but not limited to:

1. Obtaining permits, submittals for early product procurement, and long lead time items.

2. Mobilization and other preliminary activities.

3. Initial Site work.

4. Specified Work sequences, constraints, and Milestones, including

Substantial Completion date(s).

5. Subcontract Work.

6. Major equipment design, fabrication, factory testing, and delivery dates.

7. Delivery dates for Owner-furnished products, as specified in

Section 01 11 00, Summary of Work.

8. Sitework.

9. Concrete Work.

10. Structural steel Work.

11. Architectural features Work.

12. Conveying systems Work.

13. Equipment Work.

14. Mechanical Work.

15. Electrical Work.

16. Instrumentation and control Work.

17. Interfaces with Owner-furnished equipment.

18. Other important Work for each major facility.

19. Equipment and system startup and test activities.

20. Project closeout and cleanup.

21. Demobilization.

1.05 PROGRESS OF THE WORK

A. Updated Progress Schedule shall reflect:

1. Progress of Work to within 5 working days prior to submission.

2. Approved changes in Work scope and activities modified since submission.

3. Delays in Submittals or resubmittals, deliveries, or Work.

4. Adjusted or modified sequences of Work.

5. Other identifiable changes.

6. Revised projections of progress and completion.

7. Report of changed logic.

B. Produce detailed subschedules during Project, upon request of Owner or Engineer, to further define critical portions of the Work such as facility shutdowns.

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C. If an activity is not completed by its latest scheduled completion date and this failure is anticipated to extend Contract Times (or Milestones), submit, within 7 days of such failure, a written statement as to how nonperformance will be corrected to return Project to acceptable current Progress Schedule. Actions by Contractor to complete the Work within Contract Times (or Milestones) will not be justification for adjustment to Contract Price or Contract Times.

D. Owner may order Contractor to increase plant, equipment, labor force, or working hours if Contractor fails to:

1. Complete a Milestone activity by its completion date.

2. Satisfactorily execute Work as necessary to prevent delay to overall completion of Project, at no additional cost to Owner.

1.06 NARRATIVE PROGRESS REPORT

A. Format:

1. Organize same as Progress Schedule.

2. Identify, on a cover letter, reporting period, date submitted, and name of author of report.

B. Contents:

1. Number of days worked over the period, work force on hand, construction equipment on hand (including utility vehicles such as pickup trucks, maintenance vehicles, stake trucks).

2. General progress of Work, including a listing of activities started and completed over the reporting period, mobilization/demobilization of subcontractors, and major milestones achieved.

3. Contractor’s plan for management of Site (for example, lay down and staging areas, construction traffic), use of construction equipment, buildup of trade labor, and identification of potential Contract changes.

4. Identification of new activities and sequences as a result of executed Contract changes.

5. Documentation of weather conditions over the reporting period, and any resulting impacts to the Work.

6. Description of actual or potential delays, including related causes, and the steps taken or anticipated to mitigate their impact.

7. Changes to activity logic.

8. Changes to the critical path.

9. Identification of, and accompanying reason for, any activities added or deleted since the last report.

10. Steps taken to recover the schedule from Contractor-caused delays.

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1.07 SCHEDULE ACCEPTANCE

A. Engineer’s acceptance will demonstrate agreement that:

1. Proposed schedule is accepted with respect to:

a. Contract Times, including Final Completion and all intermediate

Milestones, are within the specified times.

b. Specified Work sequences and constraints are shown as specified.

c. Specified Owner-furnished Equipment or Material arrival dates, or range of dates, are included.

d. Access restrictions are accurately reflected.

e. Startup and testing times are as specified.

f. Submittal review times are as specified.

g. Startup testing duration is as specified and timing is acceptable.

2. In all other respects, Engineer’s acceptance of Contractor’s schedule indicates that, in Engineer’s judgment, schedule represents reasonable plan for constructing Project in accordance with the Contract Documents. Engineer’s review will not make any change in Contract requirements. Lack of comment on any aspect of schedule that is not in accordance with the Contract Documents will not thereby indicate acceptance of that change, unless Contractor has explicitly called the nonconformance to Engineer’s attention in submittal. Schedule remains Contractor’s responsibility and Contractor retains responsibility for performing all activities, for activity durations, and for activity sequences required to construct Project in accordance with the Contract Documents.

B. Unacceptable Preliminary Progress Schedule:

1. Make requested corrections; resubmit within 10 days.

2. Until acceptable to Engineer as Baseline Progress Schedule, continue review and revision process, including updating schedule on a monthly basis to reflect actual progress and occurrences to date.

C. Unacceptable Detailed Progress Schedule:

1. Make requested corrections; resubmit within 10 days.

2. Until acceptable to Engineer as Baseline Progress Schedule, continue review and revision process.

D. Narrative Report: All changes to activity duration and sequences, including addition or deletion of activities subsequent to Engineer’s acceptance of Baseline Progress Schedule, shall be delineated in Narrative Report current with proposed Updated Progress Schedule.

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1.08 ADJUSTMENT OF CONTRACT TIMES

A. Reference General Conditions.

B. Evaluation and reconciliation of Adjustments of Contract Times shall be based on the Updated Progress Schedule at the time of proposed adjustment or claimed delay.

C. Schedule Contingency:

1. Contingency, when used in the context of the Progress Schedule, is time between Contractor’s proposed Completion Time and Contract Completion Time.

2. Contingency included in Progress Schedule is a Project resource available to both Contractor and Owner to meet Contract Milestones and Contract Times. Use of Schedule contingency shall be shared to the proportionate benefit of both parties.

3. Use of schedule contingency suppression techniques such as preferential sequencing and extended activity times is prohibited.

4. Pursuant to Contingency sharing provisions of this specification, no time extensions will be granted, nor will delay damages be paid until a delay occurs which (i) consumes all available contingency time, and

(ii) extends Work beyond the Contract Completion date.

D. Claims Based on Contract Times:

1. Where Engineer has not yet rendered formal decision on Contractor’s Claim for adjustment of Contract Times, and parties are unable to agree as to amount of adjustment to be reflected in Progress Schedule, reflect an interim adjustment in the Progress Schedule as acceptable to Engineer.

2. It is understood and agreed that such interim acceptance will not be binding on either Contractor or Owner, and will be made only for the purpose of continuing to schedule Work until such time as formal decision has been rendered as to an adjustment, if any, of the Contract Times.

3. Revise Progress Schedule prepared thereafter in accordance with Engineer’s formal decision.

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SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.01 DEFINITIONS

A. Action Submittal: Written and graphic information submitted by Contractor that requires Engineer’s approval.

B. Deferred Submittal: Information submitted by Contractor for portions of design that are to be submitted to permitting agency for approval prior to installation of that portion of the Work, along with Engineer’s review documentation that submittal has been found to be in general conformance with Project’s design.

C. Informational Submittal: Information submitted by Contractor that requires Engineer’s review and determination that submitted information is in accordance with the Conditions of the Contract.

1.02 PROCEDURES

A. Direct submittals to Engineer at the following, unless specified otherwise.

1. E-mail or FTP Site.

B. Electronic Submittals: Submittals shall, unless specifically accepted, be made in electronic format.

1. Each submittal shall be an electronic file in Adobe Acrobat Portable Document Format (PDF). Use the latest version available at time of execution of the Agreement.

2. Electronic files that contain more than 10 pages in PDF format shall contain internal bookmarking from an index page to major sections of the document.

3. PDF files shall be set to open “Bookmarks and Page” view.

4. Add general information to each PDF file, including title, subject, author, and keywords.

5. PDF files shall be set up to print legibly at 8.5-inch by 11-inch, 11-inch by 17-inch, or 22-inch by 34-inch. No other paper sizes will be accepted.

6. Submit new electronic files for each resubmittal.

7. Include a copy of the Transmittal of Contractor’s Submittal form, located at end of section, with each electronic file.

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8. Engineer will reject submittal that is not electronically submitted, unless specifically accepted.

9. Provide Engineer with authorization to reproduce and distribute each file as many times as necessary for Project documentation.

10. Detailed procedures for handling electronic submittals will be discussed at the preconstruction conference.

C. Transmittal of Submittal:

1. Contractor shall:

a. Review each submittal and check for compliance with Contract

Documents.

b. Stamp each submittal with uniform approval stamp before submitting to Engineer.

1) Stamp to include Project name, submittal number, Specification number, Contractor’s reviewer name, date of Contractor’s approval, and statement certifying submittal has been reviewed, checked, and approved for compliance with Contract Documents.

2) Engineer will not review submittals that do not bear Contractor’s approval stamp and will return them without action.

2. Complete, sign, and transmit with each submittal package, one Transmittal of Contractor’s Submittal form attached at end of this section.

3. Identify each submittal with the following:

a. Numbering and Tracking System:

1) Sequentially number each submittal.

2) Resubmission of submittal shall have original number with sequential alphabetic suffix.

b. Specification section and paragraph to which submittal applies.

c. Project title and Engineer’s project number.

d. Date of transmittal.

e. Names of Contractor, Subcontractor or Supplier, and manufacturer as appropriate.

4. Identify and describe each deviation or variation from Contract

Documents.

D. Format:

1. Do not base Shop Drawings on reproductions of Contract Documents.

2. Package submittal information by individual Specification section. Do not combine different Specification sections together in submittal package, unless otherwise directed in Specification.

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3. Present in a clear and thorough manner and in sufficient detail to show kind, size, arrangement, and function of components, materials, and devices, and compliance with Contract Documents.

4. Index with labeled tab dividers in orderly manner.

E. Timeliness: Schedule and submit in accordance Schedule of Submittals and requirements of individual Specification sections.

F. Processing Time:

1. Time for review shall commence on Engineer’s receipt of submittal.

2. Engineer will act upon Contractor’s submittal and transmit response to

Contractor not later than 30 days after receipt, unless otherwise specified.

3. Resubmittals will be subject to same review time.

4. No adjustment of Contract Times or Price will be allowed as a result of delays in progress of Work caused by rejection and subsequent resubmittals.

G. Resubmittals: Clearly identify each correction or change made.

H. Incomplete Submittals:

1. Engineer will return entire submittal for Contractor’s revision if preliminary review deems it incomplete.

2. When any of the following are missing, submittal will be deemed incomplete:

a. Contractor’s review stamp; completed and signed.

b. Transmittal of Contractor’s Submittal; completed and signed.

c. Insufficient number of copies.

I. Submittals not required by Contract Documents:

1. Will not be reviewed and will be returned stamped “Not Subject to Review.”

2. Engineer will keep one copy and return submittal to Contractor.

1.03 ACTION SUBMITTALS

A. Prepare and submit Action Submittals required by individual Specification sections.

B. Shop Drawings:

1. Identify and Indicate:

a. Applicable Contract Drawing and Detail number, products, units and assemblies, and system or equipment identification or tag numbers.

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b. Equipment and Component Title: Identical to title shown on the Drawings.

c. Critical…