Exhibit 4.3 - Form of Invoice and Data Feed

124 KB Posted

Attached to
PennDOT Mainframe Services
Solicitation number
3525R03
Issued by
Pennsylvania

About this file

This document is Exhibit 4.3, a Form of Invoice and Data Feed for PennDOT's Mainframe Services RFP 3525R03, issued by the Pennsylvania Department of Transportation. The exhibit establishes the standardized invoice format that the service provider must utilize for billing purposes. The invoice structure accommodates multiple service categories including mainframe services (CPU hours, specialty engine resources, allocated application DASD, and VTS tape storage), mainframe software (Broadcom, DCR, Levi Ray and Shoup, Precisely, SAS, Silver Bay, and Tone products), transition deliverables, Request for Solution (RFS) deliverables, rate card services, pass-through expenses, and server services (RedHat Enterprise and Windows Server operating systems, server support, disk storage, backup and recovery, and virtualized cores and memory).

The invoicing methodology employs resource unit charges with variable rates applied to billable units, supplemented by Professional Services Agreement (PPA) amounts for certain service categories. The invoice format includes detailed worksheets for year-to-date reporting organized by month, supplier invoice details for CPU hour usage (capturing LPAR usage, occurrences, usage type, and application information), and supplier invoice details for storage resources (documenting quantity, unit of measure, invoice date, and high-level qualifiers). PennDOT explicitly reserves the right to modify the invoice form during the steady-state operations phase based on departmental requests and evolving operational needs.

Text of this file

Title Page

Pennsylvania Department of Transportation (PennDOT)
Mainframe Services
Exhibit 4.3
Form of Invoice and Data Feed

RFP 3525R03

Service Provider Invoice

Service Provider Invoice
This worksheet requires no input and represents the expected form of the Service Provider invoice, which may change during steady-state per PennDOT request.
Service TypeService CategoryService OfferingPricing MethodologyUnit of MeasureBillable UnitsCPA QuantityTotal Billable UnitsVariable RateVariable ChargePPA AmountTotal ChargeCPA Qty TypePPA Amount TypeSystem of Record
MainframeMainframe ServicesCPU HourResource Unit ChargeCPU Hour
CPU Hour - Specialty EngineResource Unit ChargeCPU Hour
Allocated Application DASDResource Unit ChargeGB
Application Tapes in Storage - VTSResource Unit ChargeTB
Subtotal
Mainframe SoftwareBroadcomSoftware Service ChargeCustom Quote
DCRSoftware Service ChargeCustom Quote
Levi,Ray and ShoupSoftware Service ChargeCustom Quote
PreciselySoftware Service ChargeCustom Quote
SASSoftware Service ChargeCustom Quote
Silver BaySoftware Service ChargeCustom Quote
ToneSoftware Service ChargeCustom Quote
Subtotal
Mainframe TransitionTransition Deliverable ChargesDeliverable Charges
Subtotal
Mainframe RFSRFS Deliverable ChargesDeliverable Charges
Subtotal
Mainframe Rate Card[Rate Card Resource]Rate Card Services
Subtotal
Mainframe Pass-Through[Pass-Through Item]Pass-Through Expenses
Subtotal
Total Mainframe Charges
ServerServer ServicesRedHat Enterprise Operating SystemResource Unit ChargeInstance
Windows Server Operating SystemResource Unit ChargeInstance
Server Support ServicesResource Unit ChargeInstance
Disk StorageResource Unit ChargeGB
Backup and Recovery ServicesResource Unit ChargeGB Data Protected
HSC - Virtualized CoresResource Unit ChargevCPU Allocated
HSC - Virtualized MemoryResource Unit ChargeGB
Subtotal
Total Server Charges

Total Charges

Transition Charges

Transition Deliverable Charges
This worksheet requires no input and represents the expected form of the Service Provider invoice, which may change during steady-state per PennDOT request.
Deliverable NameCompletion DateAcceptance DateTotal Charge

Subtotal

RFS Deliverables

Request for Solution (RFS) Project Payment Based Deliverables
This worksheet requires no input and represents the expected form of the Service Provider invoice, which may change during steady-state per PennDOT request.
Deliverable NameCompletion DateAcceptance DateTotal Charge

Subtotal

YTD Report

Service Provider Invoice Year-to-Date Reporting
This worksheet requires no input and represents the expected form of the Service Provider invoice, which may change during steady-state per PennDOT request.
Service TypeCharge CategoryJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember
Mainframe ServicesVariable Charges
PPA Amount
Total Charges
Server ServicesVariable Charges
PPA Amount
Total Charges

SID-CPU Hour

Supplier Invoice Detail - CPU Hour
This worksheet requires no input and represents the expected detail that will accompany CPU Hour based RUs on the monthly invoice. The form has been simplified to show only key fields required and does not show other fields that may be derivative of fields shown. Additionally, details required may change during steady-state as a result of PennDOT requests and changing PennDOT needs.

Resource Unit Quantity UOM Invoice Date Input Account Name LPAR Usage Occurrences Usage Type Application

SID-Storage

Supplier Invoice Detail - Storage
This worksheet requires no input and represents the expected detail that will accompany Storage RUs on the monthly invoice. The form has been simplified to show only key fields required and does not show other fields that may be derivative of fields shown. Additionally, details required may change during steady-state as a result of PennDOT requests and changing PennDOT needs.
Resource UnitQuantityUOMInvoice DateHigh Level QualifierApplication

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Other files

File Type Posted
Exhibit 1.3 - Service Management Manual —
MST Attachment B - Insurance and Risk of Loss.pdf PDF
RFP Appendix 1 - Offeror Qualifications, Experience, and References.docx DOCX document
Offeror Response Formats and File Naming Instructions.docx DOCX document
Exhibit 2.0 - Service Model —
RFP Appendix 4 - RFP Tools Matrix.xlsx XLSX spreadsheet
MST Attachment E - Form of Work Order.pdf PDF
Exhibit 1.2 - Governance Model —
MST Attachment C - Commonwealth Software Products and Services.pdf PDF
Vendor Security Requirements.docx DOCX document
Exhibit 4.2 - Financial Responsibility Matrix —
Exhibit 3.1 - Service Level and Deliverable Matrix —
Diverse Business Good Faith Efforts Requirements.pptx PPTX presentation
RFP Appendix 6 - Software.xlsx XLSX spreadsheet
Exhibit 4.0 - Business Model —
Exhibit 2.2 - Mainframe Services Solution —
MST Attachment A - Non-Disclosure Agreement.pdf PDF
Exhibit 1.1 - Definitions —
Exhibit 3.3 - Reports —
BDISBO SDB VBE Goal Setting Information Session.pdf PDF
Q and A Board Instructions.pdf PDF
Exhibit 3.0 - Performance Model —
Policy Driven Adoption for Accessibility (PDAA) Assessment Template.docx DOCX document
RFP Appendix 5 - Personnel Projection Matrix.xlsx XLSX spreadsheet
Exhibit 1.0 - Operating Model —
MST Attachment D - Form of Parent Guaranty.pdf PDF
Exhibit 2.3 - Key Personnel —
MST Attachment F - Form of Final Contract.pdf PDF
Exhibit 2.1 - Mainframe Services SOW —
1371302-event.pdf PDF
RFP Appendix 3 - Data Room Access NDA.pdf PDF
Technical Submittal Template.docx DOCX document
RFP Appendix 2 - Objections and Additions.xlsx XLSX spreadsheet
Data Room Instructions.pdf PDF
Master Services Terms (MST).pdf PDF
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