Exhibit 4.3 - Form of Invoice and Data Feed
124 KB Posted
- Attached to
- PennDOT Mainframe Services
- Solicitation number
- 3525R03
- Issued by
- Pennsylvania
About this file
This document is Exhibit 4.3, a Form of Invoice and Data Feed for PennDOT's Mainframe Services RFP 3525R03, issued by the Pennsylvania Department of Transportation. The exhibit establishes the standardized invoice format that the service provider must utilize for billing purposes. The invoice structure accommodates multiple service categories including mainframe services (CPU hours, specialty engine resources, allocated application DASD, and VTS tape storage), mainframe software (Broadcom, DCR, Levi Ray and Shoup, Precisely, SAS, Silver Bay, and Tone products), transition deliverables, Request for Solution (RFS) deliverables, rate card services, pass-through expenses, and server services (RedHat Enterprise and Windows Server operating systems, server support, disk storage, backup and recovery, and virtualized cores and memory).
The invoicing methodology employs resource unit charges with variable rates applied to billable units, supplemented by Professional Services Agreement (PPA) amounts for certain service categories. The invoice format includes detailed worksheets for year-to-date reporting organized by month, supplier invoice details for CPU hour usage (capturing LPAR usage, occurrences, usage type, and application information), and supplier invoice details for storage resources (documenting quantity, unit of measure, invoice date, and high-level qualifiers). PennDOT explicitly reserves the right to modify the invoice form during the steady-state operations phase based on departmental requests and evolving operational needs.
Text of this file
Title Page
| Pennsylvania Department of Transportation (PennDOT) |
| Mainframe Services |
| Exhibit 4.3 |
| Form of Invoice and Data Feed |
RFP 3525R03
Service Provider Invoice
| Service Provider Invoice | ||||||||||||||
| This worksheet requires no input and represents the expected form of the Service Provider invoice, which may change during steady-state per PennDOT request. | ||||||||||||||
| Service Type | Service Category | Service Offering | Pricing Methodology | Unit of Measure | Billable Units | CPA Quantity | Total Billable Units | Variable Rate | Variable Charge | PPA Amount | Total Charge | CPA Qty Type | PPA Amount Type | System of Record |
| Mainframe | Mainframe Services | CPU Hour | Resource Unit Charge | CPU Hour | ||||||||||
| CPU Hour - Specialty Engine | Resource Unit Charge | CPU Hour | ||||||||||||
| Allocated Application DASD | Resource Unit Charge | GB | ||||||||||||
| Application Tapes in Storage - VTS | Resource Unit Charge | TB | ||||||||||||
| Subtotal | ||||||||||||||
| Mainframe Software | Broadcom | Software Service Charge | Custom Quote | |||||||||||
| DCR | Software Service Charge | Custom Quote | ||||||||||||
| Levi,Ray and Shoup | Software Service Charge | Custom Quote | ||||||||||||
| Precisely | Software Service Charge | Custom Quote | ||||||||||||
| SAS | Software Service Charge | Custom Quote | ||||||||||||
| Silver Bay | Software Service Charge | Custom Quote | ||||||||||||
| Tone | Software Service Charge | Custom Quote | ||||||||||||
| Subtotal | ||||||||||||||
| Mainframe Transition | Transition Deliverable Charges | Deliverable Charges | ||||||||||||
| Subtotal | ||||||||||||||
| Mainframe RFS | RFS Deliverable Charges | Deliverable Charges | ||||||||||||
| Subtotal | ||||||||||||||
| Mainframe Rate Card | [Rate Card Resource] | Rate Card Services | ||||||||||||
| Subtotal | ||||||||||||||
| Mainframe Pass-Through | [Pass-Through Item] | Pass-Through Expenses | ||||||||||||
| Subtotal | ||||||||||||||
| Total Mainframe Charges | ||||||||||||||
| Server | Server Services | RedHat Enterprise Operating System | Resource Unit Charge | Instance | ||||||||||
| Windows Server Operating System | Resource Unit Charge | Instance | ||||||||||||
| Server Support Services | Resource Unit Charge | Instance | ||||||||||||
| Disk Storage | Resource Unit Charge | GB | ||||||||||||
| Backup and Recovery Services | Resource Unit Charge | GB Data Protected | ||||||||||||
| HSC - Virtualized Cores | Resource Unit Charge | vCPU Allocated | ||||||||||||
| HSC - Virtualized Memory | Resource Unit Charge | GB | ||||||||||||
| Subtotal | ||||||||||||||
| Total Server Charges |
Total Charges
Transition Charges
| Transition Deliverable Charges | |||
| This worksheet requires no input and represents the expected form of the Service Provider invoice, which may change during steady-state per PennDOT request. | |||
| Deliverable Name | Completion Date | Acceptance Date | Total Charge |
Subtotal
RFS Deliverables
| Request for Solution (RFS) Project Payment Based Deliverables | |||
| This worksheet requires no input and represents the expected form of the Service Provider invoice, which may change during steady-state per PennDOT request. | |||
| Deliverable Name | Completion Date | Acceptance Date | Total Charge |
Subtotal
YTD Report
| Service Provider Invoice Year-to-Date Reporting | |||||||||||||
| This worksheet requires no input and represents the expected form of the Service Provider invoice, which may change during steady-state per PennDOT request. | |||||||||||||
| Service Type | Charge Category | January | February | March | April | May | June | July | August | September | October | November | December |
| Mainframe Services | Variable Charges | ||||||||||||
| PPA Amount | |||||||||||||
| Total Charges |
| Server Services | Variable Charges |
| PPA Amount | |
| Total Charges |
SID-CPU Hour
| Supplier Invoice Detail - CPU Hour |
| This worksheet requires no input and represents the expected detail that will accompany CPU Hour based RUs on the monthly invoice. The form has been simplified to show only key fields required and does not show other fields that may be derivative of fields shown. Additionally, details required may change during steady-state as a result of PennDOT requests and changing PennDOT needs. |
Resource Unit Quantity UOM Invoice Date Input Account Name LPAR Usage Occurrences Usage Type Application
SID-Storage
| Supplier Invoice Detail - Storage | |||||
| This worksheet requires no input and represents the expected detail that will accompany Storage RUs on the monthly invoice. The form has been simplified to show only key fields required and does not show other fields that may be derivative of fields shown. Additionally, details required may change during steady-state as a result of PennDOT requests and changing PennDOT needs. | |||||
| Resource Unit | Quantity | UOM | Invoice Date | High Level Qualifier | Application |
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