Exh B_Prospective Material Source Narrative.pdf

Tina Kotek, Governor

3/15/2024

Prospective Material Source Narrative Santiam (Little Nash) Cinder Pit ODOT Source # OR-22-011-2, DOGAMI # 22-0066 SE ¼, Sec. 15, T. 13 S., R. 7 E., W.M.

This memo, including attachments, should be distributed to all prospective bidders that inquire about the upcoming sanding aggregate production contract. This contract calls for the delivery of 250,000 cubic yards of sanding material to an ODOT stockpile site at MP 73.92 on Santiam Highway, US20. Santiam (Little Nash) Cinder Pit is being offered as a prospective material source for the sanding aggregate. Santiam (Little Nash) Cinder Pit is a USFS-owned, ODOT-controlled source of aggregate materials with approximately 42 acres previously disturbed by mining activities. ODOT has been obtaining sanding aggregate from this pit since at least the 1970s, most recently in 2021. The cinder material is pyroclastic (air deposited) in origin. Fragments tend to grade from finer on the north side of the site to coarser on the south side of the site. A silty sand soil covers the flanks of the cinder cone. The average depth of the soil is approximately 1 foot.

If the Contractor elects to use this prospective material source, all production for this contract will take place within the previously disturbed areas of the source, with no acreage available for expansion. All work in this site, and delivery of all sanding aggregate, needs to be completed by August 31, 2024.

This operating plan will allow for removal of the required aggregate products for this project and leave the site in a condition that will allow for systematic development in the future. It is important that access roads leading to other portions of the property be maintained. The pit floor must be left in a uniform and reasonable smooth and level condition. No seeding is required for this project.

Excavation and processing will be confined to the designated area in compliance with the USFS development plan. Excavation will begin on the north side of the pit and will work clockwise toward the south end of the pit. Material will be excavated in 20- foot lifts. Subsequent lifts will be excavated in the same manner. Excavation will daylight at

Department of Transportation Region 2 Tech Center

Geo/Hydro/Hazmat/Landscape Unit 455 Airport Road SE Building B

Salem, Oregon 97301-5395 Telephone (503) 986-2990

Fax (503) 986-2839

Oregon

Exhibit B the rim of the pit, rather than leave an elevated slope. All excavated slopes should be left at 1V:1.5H, or flatter. No blasting is anticipated for this project.

Operating specifications require the contractor to use and process all material 1 foot or less in size meeting quality requirements whether existing or loosened by the contractor in the excavation areas. During source cleanup the contractor is required to place all oversize greater than 1 foot in the oversize storage area as shown whether previously existing within the excavation areas or loosened by the contractor within the source.

Any oversize material greater than 2.5 feet in dimension will need to be reduced by the contractor at no additional cost to the Agency.

Reject fines should be stockpiled on top of the existing fines stockpile and extended up the slope. The existing slope should be cleared and grubbed and then benched as shown, or scarified if benching is not possible in the cinder material. Forest Road 820 should not be encroached upon. All final stockpile and fill angles should be left at 1V:2H, or flatter. A safety berm shall be maintained or constructed along all access roads and at the top of all excavation slopes.

All conditions of the USFS Contract for the Sale of Mineral Material Permit, USFS Special Use Permit, and the DOGAMI Operating Permit shall be followed, along with the contract plans and specifications.

To help comply with dust abatement the Contractor may use a source of water located at the ODOT Santiam Pass Maintenance Station located approximately 1 mile away from Santiam (Little Nash) Cinder Pit at 13000 Highway US20 in Sisters. It is located outside of the material source boundaries.

Contractors should make an on-site visit to this source to familiarize themselves with the existing conditions and appearance of the site in advance of preparing their bids. Based on the on-site visits and review of all available information, the Contractor will then be able to prepare a bid based on the existing site conditions, the conditions they expect to encounter at the time of the proposed operation, and on the most accurate information available for the source. If additional information about the material source is desired, please contact Sarah Hunt (503) 302-7231.

Attached:

Prospective Material Source Plans (Sheets: A01, GE01, GE02) Special Provisions (SP00235, SP00680) DOGAMI Operating Permit USFS Contract for the Sale of Mineral Material Permit USFS Special Use Permit

SEC. 15, T. 13S., R. 7E., W.M.

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(503) 232-1987).

The Oregon Utility Notification Center Is

The Center (Note: The Telephone Number For

You May Obtain Copies Of The Rules By Calling

Through OAR 952-001-0100.

Those Rules Are Set Forth In OAR 952-001-0001

By The Oregon Utility Notification Center.

Oregon Law Requires You To Follow Rules Adopted

ATTENTION:

PRIL 2024A

LINN COUNTY

SANTIAM HIGHWAY

SANTIAM (LITTLE NASH) CINDER PIT

SANDING AGGREGATE DELIVERY

ROSPECTIVE MATERIAL SOURCEP

PLANS FOR PROPOSED PROJECT

DEPARTMENT OF TRANSPORTATION

STATE OF OREGON

LET'S ALL

WORK TOGETHER

TO MAKE THIS

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INDEX OF SHEETS

SHEET NO. DESCRIPTION

Title SheetA01

GE01 Prospective Material Source

GE02 Prospective Material Source

M.P. 73.92

BORROW SOURCE

PROSPECTIVE MATERIAL

ST. HELENS

ASTORIA

TILLAMOOK

MCMINNVILLE

ALBANYNEWPORT

CORVALLIS

HOOD

RIVER

DALLES

THE

MADRAS

PRINEVILLE

BEND

COQUILLE

GRANTS

PASS

Ashland

BURNS

KLAMATH

FALLS

CONDON

MORO

PENDLETON

LA GRANDE

ENTERPRISE

VALE Ontario

PORTLAND

SALEM

MEDFORD

EUGENE

ROSEBURG

Athena

N. Powder

Unity Dayville

Sisters

Juntura

Frenchglen

Burns Jct.

McDermitt

Paisley

La Pine

Crescent

Biggs

Lexington

Hermiston Boardman

Ukiah

Arlington

Malin

Brookings

Coos Bay

Drain

Canyonvil le

Reedsport

Oakridge

Goshen Florence

Lincoln City

Waldport

Home Sweet

Detroit Antelope

Maupin

Forest Grove

Hebo

Cannon Beach

Seaside Rainier

Milton-Freewater

W

26 35 197

39519

3953197

Bonanza

Junction City

BAKER CITY

HEPPNER

Copperfield

Lake Silver

Junction CaveBEACH

GOLD

Orford Port

LAKEVIEW

CANYON

CITY

Day John

CITY

OREGON

HILLSBORO

DALLAS

Redmond

Val ley Jordan

ST. HELENS

ASTORIA

TILLAMOOK

MCMINNVILLE

ALBANYNEWPORT

CORVALLIS

HOOD

RIVER

DALLES

THE

MADRAS

PRINEVILLE

BEND

COQUILLE

GRANTS

PASS

Ashland

BURNS

KLAMATH

FALLS

CONDON

MORO

PENDLETON

LA GRANDE

ENTERPRISE

VALE Ontario

PORTLAND

SALEM

MEDFORD

EUGENE

ROSEBURG

Athena

N. Powder

Unity Dayville

Sisters

Juntura

Frenchglen

Burns Jct.

McDermitt

Paisley

La Pine

Crescent

Biggs

Lexington

Hermiston Boardman

Ukiah

Arlington

Malin

Brookings

Coos Bay

Drain

Canyonvil le

Reedsport

Oakridge

Goshen Florence

Lincoln City

Waldport

Home Sweet

Detroit Antelope

Maupin

Forest Grove

Hebo

Cannon Beach

Seaside Rainier

Milton-Freewater

W

26 35 197

39519

3953197

Bonanza

Junction City

BAKER CITY

HEPPNER

Copperfield

Lake Silver

Junction CaveBEACH

GOLD

Orford Port

LAKEVIEW

CANYON

CITY

Day John

CITY

OREGON

HILLSBORO

DALLAS

Redmond

Val ley Jordan

ST. HELENS

ASTORIA

TILLAMOOK

MCMINNVILLE

ALBANYNEWPORT

CORVALLIS

HOOD

RIVER

DALLES

THE

MADRAS

PRINEVILLE

BEND

COQUILLE

GRANTS

PASS

Ashland

BURNS

KLAMATH

FALLS

CONDON

MORO

PENDLETON

LA GRANDE

ENTERPRISE

VALE Ontario

PORTLAND

SALEM

MEDFORD

EUGENE

ROSEBURG

Athena

N. Powder

Unity Dayville

Sisters

Juntura

Frenchglen

Burns Jct.

McDermitt

Paisley

La Pine

Crescent

Biggs

Lexington

Hermiston Boardman

Ukiah

Arlington

Malin

Brookings

Coos Bay

Drain

Canyonvil le

Reedsport

Oakridge

Goshen Florence

Lincoln City

Waldport

Home Sweet

Detroit Antelope

Maupin

Forest Grove

Hebo

Cannon Beach

Seaside Rainier

Milton-Freewater

W

26 35 197

39519

3953197

Bonanza

Junction City

BAKER CITY

HEPPNER

Copperfield

Lake Silver

Junction CaveBEACH

GOLD

Orford Port

LAKEVIEW

CANYON

CITY

Day John

CITY

OREGON

HILLSBORO

DALLAS

Redmond

Val ley Jordan

Print name and title

Signature & date

________________________________Carol Cartwright Reg. 2 Tech Ctr. Mgr.

BY: ________________________________

PLANS PREPARED FOR MAINTENANCE

A01

ADMINISTRATION

FEDERAL HIGHWAY

DIVISION

OREGON

PROJECT NUMBER

NO.

SHEET

DISTRICT 3

OREGON TRANSPORTATION COMMISSION

DIRECTOR OF TRANSPORTATION

COMMISSIONER

COMMISSIONER

COMMISSIONER

VICE CHAIR

CHAIR

Kristopher W. Strickler

Jeff Baker

Alicia Chapman

Sharon Smith

Lee Beyer

Julie Brown authority.

and approved by the ODOT Chief Engineer or their delegated

Exceptions to these standards, if any, have been submitted

These plans were developed using ODOT design standards.

LINN COUNTY

SANTIAM HIGHWAY

SANTIAM (LITTLE NASH) CINDER PIT

SANDING AGGREGATE DELIVERY

santiam_littlenash_cinderpit_sheets.dgn :: TS Sheet 4/26/2024 2:37:44 PM hwye35z

0+00 5+00

3770 3770

3810 3810

3850 3850

3890 3890

3930 3930

3970 3970

4010 4010

4+003+002+001+00 6+00 7+00 8+00

N F

Existing fines stockpile

1V:

2H

Finished grade Lift 1

Existing ground10'-0"

0+00 6+00 10+00 15+00

3780 3780

3820 3820

3860 3860

3900 3900

3940 3940

3980 3980

4020 4020

17+00

Existing Ground Lift 1 Lift 2Finished grade

1V:1 .5H

5+004+003+002+00 7+00 8+00 9+00 11+00 12+00 13+00 14+00 16+001+00

C RTIIE FED

OREGON

G E N

EN

I

NG

ERI EOLO

G

IS

G

T

MICHAEL W. TARDIF

E2095

EXPIRES: 12-1-2024

santiam_littlenash_cinderpit_sheets.dgn :: Sections 4/9/2024 4:16:08 PM hwye35z

SECTION A-A

1"=200'Scale:

SECTION B-B

1"=200'Scale:

GE02

Stationing (ft)

Stationing (ft)

E le v a ti o n ft

E le v a ti o n ft

P ro je c t

B o u n d a ry

P ro je c t

B o u n d a ry

P ro je c t

B o u n d a ry

If benching not possible, scarify slope.

bond with existing ground.

prior to placing reject fines to provide positive

After clearing and grubbing, bench existing slope3.

construction.

Benching work is incidental to embankment2.

ground.

(V:H) to provide positive bond with existing

Construct benches on slopes steeper than 1:1.51.

Standard embankment general notes:

geotechnical engineer, (typ.)

determined by the engineering geologist or

Maximum finish slope inclinations to be5.

or geotechnical engineer, (typ.)

be determined by the engineering geologist

Final bench and keyway dimensions to4.

* Standard embankment notes to designers:

Original ground

Excavation

10' min.

in horizontal layers placed and compacted

New embankment

(10' min.)

* See note 4 (24" typ.)

(36"-48" max. typ.)

* See note 4

(36" min. typ.)

* See note 4

Excavation surface after benching

Cleared and grubbed surface

See note 5

Maxim um slope 1V:2H * ground

Original (24" min.)

of slope

Existing toe

OF TRANSPORTATION

OREGON DEPARTMENT

Checker:Drafter:

Designer:

SHEET NO.

Reviewer:

AVAILABLE UPON REQUEST

FINAL ELECTRONIC DOCUMENT

LINN COUNTY

SANTIAM HIGHWAY

SANTIAM (LITTLE NASH) CINDER PIT

SANDING AGGREGATE DELIVERY

F O

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MTRAPED

N

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ATROPS

N A

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Mike Tardif

N/A

Sarah Hunt

Dan Faas

PROSPECTIVE MATERIAL SOURCE

FS-2800-9 (v 10/2014) OMB No. 0596-0081 (Expiration 10/31/2017)

USDA Forest Service For Forest Service Use Only

CONTRACT FOR THE SALE OF

MINERAL MATERIALS Forest Service Unit Name 0618

(Ref. FSM 2850) Contract Number MM-WIL-2024-MCK-001 NOTE: This information is being collected to process your application and effect a binding contract agreement. This information will also be used to identify and communicate with applicants. Response to this request is required to obtain a benefit.

Public reporting burden for this collection of information is estimated to average 2 hours 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Department of Agriculture, Clearance Officer, OIRM, AG Box 7630, Washington, D.C. 20250; and to the Office of Management and Budget, Paperwork Reduction Project (OMB No. 0596-0081), Washington, D.C. 20503.

THIS AGREEMENT, made this , under authority of the Acts of July 31, 1947 (61 Stat. 681), as amended (30 U.S.C. 601 et seq.), March 4, 1917 (16 U.S.C. 520), and June 11, 1960 (74 Stat. 205), and the regulations set forth in 36 CFR 228, Subpart C, between the UNITED STATES OF AMERICA (hereinafter called the "Government"), acting through the Authorized Officer of the Forest Service (hereinafter called the "Authorized Officer"), and OREGON DEPARTMENT OF TRANSPORTATION (hereinafter called the "Purchaser.")

WITNESSETH, That the parties hereto mutually agree as follows:

Sec. 1. Contract area. The Government hereby sells to Purchaser and Purchaser hereby buys from Government, under the terms and conditions of this contract, all of the mineral materials described in Sec. 2 below, for severance, extraction, or removal, on the following described lands situated in the WILLAMETTE NATIONAL

FOREST ,

County of LINN, State of OREGON as shown on the operating plan marked "Exhibit B", attached hereto, WIL-13715SE01(LITTLE NASH) and made a part hereof, viz:SE1/4 Sec. 15, T. 13 S., R. 7 E., WILLAMETTE MERIDIAN ,containing acres, more or less.

Sec. 2. Amount and price of materials. The total purchase price will be determined by multiplying the total quantity of each kind of mineral material designated by the respective unit price as set forth below, or as changed through reappraisal hereunder.

KIND OF MATERIALS QUANTITY

(Units Specified)

PRICE PER UNIT TOTAL PRICE

CINDERS CINDER(WIL) 250000 CUBIC

YARDS

4.30 $ 1075000.00

Total $ 1075000.00 Grand Total: $.00

The following associated charges and adjustments are obligations under this contract.

Associated Charges

CHARGE TYPE QUANTITY

(Units Specified)

COST PER UOM TOTAL PRICE

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Adjustments

ADJUSTMENT TYPE AUTHORITY AMOUNT

FREE-USE 36 CFR 228.62 $ -1075000.00

Determination by the Authorized Officer of the quantity of materials taken is binding on Purchaser subject to appeal only as provided in Sec. 14. All materials in the contract area in excess of the estimated quantity listed above are reserved by Government.

Sec. 3. Payments, passage of title, and risk of loss. Title to materials sold hereunder passes to Purchaser immediately before excavation and upon proper payment for such materials. No part of the material sold hereunder may be severed, extracted, or removed by Purchaser until payment for such materials has been made in accordance with the following:

a. Unless materials sold under this contract are paid for in full in advance, payment for materials must be made in installments of not less than $ each. The first installment must be paid upon approval of this contract.

b. Each additional installment is due and payable as billed by the Authorized Officer in advance of removal of the remaining material. The first installment will be retained as additional security for the full and faithful performance of this contract by Purchaser, and will be applied in whole or in part to the payment of the last installment required hereunder to make the total payment equal the total price set forth in Sec. 2, above.

The total purchase price must equal the sum of the total quantities severed, extracted, or designated therefor, multiplied by their respective unit prices. The balance due where less than a full installment remains to be paid upon the total price will be the value of material remaining to be severed or extracted. Each installment will be held in suspense until the quantity of material covered thereby has been determined. The total purchase price must be paid at least 60 days before the expiration date of the contract.

Upon termination, if the total payments made under the contract exceed the total value of the actual materials removed, the excess will be returned to Purchaser, except as noted in 36 CFR 228.66.

c. Risk of loss shall be borne by the party holding title to the mineral material at the time of loss except that nothing herein shall be construed to relieve either party from liability for breach of contract or any wrongful or negligent act.

Sec. 4. Stipulation and reserved items. The rights of Purchaser are subject to the regulations in 36 CFR 228, Subpart C, which are made a part of this contract, and to the stipulation, if any, which are attached hereto and made a part hereof as Exhibit A.

Sec. 5. Bonds.

(a) Purchaser must file with the Authorized Officer and must maintain at all times the bond required under the regulations to be furnished as a condition to the award of this contract in the amounts established by the Authorized Officer and to furnish additional bonds or security as the Authorized Officer may require.

(b) If all terms of this contract are not faithfully and fully performed by Purchaser, the bond in the sum of $N/A filed at the time of the signing of this contract will be forfeited to the amount of damages determined by the Authorized Officer. If damages exceed the amount of the bond, Purchaser hereby acknowledges liability for such excess. Upon satisfactory performance of this contract, the bonds will be canceled, or if cash or United States securities were furnished in lieu of a security bond, such cash or securities will be returned to Purchaser.

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(c) Whenever any bond furnished under this contract is found unsatisfactory by the Authorized Officer, the Authorized Officer may require a new bond which is satisfactory.

Sec. 6. Expiration of contract and extensions of time. This contract will expire on 12/31/2025 unless an extension of time is granted in accordance with the provisions of 36 CFR 228.53(b). Written application for an extension of time may be made by Purchaser between 30 and 90 days before the expiration date of the contract.

Sec. 7. Duties of Purchaser. Purchaser must take fire precaution and conservation measures and must dispose of slash and other debris resulting from operations hereunder in accordance with written instructions from the Authorized Officer.

Sec. 8. Notice of operations. Purchaser must notify the Authorized Officer immediately of the commencement and termination of operations hereunder. A report of production will be furnished at least annually by Purchaser to the Authorized Officer.

Sec. 9. Responsibility for damages. Purchaser is liable in damages for the loss or destruction of all Government property for which Purchaser is directly or indirectly responsible under this contract, or resulting from Purchaser's failure to perform under this contract in accordance with the instruction of the Authorized Officer, as well as for costs incurred by Government resulting from Purchaser's breach of any of the terms hereof, or Purchaser's failure to engage in proper conservation practice. For damages resulting from willful action or gross negligence of Purchaser, Purchaser's contractors or subcontractors, or any of their employees, Purchaser is liable for triple the appraised value of damaged or destroyed materials as determined by the Authorized Officer. If the Authorized Officer determines that the damage or destruction did not result from Purchaser's willful action or gross negligence, lesser damages may be charged, buy not less than the actual appraised value of the materials. Purchaser must pay the Government for such damages within 30 days after a written demand therefor by the Authorized Officer.

Sec. 10. Violations, suspension, and cancellation.

(a) If Purchaser violates any provision of this contract, the Authorized Officer may, after giving written notice, suspend any further operations for the Purchaser under this contract, except such operations as may be necessary to remedy any violations. The Authorized Officer may grant Purchaser an additional 30 days, after service of written notice, to correct any violations. If Purchaser fails to remedy all violations, the Authorized Officer may, by written notice, cancel this contract and take appropriate action to recover all damages suffered by the Government by reason of such violations, including application toward payment of such damages of any advance payments and bonds.

(b) If Purchaser extracts or removes any mineral materials sold under this contract during any period of suspension, or if Purchaser extracts any of such material after expiration of the time for extraction or the cancellation of this contract, such extraction or removal is in trespass and renders Purchaser liable for triple damages.

Sec. 11. Time for removal of personal property. Purchaser has the right within N/Amonths after expiration of the time for extraction and removal of mineral materials, if not in default, to remove equipment, improvements, or other personal property from Government lands or rights-of-way. Any improvements such as road surfacing, culverts, and bridges which have become a permanent part of a Government road may not be removed. Any equipment, improvements, or other personal property remaining on Government lands and rights-of-way at the end of the period for removal as set forth herein becomes the property of the Government.

Sec. 12. Assignments. This contract or any portion of it may not be assigned without written approval of the Authorized Officer.

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Sec. 13. Tenure. Unless otherwise provided by this contract, Purchaser has the right to extract and remove the materials until the termination of the contract, notwithstanding any subsequent appropriation or disposition under the general land laws, including the mining and mineral leasing laws.

Sec. 14. Appeal. Unless specifically excluded by 36 CFR 251.80, Purchaser may appeal any decision by the Authorized Officer regarding this sale of mineral materials.

By: By: .

(Signature) (Signature)

Date: Date: .

If this contract is executed by a corporation, it must affix its corporate seal.

THE UNITED STATES OF

AMERICA

(Authorized Officer)

(Title)

PURCHASER

(Individual or Firm Name)

OREGON DEPARTMENT OF

TRANSPORTATION

(Address Line 1)

(Address Line 2)

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20 March 2024

Region 2 Tech Center