EVT0010817_-_Elk_Creek_Wetlands_-_RFQ.pdf

Office of Procurement and Contracts 900 SW Jackson St., Room 451 South Topeka, KS 66612

Phone: 785-296-2376 Fax: 785-296-7240 https://admin.ks.gov/offices/procurement-contracts

Adam Proffitt, Secretary Todd Herman, Director Laura Kelly, Governor

Request for Quote (RFQ)

Bid Event Number: EVT0010817

Requisition ID: 132130

Date Posted: April 29, 2026

Optional Prebid: May 12, 2026, 10:00AM

Closing Date: May 26, 2026, 2:00 PM

Procurement Officer: Ashley Evans Telephone: 1-785-296-8107 E-Mail Address: Ashley.N.Evans@KS.Gov Web Address: http://admin.ks.gov/offices/procurement-and-contracts/

Agency: Kansas Department of Wildlife and Parks

Item: Elk Creek Wetlands – Phase 2

Bid Guarantee: 5% bid guarantee required.

This Bid Event was recently posted to the Procurement and Contracts Internet website.

The document can be downloaded by going to the following website:

http://admin.ks.gov/offices/procurement-and-contracts/

It shall be the bidder's responsibility to monitor this website on a regular basis for any changes/amendments.

Questions/Addenda: Questions requesting clarification of the bid must be submitted in writing to the Procurement Officer indicated above:

Before the end of the day, on May 19, 2026

Answers to questions will be available in the form of an addendum on the Procurement and Contracts' website, http://admin.ks.gov/offices/procurement-contracts.

It shall be the responsibility of all participating bidders to acquire any and all addenda and additional information as it is made available from the web site cited above. Vendors/Bidders not initially invited to participate in this Bid Event must notify the Procurement Officer (Event Contact) of their intent to bid at least 24 hours prior to the event's closing date/time. Bidders are required to check the website periodically for any additional information or instructions.

mailto:Ashley.N.Evans@KS.Gov http://admin.ks.gov/offices/procurement-and-contracts/ http://admin.ks.gov/offices/procurement-and-contracts/ http://admin.ks.gov/offices/procurement-contracts

Event ID: EVT0010817

Vendor Bid Submission

The Kansas Department of Administration, Office of Procurement and Contracts is currently open to the public and accepting both emailed and hand delivered bids.

All emailed bids must be submitted to Procurement@ks.gov. All bids submitted must be received by the Office of Procurement and Contracts by the specific bid closing date and time of 2:00PM CST.

Please note that you will receive an email that your documents were received, if you do not receive an email there may be an issue, please call 785-296-0002 to confirm that your bid package was received electronically.

Vendor Response Checklist

The following checklist is provided to assist bidders in ensuring all requirements are met and all required submissions are included with the bid. Bidders are instructed to utilize this list for their own convenience to ensure compliance.

THE FOLLOWING INSTRUCTIONS AND FORMS MUST BE

COMPLETED AND SUBMITTED WITH YOUR BID RESPONSE

If you do not submit them with your bid it may result in the rejection of the proposal

Completed Bidder Registration submitted prior to bid submission.

Requirements forms for Bid Proposal

Completed and signed Signature Sheet / page 4 of this document.

Completed Immigration Reform and Control Certification / page 5 of this document.

Completed Sexual Harassment Form / page 6 of this document.

Completed Boycott of Israel / page 7 of this document

Completed Certification of Procurement / page 8 of this document

Completed Tax Clearance Certificate / instructions located page 9 of this document.

Signed Copy of any Amendment(s), if applicable/ Located on the Bid Solicitation Website

- https://www.admin.ks.gov/offices/procurement-and-contracts/bid-solicitations - Under EVT0010817

Completed and signed Event Details document / Located on the Bid Solicitation Website -https://www.admin.ks.gov/offices/procurement-and-contracts/bid-solicitations - Under EVT0010817

Any other documentation bidder wants to include.

Completed Cost Sheet / page 26 of this document.

NOTE: In order to properly and completely respond to this Proposal, bidders MUST carefully review ALL sections and respond as required.

mailto:Procurement@ks.gov https://www.admin.ks.gov/offices/procurement-and-contracts/bid-solicitations https://www.admin.ks.gov/offices/procurement-and-contracts/bid-solicitations

The Kansas Department of Administration, Office of Procurement and Contracts is currently open to the public and accepting both emailed and hand delivered bids.

All emailed bids must be submitted to Procurement@ks.gov . All bids submitted must be received by the Office of Procurement and Contracts by the specific bid closing date and time of 2:00PM CST.

Please note that you will receive an email that your documents were received, if you do not receive an email there may be an issue, please call 785-296-0002 to confirm that your bid package was received electronically.

All hand delivered bids must be received in our office prior to 2:00PM CST on the closing date at the address below to be considered.

Department of Administration Procurement and Contracts

Proposal # EVT0010817

Closing Date: May 26, 2026, at 2:00pm 900 SW Jackson, Suite 451 South Topeka, KS 66612-1286

Bids are not considered received until they are date and time stamped in the Office of Procurement and Contracts. The Office of Procurement and Contracts will not be responsible for late deliveries.

It is the responsibility of the bidder to ensure the bid date and time is met and the EVT number and company name is included in the subject line of the email. Bidders are encouraged to submit bids to the above email address no later than 1:45PM on the bid closing date. This allows time for staff to receive the bid and log it into our system prior to the bid closing at 2:00PM CST.

Invitation for Bids (IFB), Requests for Quotations (RFQ) and A-Bids (ARCH) submissions will be publicly read as needed via telecom on the specified Bid Event Closing date beginning at 2:30pm CST.

Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 785-414-8630,,780766580# United States, Topeka, KS Phone Conference ID: 357 404 169#

Tab sheet requests for Invitation for Bids (IFB), Requests for Quotes (RFQ) and A-Bids (ARCH) can be requested by emailing tabsheets@ks.gov. Please include the EVT or A-Bid number on your request. Tab sheets will be emailed within five (5) business days of the request.

NOTE: In order to respond to this Invitation for Bid, bidders must carefully review all sections and respond as required properly and completely.

For questions regarding confirmation that your bid has been received by the Office of Procurement and Contracts, please call 785-296-2376.

https://admin.ks.gov/offices/procurement-contracts mailto:Procurement@ks.gov https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGQ4OTg3NTYtODEwYS00OWJiLTllYTMtY2NlOTA5MjMxMDIx%40thread.v2/0?context=%7b%22Tid%22%3a%22dcae8101-c92d-480c-bc43-c6761ccccc5a%22%2c%22Oid%22%3a%221f80ed87-f92a-4df7-8e39-64ea24e21473%22%7d tel:+17854148630,,780766580 mailto:tabsheets@ks.gov https://admin.ks.gov/offices/procurement-contracts/

Signature Sheet

Item: Elk Creek Wetlands – Phase 2 Agency: Kansas Department of Wildlife and Parks Closing Date: May 26, 2026, 2:00 PM

By submission of a bid and the signatures affixed thereto, the bidder certifies all products and services proposed in the bid meet or exceed all requirements of this specification as set forth in the request and that all exceptions are clearly identified.

Legal Name of Person, Firm or Corporation

Mailing Address City & State Zip

Toll Free Telephone Local

Cell Phone Fax Number

Tax Number

CAUTION: If your tax number is the same as your Social Security Number (SSN), you must leave this line blank.

DO NOT enter your SSN on this signature sheet. If your SSN is required to process a contract award, including any tax clearance requirements, you will be contacted by an authorized representative of the Office of Procurement and Contracts at a later date.

E-Mail

Signature Date

Typed Name Title

In the event the contact for the bidding process is different from above, indicate contact information below.

Bidding Process Contact Name

Mailing Address City & State Zip

Toll Free Telephone Local

Cell Phone Fax Number

E-Mail

If awarded a contract and purchase orders are to be directed to an address other than above, indicate mailing address and telephone number below.

Award Contact Name

Mailing Address City & State Zip

Toll Free Telephone Local

Cell Phone Fax Number

E-Mail

Certification Regarding Immigration Reform & Control

All Contractors are expected to comply with the Immigration and Reform Control Act of 1986 (IRCA), as may be amended from time to time. This Act, with certain limitations, requires the verification of the employment status of all individuals who were hired on or after November 6, 1986, by the Contractor as well as any subcontractor or sub-subcontractor. The usual method of verification is through the Employment Verification (I-9) Form. With the submission of this bid, the Contractor hereby certifies without exception that Contractor has complied with all federal and state laws relating to immigration and reform. Any misrepresentation in this regard or any employment of persons not authorized to work in the United States constitutes a material breach and, at the State’s option, may subject the contract to termination and any applicable damages.

Contractor certifies that, should it be awarded a contract by the State, Contractor will comply with all applicable federal and state laws, standards, orders and regulations affecting a person’s participation and eligibility in any program or activity undertaken by the Contractor pursuant to this contract. Contractor further certifies that it will remain in compliance throughout the term of the contract.

At the State’s request, Contractor is expected to produce to the State any documentation or other such evidence to verify Contractor’s compliance with any provision, duty, certification, or the like under the contract.

Contractor agrees to include this Certification in contracts between itself and any subcontractors in connection with the services performed under this contract.

Signature, Title of Contractor: Date:

Policy Regarding Sexual Harassment

WHEREAS sexual harassment and retaliation for sexual harassment claims are unacceptable forms of discrimination that must not be tolerated in the workplace; and

WHEREAS state and federal employment discrimination laws prohibit sexual harassment and retaliation in the workplace; and

WHEREAS officers and employees of the State of Kansas are entitled to working conditions that are free from sexual harassment, discrimination, and retaliation; and

WHEREAS the Governor and all officers and employees of the State of Kansas should seek to foster a culture that does not tolerate sexual harassment, retaliation, and unlawful discrimination.

NOW THEREFORE, pursuant to the authority vested in me as Governor of the State of Kansas, I hereby order as follows:

1. All Executive Branch department and agency heads shall have available and shall regularly review and update at least every three years or more frequently as necessary, their sexual harassment, discrimination, and retaliation policies. Such policies shall include components for confidentiality and anonymous reporting, applicability to intern positions, and training policies.

2. All Executive Branch department and agency heads shall ensure that their employees, interns, and contractors have been notified of the state’s policy against sexual harassment, discrimination, or retaliation, and shall further ensure that such persons are aware of the procedures for submitting a complaint of sexual harassment, discrimination, or retaliation, including an anonymous complaint.

3. Executive Branch departments and agencies shall annually require training seminars regarding the policy against sexual harassment, discrimination, or retaliation. All employees shall complete their initial training session pursuant to this order by the end of the current fiscal year.

4. Within ninety (90) days of this order, all Executive Branch employees, interns, and contractors under the jurisdiction of the Office of the Governor shall be provided a written copy of the policy against sexual harassment, discrimination, and retaliation, and they shall execute a document agreeing and acknowledging that they are aware of and will comply with the policy against sexual harassment, discrimination, and retaliation.

5. Matters involving any elected official, department or agency head, or any appointee of the Governor may be investigated by independent legal counsel.

6. The Office of the Governor will require annual mandatory training seminars for all staff, employees, and interns in the office regarding the policy against sexual harassment, discrimination, and retaliation, and shall maintain a record of attendance.

7. Allegations of sexual harassment, discrimination, or retaliation within the Office of the Governor will be investigated promptly, and violations of law or policy shall constitute grounds for disciplinary action, including dismissal.

8. This Order is intended to supplement existing laws and regulations concerning sexual harassment and discrimination and shall not be interpreted to in any way diminish such laws and regulations. The Order provides conduct requirements for covered persons and is not intended to create any new right or benefit enforceable against the State of Kansas.

9. Persons seeking to report violations of this Order, or guidance regarding the application or interpretation of this Order, may contact the Office of the Governor regarding such matters.

Agreement to Comply with the Policy Against Sexual Harassment, Discrimination, and Retaliation.

I hereby acknowledge that I have received a copy of the State of Kansas Policy Against Sexual Harassment, Discrimination, and Retaliation established by Executive Order 18-04 and agree to comply with the provisions of this policy.

Signature and Date: Printed Name:

Certification of Company Not Currently Engaged in a Boycott of Goods or Services from Israel

In accordance with HB 2482, 2018 Legislative Session, the State of Kansas shall not enter into a contract with a Company to acquire or dispose of goods or services with an aggregate price of more than $100,000, unless such Company submits a written certification that such Company is not currently engaged in a boycott of goods or services from Israel that constitutes an integral part of business conducted or sought to be conducted with the State.

As a Contractor entering into a contract with the State of Kansas, it is hereby certified that the Company listed below is not currently engaged in a boycott of Israel as set forth in HB 2482, 2018 Legislature.

Signature, Title of Contractor Date

Printed

Name of Company

Certification of Company Not Currently Engaged in

The Procurement or Obtainment of Certain Equipment, Services, or Systems

WHEREAS, pursuant to Public Law 115-232, Section 889 of the John S. McCain National Defense Authorization Act of 2019, “covered telecommunications equipment or services” is defined as:

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities).

(2) Video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, and Dahua Technology Company (or any subsidiary or affiliate of such entities).

(3) Telecommunications or video surveillance services provided by such entities or using such equipment.

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

WHEREAS, a “covered foreign country” means any of the following: (1) The People’s Republic of China,

(2) The Russian Federation, or (3) any country that is a state sponsor of terrorism1.

WHEREAS, foreign adversaries are increasingly creating and exploiting vulnerabilities in covered telecommunications equipment which store and communicate vast amounts of sensitive information and support infrastructure and emergency services, in order to commit malicious cyber-enabled actions;

WHEREAS, the unrestricted acquisition or use in the State of Kansas of covered telecommunications equipment designed, developed, manufactured, or supplied by persons owned by, controlled by, or subject to the jurisdiction or direction of foreign adversaries augments the ability of foreign adversaries to create and exploit vulnerabilities in technological equipment, services, or systems; and

WHEREAS, the State of Kansas has an interest in protecting itself against threats related to foreign adversary’s exploitation of vulnerabilities in covered telecommunications equipment.

THEREFORE, Contractor certifies that it shall not provide or procure to the State of Kansas or any agency thereof any covered telecommunications equipment either in whole or in part of any product or during the commission of any service.

FURTHERMORE, and notwithstanding any other contracts or agreements with Contractor, if Contractor has violated, misrepresented, or otherwise fails to comply with this certification document as determined by the State, the State may terminate any contract without penalty with Contractor immediately.

By signing the below, Contractor acknowledges and agrees to comply with the provisions of this policy.

CONTRACTOR

Signature, Title Date

1 Designations of a “state sponsor of terrorism” may be found at the U.S. Department of State website at: https://www.state.gov/state-sponsors-of-terrorism/ https://www.state.gov/state-sponsors-of-terrorism/

Tax Clearance Instructions

A “Tax Clearance” is a comprehensive tax account review to determine and ensure that the account is compliant with all primary Kansas Tax Laws administered by the Kansas Department of Revenue (KDOR) Director of Taxation. Information pertaining to a Tax Clearance is subject to change(s), which may arise as a result of a State Tax Audit, Federal Revenue Agent Report, or other lawful adjustment(s).

To obtain a Tax Clearance Certificate, you must:

• Go to http://www.ksrevenue.org/taxclearance.html to request a Tax Clearance Certificate

• Return to the website the following working day to see if KDOR will issue the certificate

• If issued an official certificate, print it and attach it to your signed renewal document

• If denied a certificate, engage KDOR in a discussion about why a certificate wasn’t issued

Contractors must submit a current Tax Clearance Certificate along with the signed Renewal Document. No renewal will be processed unless a current Tax Clearance Certificate is submitted.

Per KSA 75-3740-(c), the Director of Purchases may reject the bid of any bidder who is in arrears on taxes due the State of Kansas. The Secretary of the Kansas Department of Revenue is authorized to exchange such information with the Director of Purchases as is necessary to determine a bidder’s tax clearance status, notwithstanding any other provision of law prohibiting disclosure of the contents of taxpayer records or information.

Please Note: Individual and business applications are available. For applications entered prior to 5:00 PM Monday through Friday, results typically will be available the following business day.

Tax clearance requests may be denied if the request includes incomplete or incorrect information.

Please Note: You will need to sign back into the KDOR website to view and print the official tax clearance certificate.

Information about Tax Registration can be found at the following website:

http://www.ksrevenue.org/busregistration.html http://www.ksrevenue.org/taxclearance.html http://www.ksrevenue.org/busregistration.html

1. SPECIFICATIONS

Kansas State Fair Board The Kansas Department of Wildlife and Parks is accepting competitive bids for

SECTION 01 01 00 –GENERAL REQUIREMENTS

PART 1 – GENERAL

1.1 SUMMARY

A. Project Scope: The Contractor shall furnish all equipment, materials, labor, and services necessary to perform the following wetland improvements:

1. Overall site grading

2. Construction of the fill supply pipeline

3. At each pool, the installation of a meter pit adjacent to each PVC fill riser will be required (similar to detail on last page of the plans).

B. Project Locations:

1. Clinton Wildlife Area Office - 206 N 1600 Rd., Lecompton, KS 66050

2. LOCATION LINK

C. Pre-Bid Meeting: A non-mandatory pre-bid meeting has been scheduled for May 12, 2026 at 10:00AM.

D. Stormwater Pollution Plan (SWPPP):

1. The Contractor shall prepare and submit a SWPPP for review and acceptance prior to the Notice to Proceed. The Owner and Engineer will provide reasonable assistance and the project information required.

2. The Contractor shall be solely responsible for implementing, maintaining, and updating the SWPPP throughout construction, including all inspections, documentation, and corrective actions, until final stabilization is achieved and a minimum of 70% vegetative coverage is established in all disturbed areas.

1.2 DEFINITION

A. KDWP: Kansas Department of Wildlife and Parks

B. Engineer: Where the word “Engineer” is used throughout the Contract Documents, it shall be understood to mean Ducks Unlimited Project Manager.

C. Project Manager: Where the word “Project Manager” is used throughout the Contract Documents, it shall be understood to mean KDWP Engineering Division Project Manager.

D. Owner: Where the word “Owner” is used throughout Contract Documents, it shall be understood to mean KDWP.

1.3 CONTRACTOR ACKNOWLEDGEMENTS

A. The Contractor is responsible for inspecting the existing facilities and verifying all site conditions.

B. The Contractor is responsible for reviewing all Contract Documents and verifying all quantities before submitting the bid.

1.4 CONTRACTOR QUALIFICATIONS

A. The Contractor shall have been in business for a minimum of five (5) successive years.

B. The contractor shall be capable of providing evidence of successfully completed five (5) projects of comparable complexity and scope.

1.5 TIME OF COMPLETION

A. Calendar Days: Contractor agrees, if awarded the Contract, to complete the Work of the Contract within 90 calendar days form the “Notice to Proceed” issued by KDWP Project Manager.

https://maps.app.goo.gl/HTce5Um32226VEzC6

B. Typical working days: Monday through Friday; 7am to 5pm. No work will be permitted outside of these hours without written approval from the KDWP Project Manager and local staff.

C. No work will be allowed on national holidays without written approval from Project Manager.

D. Calendar Completion Date:

1. Complete all work necessary to open the Project to unrestricted traffic within the calendar days allotted in the Contract Documents or before the calendar completion date expires, including authorized time extensions (if any). Complete all remaining, unfinished contract pay items, subsidiary items, incidental work, extra work, final cleanup, and final punch list within the calendar days remaining (if any), within the days remaining before the calendar completion date expires (if any), and within the Cleanup Time set by the project special provision.

2. The Project Manager will increase the number of calendar days and extend the calendar completion date if the Contractor proves one of the following:

a. Unusually severe weather delayed the Project completion as provided in this subsection 1.7 D.1. Unusually severe weather is adverse weather that at the time of year in which it occurred is abnormal for the place in which it occurred. For unusually severe weather to delay Project completion and warrant additional time under subsection 1.7 D.1, the Contractor must have a schedule showing the controlling item(s) of work and delay to the controlling item(s) of work at the time of the unusually severe weather. In addition, the Contractor must show unusually favorable weather at other times of the year failed to diminish, mitigate, or overcome the delay caused by the unusually severe weather.

b. An Act of God delayed the Project completion.

c. The Project Manager has sole discretion to determine whether to give a time extension under subsection 1.7 D.1. Contractor must submit monthly, in writing, any request for additional weather days to be considered by the Project Manager.

d. Substantial Completion is defined as: All products furnished, installed, and work completed in accordance with the contract documents with exception of deficient items noted on final inspection.

e. Liquidated Damages Amount: Liquidated damages for the Project are established at the rate of $500.00 per day until the completion of the project including all punch-list items.

1.6 PAYMENTS TO CONTRACTOR

A. The Contractor shall submit a Schedule of Values of Unit Costs of all work items making up the bid total before the project ensues.

B. The Contractor shall submit to the Project Manager a request for payment on a KDWP pre-approved document. Each item identified on the Schedule of Values shall be broken down into individual materials and labor as separate items, as necessary. If requested, the statement shall be supported by such evidence as may be required, showing the Contractor's right to the payment claimed.

C. Request for payment for preparatory work and materials delivered and suitably stored at the site to be incorporated into the work at some future period, will be given due consideration. The Project Engineer/Project Manager may, under certain circumstances, approve payment up to ninety percent (90%) of the value of manufactured products delivered to a suitable warehouse at or near the locale of the project. Contractor assumes all risks associated with stored products and is responsible for any damage that may occur.

D. Payments by the Owner will be due within thirty (30) days after receipt of certified request for payment from the Project Engineer/Project Manager.

E. Ten percent (10%) of the Work Completed to Date will be retained on each payment request until final completion and acceptance of all Work covered by the Contract.

F. Retainage will be released on any undisputed payment within thirty (30) days after Completion of the project.

1.7 CHANGE ORDERS

A. Owner and Contractor shall execute appropriate Change Orders covering:

1. Changes in Contract Price or Contract Times which are agreed to by the parties, in writing, including any undisputed sum or amount of time for Work performed in accordance with a Work Change Order.

2. Changes in the Work shall include any modifications that are (a) directed by the Owner, (b) mutually agreed upon by the parties, or (c) issued pursuant to the Architect/Engineer decision.

Changes involving design matters, including those reflected in the Drawings, Specifications, or other Contract Documents, or involving other technical considerations, shall be subject to the Architect/Engineer’s recommendation and owners’ approval in writing. Changes in the Contract Price or Contract Times or other changes which embody the substance of any final binding results.

3. Request for changes in Contract Time shall be submitted monthly. Changes in Contract Time not submitted monthly shall not be considered.

B. No changes in the work covered by the Contract Documents shall be made without having such change executed by Contract Change Order and approved in writing by the Owner/ Project Manager in advance the work.

C. Any work completed by the Contractor, outside the original project scope, without written approval from the Owner, will be deemed as a waiver by the Contractor for additional compensation for said work.

D. The Percentages for Overhead and Profit applied to change orders shall be negotiated and may vary according to the nature, extent, and complexity of the work involved; however, in no case shall they exceed 10% Overhead and 10% Profit.

1. Change-order pricing shall be based on documented, itemized actual costs, not on marked-up or estimated costs.

2. Subcontractors may include overhead and profit within their submitted pricing for change-order work, provided such amounts are based on their actual costs.

3. When subcontracted work is incorporated into a change order, the General Contractor may apply markup only to cover its own overhead and profit, and only on the direct cost of the subcontracted work.

4. Markup shall not be applied to subcontractor overhead or profit, and no additional “markup on markup” is permitted.

5. All change-order requests shall include detailed labor, material, equipment, and subcontractor breakdowns, with the General Contractor’s overhead and profit shown as separate line items.

1.8 PRE-CONSTRUCTION

A. Requirements: Prior to starting construction, the following items shall be completed.

1. Receipt of “Purchase Order” from State of Kansas, Division of Purchases.

2. Contractor’s completion of a Pre-Construction Meeting with KDWP personnel.

3. Receipt of “Notice to Proceed” from KDWP Engineering Services Section.

4. Progress Schedule: The contractor will provide a progress schedule either at the pre-construction meeting or within 10 business days before the anticipated beginning of work on the project. An adjusted schedule may be required should the work fall behind the latest schedule by 14 Calendar days and/or if a planned sequencing change is required to complete the work within the Contract Time.

1.9 SUBMITTALS

A. Addressing of Submittals: Points of Contact for submittals, notifications, and reports required by the Specifications and Conditions of the Contract will be provided at the time of award.

B. Format and Identification: Project name shall be on all submittals. Submittals shall be approved by the General Contractor prior to submittal to the Engineer/Project Manager. All copies shall have an indication of General Contractor approval.

C. Marking and Legibility: Submittals in the form of manufacturer’s standard preprinted data and brochures shall be suitably marked by Contractor to designate the information, materials, and products applicable to the Project.

D. Processing Time: Allow time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Engineer/Project Manager’s receipt of submittal.

1. Initial Review: Allow 7 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Engineer/Project Manager will advise Contractor when a submittal being processed must be delayed for coordination.

2. Resubmittal Review: Allow 5 days for review of each resubmittal.

1.10 GENERAL GUARANTEE

A. The Contractor shall remedy and make good all defective workmanship and materials and pay for any damage to other work or property resulting therefrom, which appear within a period of one year from the date of final project completion, providing such defects are not clearly due to abuse or misuse by Owner. The Owner will give notice of observed defects with reasonable promptness. The one (1) year period will not apply to defective workmanship and materials not discovered within the one-year period.

B. Neither the Certificate of Substantial Completion, Final Certificate for Payment, nor any provision in the Contract Documents, nor partial or entire occupancy of the premises by the Owner shall constitute an acceptance of work not done in accordance with the Contract Documents or relieve the Contractor of liability in respect to any expressed warranties or responsibility for faulty materials or workmanship.

C. The guarantee on all work covered under this contract shall begin on the date of final project completion/acceptance. Any additional work in this area shall be considered warranty work by the Contractor.

D. Where guarantees or warranties are required in sections of specifications for period more than one year, such longer terms shall apply.

E. Within nine months after official acceptance of the Project, the Owner, the Contractor, the Project Engineer/Project Manager, and the Owner’s Representative shall conduct a full inspection of the completed project, and the Contractor shall promptly correct all items noted.

F. If, within one year after the date of final completion of the work or designated portion thereof, or after the date for commencement of warranties, or by terms of an applicable special warranty required by the Contract Documents, any of the work is found not to be in accordance with the requirements of the Contract Documents, the Contractor shall correct it promptly after receipt of written notice from the Project Engineer/Project Manager/Owner to do so unless the Project Engineer/Project Manager/Owner has previously given the Contractor a written acceptance of such condition.

G. Nothing contained in this Article shall be construed to establish a period of limitation with respect to other obligations which the Contractor might have under the Contract Documents. Establishment of time period of one year as described in this Article relates only to the specific obligation of the Contractor to correct the Work and has no relationship to the time with which the obligation to comply with the Contract documents may be sought to be enforced, nor to the time within which proceedings may be commenced to establish the Contractor’s liability with respect to his obligations other than specifically to correct the Work.

1.11 GUARANTEES AND WARRANTIES

A. General: Provide guaranties and warranties in accordance with the General Conditions of the Contract and as required by the Specifications.

B. Submittal: Points of Contact for submitting warranties and guarantees shall be provided at the time of award.

1.12 MATERIAL, EQUIPMENT, AND SUBSTITUTIONS

A. Materials and Products: In general, the Contract Documents identify the required materials and equipment by naming one or more manufacturer’s brand name, model number, catalog number, or other similar proprietary identification. Where one or more proprietary identifications or manufacturers is listed for a category of material and equipment, the intent is that the Contractor may provide any of those listed. Bids shall be based on Contractor providing only those materials and equipment named and identified in the Contract Documents.

B. Material Quality: Contractor provided material and equipment shall be new, unused, and undamaged when delivered to the site.

C. Substitutions: Materials and equipment not named in the Contract Documents which the Contractor wishes to provide will be considered as a substitution in accordance with the following procedures and conditions and may be provided only when approved by the Owner.

1. Substitution Requests: When request for substitution is made after execution of the Contract, Contractor shall request it in writing and it shall be accompanied by complete information to allow Owner’s analysis including, manufacturers and product identification, technical data including performance, dimensional and operational characteristics, cost data impact on time for completion, samples, and other information necessary for analysis. Include an itemized comparison of the qualities and characteristics of the specified item versus those of the substitution item. Submit a copy of request and accompanying information and clearly identify as “Request for Substitution” followed by appropriate Project Name.

2. Owner will consider substitutions only under one or more of the following conditions:

a. Required for compliance with subsequent interpretations of code requirements.

b. Unavailability of a specified item, through no fault of Contractor.

c. Subsequent information discloses inability of specified item to perform properly or fit in designated space.

d. Manufacturers or fabricators refuse to certify, guarantee, or warranty performance of specified item.

e. When the Owner determines that in his judgment a substitution would be substantially to the Owner’s best interest in terms of cost, time, or other considerations.

3. Contractor’s Representations: By submitting a request for substitution, Contractor represents the following:

a. Proposed substitution has been personally investigated by Contractor.

b. The substitute material or equipment carries the same or better warranty or guarantee as the specified item.

c. Cost data presented is complete and includes all related costs under the Contract, and Contractor waives all claims for additional costs related to the substitution and the Project which subsequently become apparent.

d. Installation of an approved substitution shall be coordinated with all portions of the Work, and that changes as may be necessary shall be made so that the Work is complete in all respects.

1.13 TEMPORARY FACILITIES AND CONTROLS

A. General: Contractor shall provide temporary facilities and controls necessary to complete the Work.

Remove Contractor provided temporary facilities and controls upon completion of the Work and sooner when no longer needed.

B. Contractor’s Field Office and Storage: Space for a field office within the work area is acceptable. An exterior area to accommodate a field office or material storage at the work site, if requested by Contractor, will be provided at a location to be designated by the Owner. Owner is not responsible for safe keeping or protection of materials of equipment stored on Owner’s property.

C. Equipment: Equipment left on site shall be stored in staging area approved by KDWP.

D. Toilet Facilities: Not provided.

E. Water: Not provided.

F. Electric and Lighting: Not provided.

G. Telephone: Not provided.

1.14 ADDITIONAL REQUIREMENTS

A. Existing Facilities: The Contractor shall take all necessary precautions to insure against damage to existing facilities and their contents. Any damaged items shall be repaired or replaced by the Contractor at no additional cost to the Owner.

B. Protection of Work: The Contractor shall take all necessary precautions to insure against damage to Products and Work. Any damaged items shall be replaced, or repaired, to eliminate evidence of repair, at no additional cost to the Owner.

C. Project Maintenance: Remove debris and rubbish from the work site as frequently as necessary to avoid safety hazards and unsightliness, and at the end of each workday.

D. The Contractor shall carefully preserve all monuments, benchmarks, property markers, reference points, and stakes. In case of his destruction thereof, the Contractor will be charged with the expense of replacement and shall be responsible for any mistake or loss of time that may be caused. In the cases of permanent monuments or benchmarks which must be removed or disturbed, the Contractor shall furnish material and assistance for the proper replacement of such monuments or benchmarks.

1.15 INSPECTIONS

A. Inspections: Inspections will be conducted by the Engineer/Project Manager (or the designated representative) as frequently as deemed necessary.

B. Notifications: The Contractor shall give the Project Manager a minimum of 24 (twenty-four) hour notice prior to any concrete pours or concealment or covering for inspection purposes.

C. Inspections conducted by the Engineer/Project Manager (or the designated representative) do not relieve Contractor from compliance of Contract Documents.

1.16 SALAVAGE & EXISTING FACILITIES

A. Salvage: KDWP shall have first rights of refusal for all removed equipment and materials, including but not limited to electrical distribution equipment and water hydrants. Any items not claimed by KDWP (as indicated by a signed document by KDWP Project Manager) are to be removed and legally disposed of by the Contractor.

B. Existing underground wiring is generally to be abandoned in place, except where removal is necessary to coordinate with new installation. Where existing wiring to be abandoned in place rises from the ground, it is to be removed down to its normal burial depth so as not to be exposed near the ground surface.

C. Existing Facilities: The Contractor shall take all necessary precautions to insure against damage to existing facilities and their contents. Any damaged items shall be repaired or replaced by the Contractor at no additional cost to the Owner.

D. Utilization of Materials: All materials, including rock excavated from the work or structures removed from the site, not belonging to other parties, and not required for new construction, shall be and remain the property of the Owner and shall be delivered and neatly piled by the Contractor at a point designated by the Owner/Engineer/Project Manager. Such material shall be considered in the custody of the Contractor until delivered at the place designated and the Contractor shall be held responsible for its care and protection and must make good any losses occasioned by damage, theft, or misappropriation while it is on the work site or enroute to the place of storage.

1.17 PRE-FINAL AND FINAL CONSTRUCTION REVIEW

A. At Contractor’s request, Owner/Engineer/Project Manager will make pre-final construction review to determine if to the best of its knowledge project is completed in accordance with Contract Documents.

B. Items found by Owner/Engineer/Project Manager as not complete or not in accordance with requirements of contract will be outlined in report to Owner/Engineer/Project Manager. Contractor shall complete and/or correct these items, before notifying Owner/Engineer/Project Manager that it is ready for final review.

C. At final construction review, Contractors shall be present or shall be represented by a person of authority.

Each shall demonstrate, as directed by Owner/Engineer/Project Manager, that work complies with purpose and intent of contract documents and shall provide labor, services, instruments, or tools necessary for such demonstrations and tests.

SECTION 02 20 00 – EARTHWORK

PART 1 – GENERAL

1.1 DEFINITION:

A. Earthwork is defined as all excavation, trenching, fill, backfill, site preparation, subgrade preparation and other appurtenant work.

1.2 CLASSIFICATION:

A. Excavation will be unclassified, and the term "excavation" shall include all material encountered without regard to its physical properties, characteristics, or composition.

1.3 LIMITS OF THE WORK:

A. Earthwork shall not extend beyond the areas of excavation, embankment or other construction shown on the drawings or details.

B. Excavations for new construction shall not undercut existing footings, foundations, or surfacing.

C. Blasting will not be permitted.

1.4 SAFETY AND PROTECTION:

A. Shoring, sheeting, and bracing shall be provided as required to protect the work and workmen from damage or injury by caving or sloughing.

B. Laws and ordinances regulating health and safety measures shall be strictly observed.

1.5 ACCESS:

A. Owners Representatives, as they deem appropriate shall be provided access to the construction site for inspection purposes.

1.6 WORK INCLUDED:

A. Provide all labor, materials, and equipment necessary to complete clearing, grubbing, topsoil removal, excavation, embankment, preparation of subgrade, riprap, structural excavation, backfilling, sloping, topsoil placement and finish grading. Work also includes removal of water and disposal of excess material, vegetation, and rubbish.

B. Construct and maintain all temporary drainage swales, berms, and diversions; furnish, operate, and maintain all necessary pumping and other equipment for dewatering. After above items serve their purpose, remove them, and restore site.

C. Conform to all applicable federal, state, and local laws and regulations regarding erosion and pollution control.

1.7 REFERENCES:

A. Kansas Department of Transportation (KDOT), Standard Specifications for State Road and Bridge Construction – latest edition.

B. American Society for Testing and Materials (ASTM);

1. D 698: Moisture-Density Relations of Soils using 5.5 lb. (2.49 kg) Rammer and a 12-inch (305 mm) Drop.

2. D 1556: Density of Soil in Place by the Sand-Cone Method.

3. D 2167: Density of Soil in Place by the Rubber Balloon Method.

4. D 2922: Density of Soil and Soil-Aggregate in Place by Nuclear Methods (Shallow Depth).

PART 2 – PRODUCTS

2.1 EXCAVATED MATERIALS:

A. Topsoil obtained by stripping and suitable for finish grading where topsoil is required shall be stockpiled for future use.

B. Excavated material suitable for embankment, fill or backfill, shall be placed in areas receiving embankment or stored for future use.

2.2 MATERIAL FOR BACKFILL AND EMBANKMENTS:

A. Material for backfill and embankments shall generally be impermeable materials classified as CL, CH, or CL-CH as defined by the Unified Soil Classification System. These materials shall be free of organic matter, roots, debris, and particles larger than 3-inch in greatest dimension. Borrow materials for embankments may be obtained from locations as indicated on the Plans.

PART 3 – EXECUTION

3.1 PREPARATION, CLEARING AND GRUBBING:

A. Verify all utility depths and locations prior to construction.

B. Protect existing improvements to remain from damage during construction.

C. Remove and dispose of trees, snags, stumps, shrubs, brush, limbs, heavy grass and other vegetal matter that interferes with new construction. All stumps, trunks, roots or root systems greater than 2-inches in diameter shall be removed to a depth of 12-inches below finish grade or subgrade elevations.

3.2 TOPSOIL AND ROCK SURFACING:

A. Excavate topsoil and rock surfacing from construction areas. Topsoil shall be stockpiled for use in finishing operations. Rock surfacing shall be stockpiled for reuse in the base course of the aggregate driving surface.

B. In general, topsoil shall be removed to a depth of six inches. The depth of topsoil may vary throughout the project. Topsoil shall be spread evenly to a depth of at least 6-inches over all cut and fill areas not covered by structures, gravel surfacing, or riprap.

3.3 OPEN EXCAVATIONS AND STOCKPILES:

A. Control excavation to prevent water from running in. Do not obstruct surface drainage or existing waterways with stockpiles.

3.4 DEWATERING:

A. Provide and maintain devices at all times during construction to remove and dispose of all water from any source from all excavations. Use methods which will ensure dry excavations and preserve the final lines and grades of the excavation. Methods used may include well points, sump pumps, suitable rock or gravel drains, temporary pipelines, or other acceptable means.

B. Commence dewatering when water is first encountered and continue until construction is complete.

Dewater so that floor or footing concrete will not be placed in water. Do not allow water to rise against walls or above footings and slabs.

3.5 EXCAVATION AND TRENCHING:

A. General: Perform all material conditioning and excavations required. Excavation includes the removal and selected disposal of all excess or unsuitable materials of whatever nature.

B. Stockpile satisfactory excavated materials until required for fill or backfill. Stockpile in area(s) on-site where it will not interfere with drainage, construction, or utility operations. Obtain composite sample for laboratory testing.

C. Remove from site and legally dispose of all excavated materials unsatisfactory for use as fill or backfill.

D. Placement of Materials: Following laboratory testing, excavated material which meets required specifications may be used in embankments or backfill when approved and accepted.

E. Disposal of unsuitable and excess material. Unsuitable materials are defined as large rocks, excessive organic materials, and excess excavation material. See Articles 3.17 and 3.18 for disposal of unsuitable and excess material.

3.6 PIPE CLEARANCE IN ROCK:

A. Ledge rock, shale, boulders and large stones shall be removed to provide a minimum of 6 inches below the pipe and a minimum 6 inches at either side.

B. These minimum clearance requirements are not minimum average but are minimum clear distances, which will be permitted between the pipe being laid and any projection or point of such rock, shale, stone, or boulder.

C. All material so removed shall be replaced with suitable materials required for trench backfill.

3.7 REPLACEMENT OF UNSTABLE PIPE FOUNDATIONS:

A. In locations where an otherwise stable soil becomes soft or mucky in the bottom of the trench as a result of construction operations and the presence of the ground or surface water and is in such condition that the trench bottom cannot be properly shaped and graded and also where it is difficult and impractical to obtain a uniform bearing for the pipe at all points because of the hardness of the soil, such unsuitable material shall be removed to a depth of not less than 4-inches below the elevation of the pipe subgrade over the entire width of the trench and replaced with suitable, finely divided material of acceptable quality and sufficiently damp for proper compaction.

3.8 REMOVAL OF WATER:

A. The Contractor shall provide and maintain proper and adequate dewatering equipment for the removal and disposal of all surface water, groundwater, and water from other sources entering excavations for the structure, trenches, or other parts of the work.

3.9 BRACING AND SHEETING:

A. All excavation and trenches shall be properly and substantially braced and sheeted where necessary to prevent caving and sliding and to provide adequate protection to the workmen.

B. If at any time during the progress of the work, bracing and sheeting as provided appear to the Engineer to be inadequate to ensure the protection desired, he may order the Contractor to improve the bracing and/or sheeting used, and the Contractor shall comply with such order immediately.

C. Neither compliance with such orders nor the failure of the Engineer to issue such orders shall relieve the Contractor from his obligations to secure the degree of safety required by this contract.

D. The Contractor alone shall be responsible for the safety and adequacy…