EVT0010790_-_Amendment_One_-_Closing_Date_Extension.pdf

This is an Amendment One to a Request for Proposal issued by the Kansas Department of Health and Environment (KDHE), Bureau of Family Health, extending the closing date for the Special Health Care Needs (SHCN) Equipment and Services solicitation. The amendment extends the proposal closing date from May 27, 2026, to June 5, 2026, at 2:00 PM CST. The RFP seeks to establish a qualified vendor list for providers of assistive technology, durable medical equipment, and related support services for eligible children and youth under age 21 with special health care needs across Sedgwick County and Wathena City. Products and services encompass prosthetic and orthotic device fabrication and fitting, manual and power wheelchair supply and customization, wheelchair ramp and lift installation and maintenance, augmentative and alternative communication devices, adaptive and positioning equipment, and repair and maintenance services. The original RFP opened on April 15, 2026. All bid responses must include a signed copy of this amendment, with proposals due at KDHE, 1000 SW Jackson Street, Room 570, Topeka, Kansas by June 1, 2026. The contract term shall be five years from the date of execution with potential renewal or extension at KDHE's discretion.

Qualified vendors must demonstrate relevant experience, service capacity, quality and safety standards, cost-effectiveness, customer service capabilities, and compliance with all applicable federal and state requirements, including HIPAA and licensing standards. Pricing shall be based on current established Medicaid rates plus ten percent for catalog-based products, with annual price adjustments limited to five percent increases requiring 30 days' prior documentation. Payment terms are net 30 days via electronic funds transfer unless a hardship exception is approved. All services require prior written authorization from KDHE before work begins. Bidders must submit a current Tax Clearance Certificate from the Kansas Department of Revenue and completed compliance forms including Boycott of Israel, Sexual Harassment, and Immigration Reform and Control Act certifications. Vendors may claim applicable preferences under the Kansas Bidder Preference Program for Disabled Veteran Owned Businesses, State Use Purchases, or Certified Business categories with supporting documentation. No specific bid guarantee is required and no guaranteed volume is offered; the State reserves the right to accept or reject any or all bid responses. The procurement officer is Lee Askew, reachable at 785.296.7107 or lee.askew@ks.gov.