EVT0010749_-_Amendment_One_(1)_-_Q_A.pdf
PDF 220 KB Posted
- Solicitation number
- EVT0010749
- Issued by
- Rawlins County, Republic City, Kansas
About this file
This is an Amendment One Questions and Answers document issued by the Kansas Office of Procurement and Contracts on behalf of the Kansas Department of Wildlife and Parks for Event Number EVT0010749, regarding Interpretive Signage and Exhibits for a Visitor Center. The procurement seeks qualified vendors to provide interpretive signage and exhibit services on a contract basis for existing, new, and future buildings, rather than a single specific facility. Deliverables include interior interpretive panels in multiple sizes, interactive and hands-on exhibits, wayfinding signage, and optional audio components. The original bid opening occurred on March 25, 2026, with an initial closing date of May 6, 2026, at 2:00 p.m. CDT; however, Amendment Two referenced in this document extended the deadline by two weeks. The contract term runs from the award date through June 30, 2029, with an option to renew for an additional twenty-four-month period. Written questions for clarification were due by close of business on April 8, 2026, and this amendment addresses 24 questions submitted by potential bidders.
Regarding pricing and project parameters, the Kansas Department of Wildlife and Parks declined to disclose budgetary information or a not-to-exceed amount prior to contract award, indicating that costs may be negotiated as needed. Bidders are instructed to submit Rough Order of Magnitude (ROM) pricing organized by project phase with unit pricing for each exhibit category and panel size, material options, ADA compliance add-ons, and optional digital and multimedia elements. The amendment clarifies that specific project details, including exhibit space square footage, building location, theme, layout, and wall sizes, will vary by individual project and are not predetermined, and that branding guidelines will be provided only after contract award. Bidders must demonstrate a minimum of five years of continuous active participation in the interpretive signage and exhibits industry and provide three references for similar work completed within the last five years.
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Text version
Office of Procurement and Contracts 900 SW Jackson St., Room 451 South Topeka, KS 66612
Phone: 785-296-2376 Fax: 785-296-7240 www.admin.ks.gov/offices/procurement-and-contracts
Adam Proffitt, Secretary Laura Kelly, Governor
Amendment
Request for Proposal
Questions and Answers
Date: April 9, 2026
Amendment Number: One (1)
Event Number: EVT0010749
Closing Date: May 6, 2026
Procurement Officer: Nicki Mears Telephone: 785-296-6924 E-Mail Address: nicole.mears@ks.gov
Agency: Kansas Department of Wildlife and Parks
Item: Interpretive Signage & Exhibits for Visitor Center
Conditions: 1) Answers to submitted questions follow on page two (2) of this document.
A signed copy of this Addendum must be submitted with your bid. If your bid response has been returned, submit this Addendum by the closing date indicated above.
I (We) have read and understand this addendum and agree it is a part of my (our) bid response.
NAME OF COMPANY OR FIRM:
SIGNED BY:
TITLE: DATE:
It shall be the vendor's responsibility to monitor this website on a regular basis for any changes/addenda.
http://admin.ks.gov/offices/procurement-contract mailto:nicole.mears@ks.gov http://admin.ks.gov/offices/procurement-contract
Event ID: EVT0010749
EVT0010749 – Amendment One (1)
Interpretive Signage & Exhibits for Visitor Center
QUESTIONS
Number
Page
RFP Section
Question
Answer
1. What is the square footage of the exhibit space in the visitor center?
This varies based on the specific building we will need to work in at the time. This RFP is to have a company (or companies) on contract to perform work on/in existing as well as new and future buildings.
2. Is there a Not to Exceed Budget established for this project? Can this be shared?
Budgetary information cannot be disclosed prior to contract award.
Costs may be negotiated as needed.
3. What is the new visitor center referred to in the
RFP?
There is no specific building being referred to in this RFP. This RFP is to have a company (or companies) on contract to perform work on/in existing as well as new and future buildings.
4. What is the square footage of the center? There is no specific building being referred to in this RFP. This RFP is to have a company (or companies) on contract to perform work on/in existing as well as new and future buildings.
5. Will there be interior and exterior signage and exhibits?
This will vary depending on each specific project’s needs. There is no specific building being referred to in this RFP. This RFP is to have a company (or companies) on contract to perform work on/in existing as well as new and future buildings.
6. Is there a budget for the project Budgetary information cannot be disclosed prior to contract award. Costs may be negotiated as needed.
7. Where in Kansas is this project located? There is no specific building being referred to in this RFP. This RFP is to have a company (or companies) on contract to perform work on/in existing as well as new and future buildings.
8. How large is this project? There is no specific building being referred to in this RFP. This RFP is to have a company (or companies) on contract to perform work on/in existing as well as new and future buildings.
9. What is the overall budget for this project? Budgetary information cannot be disclosed prior to contract award.
Costs may be negotiated as needed.
10. Is there any additional documentation explaining the desired theme, look, layout, or building/wall size? Is any of this decided already?
This will vary depending on each specific project’s needs. There is no specific building being referred to in this RFP. This RFP is to have a company (or companies) on contract to perform work on/in existing as well as new and future buildings.
11. Given the minimal scope details listed in the bid docs, a Cost Proposal could only include a basic ROM (Rough Order of Magnitude) pricing. Is this what you are looking for?
Yes, that is correct.
12. Regarding the instruction to include pricing for Interior Interpretive Panels, Interactives/Hands-on, Wayfinding, etc., is there additional scope clarification available showing desired digital or physical interactives, as this would be needed to shape a Technical Proposal?
This will vary depending on each specific project’s needs. There is no specific building being referred to in this RFP. This RFP is to have a company (or companies) on contract to perform work on/in existing as well as new and future buildings.
13. Would audio components incorporated into the exhibit be of interest?
Yes, however, this will vary depending on each specific project’s needs.
14. Would an audio tour be an option to consider, or for later integration?
Yes, however, this will vary depending on each specific project’s needs.
15. Access to existing interpretive content, photographs, maps, historical records, and reference materials?
This will vary depending on each specific project’s needs. There is no specific building being referred to in this RFP. This RFP is to have a company (or companies) on contract to perform work on/in existing as well as new and future buildings.
16. Access to Visitor Center architectural plans, floor plans, and site plans.
This will vary depending on each specific project’s needs. There is no specific building being referred to in this RFP. This RFP is to have a company (or companies) on contract to perform work on/in existing as well as new and future buildings.
17. Access to current branding guidelines? We can provide that after contracts have been awarded.
18. Where is the new Visitor Center facility located?
There is no specific building being referred to in this RFP. This RFP is to have a company (or companies) on contract to perform work on/in existing as well as new and future buildings.
19. What is the approximate size of the new Visitor Center? How much space will be utilized for exhibits?
This will vary depending on each specific project’s needs. There is no specific building being referred to in this RFP. This RFP is to have a company (or companies) on contract to perform work on/in existing as well as new and future buildings.
20. Is there an estimated quantity of the interpretive signage and exhibit components for the new Visitor Center?
specific building being referred to in this RFP. This RFP is to have a company (or companies) on contract to perform work on/in existing as well as new and future buildings.
21. Could you please provide the Cost Sheet (beginning page 28) as an editable file?
Yes, please see added attachment in bid event EVT0010749 – Cost Sheet.
22. Is there an anticipated timeframe for the Research, Planning, and Concept Development phase?
specific building being referred to in this RFP. This RFP is to have a company (or companies) on contract to perform work on/in existing as well as new and future buildings.
23. Could you please provide an estimated budget for this scope of work?
Budgetary information cannot be disclosed prior to contract award.
Costs may be negotiated as needed.
24. Would it be possible to request an extension on the submission deadline?
Yes, see amendment two (2) – Close Extension.
There is a two-week extension on the close date.
END OF AMENDMENT ONE – EVT0010749
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