Event_34101-13909_Generator_MTCE_TEMA_East_TN_Info.xlsx

This is a generator maintenance equipment and service specification file for the Tennessee Emergency Management Agency (TEMA) covering East Tennessee operations across eight counties. The document provides a detailed inventory of 48 generators ranging from 2 KW to 250 KW in capacity, powered by diesel, gasoline, LP gas, and natural gas, located at emergency operations centers, radio sites, mobile units, and command trailers throughout the region. Maintenance services required include annual inspections, quarterly maintenance, load bank testing, emergency trip charges, and hourly labor at regular and premium rates. The three-year contract term is effective May 15, 2026, with an optional 180-day extension. Written questions and comments are due by May 25, 2026, at 2:00 PM CDT, with responses due through the EDISON system by June 3, 2026, at 2:00 PM CDT. A bid opening is scheduled for May 13, 2026, at 8:21 AM CDT. Site visits are encouraged but not mandatory, and the selected contractor must meet with TEMA's point of contact within fifteen calendar days of the contract effective date.

Pricing is structured with fixed unit costs for annual maintenance ($250–$1,120 per unit depending on generator size), trip charges ($75 per visit), quarterly maintenance ($150–$350 per service), regular-time hourly labor ($80–$125 per hour), premium-time hourly labor ($85–$187.50 per hour), and load bank testing ($500–$1,115 per test), with repair parts and materials billed at contractor cost plus 15 percent. All pricing is fixed for the contract term and quoted F.O.B. destination. The estimated total contract liability is $240,000, with maximum aggregate liability capped at $480,000. The contract will be awarded as a single contract to the lowest-cost responsive and responsible bidder. No specific set-asides or incumbent restrictions are noted. The contractor must maintain workers' compensation insurance, commercial general liability with combined single-limit coverage of one million dollars per occurrence and two million dollars aggregate, and automobile liability insurance, and must provide proof of Tennessee Department of Revenue registration and non-debarment certification prior to award.