Event_34101-13909_Generator_MTCE_TEMA_East_TN_Info.xlsx

This file is a generator maintenance inventory spreadsheet for the Tennessee Emergency Management Agency (TEMA) covering emergency operations centers, radio sites, mobile units, and command trailers across eight East Tennessee counties. The spreadsheet details 48 generators (represented across 84 line items for individual maintenance and service tasks) ranging from 2 KW to 250 KW in capacity, powered by diesel, liquefied petroleum gas, gasoline, and natural gas. Each generator entry includes the manufacturer, model number, serial number, location, county, address, and distance from the State Emergency Operations Center (SEOC). The maintenance services itemized for each generator include annual maintenance, trip charges, quarterly maintenance, regular-time hourly labor, premium-time hourly labor, and load bank testing. The contract is a three-year term beginning May 15, 2026, with an optional 180-day extension. Written questions and comments must be submitted by May 25, 2026, at 2:00 PM CDT, with responses due through the State's EDISON system by June 3, 2026, at 2:00 PM CDT, and bid opening scheduled for May 13, 2026, at 8:21 AM CDT. Site visits are encouraged but not mandatory, and the contractor must meet with TEMA's point of contact, Jimmy Floyd, within fifteen calendar days of contract effective date.

Pricing shall be submitted through an Evaluation Model with unit pricing for annual maintenance ($250–$1,120 per unit), trip charges ($75 per visit), quarterly maintenance ($150–$350 per service), hourly labor for regular time ($80–$125 per hour) and premium time ($85–$187.50 per hour), and load bank testing ($500–$1,115 per test), with repair parts and materials billed at contractor cost plus 15 percent. The estimated contract liability is $240,000, with total liability capped at $480,000. The contractor must provide 24/7 emergency response capability with a two-hour on-site response time for emergencies and one working day response for non-emergencies. Qualified respondents must demonstrate adequate service organization coverage across East Tennessee with trained personnel, proper Tennessee contractor licensing, and registration with the Tennessee Department of Revenue. Required insurance includes workers' compensation, commercial general liability with a combined single-limit of one million dollars per occurrence and two million dollars aggregate, and automobile liability insurance. All pricing shall be fixed for the contract term and quoted F.O.B. destination, with the State exempt from taxes. The contractor must warrant labor and workmanship for one year and absorb all costs for return visits due to faulty equipment or contractor negligence. The contract will be awarded as a single contract to the lowest-cost responsive and responsible respondent.