Event_13909_TEMA_East_Generator_Evaluation_Model_New.xlsx

This evaluation model spreadsheet supports a Tennessee Emergency Management Agency (TEMA) invitation to bid for a three-year generator maintenance contract across East Tennessee counties. The contract encompasses maintenance and repair services for eight generator locations and mobile units, including emergency operations centers in Rhea, Meigs, Bradley, Knox, Hamilton, and McMinn counties, radio sites in Franklin County, a command trailer in Knox County, and an FCC facility in Hamilton County. Services required include annual maintenance, trip charges, quarterly maintenance, regular-time hourly labor, premium-time hourly labor, and load bank testing for generators ranging from 2 KW to 450 KW powered by diesel, gasoline, liquefied petroleum gas, and natural gas. The evaluation model contains 84 line items with estimated quantities spanning the full contract term: three annual maintenance services per location, twelve trip charges per location annually, nine quarterly maintenance services per location annually, eleven hours of regular-time labor per location annually, four hours of premium-time labor per location annually, and three load bank testing events per location during the contract period. Responses must be submitted through the State's EDISON system by June 3, 2026, at 2:00 PM CDT, with a bid opening scheduled for May 13, 2026, at 8:21 AM CDT. Written questions must be submitted by May 25, 2026, at 2:00 PM CDT. The contract term is thirty-six months, effective May 15, 2026, with an optional 180-day extension.

Suppliers must enter only one unit price per cell for each line item without additional information or documentation within the evaluation model itself. The spreadsheet automatically calculates total bid prices by multiplying unit prices by quantities; blank unit price cells will be interpreted as zero cost. Pricing ranges identified in the solicitation include annual maintenance of $250 to $1,120 per unit, trip charges of $75 per visit, quarterly maintenance of $150 to $350 per service, regular-time hourly labor of $80 to $125 per hour, premium-time hourly labor of $85 to $187.50 per hour, and load bank testing of $500 to $1,115 per test, with repair parts and materials billed at contractor cost plus 15 percent. All pricing must be fixed for the contract term and quoted F.O.B. destination. The estimated liability for the contract is $240,000, with total liability capped at $480,000. No set-asides, incumbent vendors, or current contractors are noted. The State will award the contract as a single award to the lowest-cost responsive and responsible respondent and reserves the right to conduct clarifications and negotiations, including target pricing negotiations, and to reject any or all responses in its sole discretion.