ESBD_File_336622_RFQ CAM-CP577221-24PSP001-Architects Ongoing.pdf

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REQUEST FOR QUALIFICATIONS FOR

ON-GOING PROFESSIONAL SERVICES

The University of Texas at Austin

ARCHITECTURAL SERVICES including LANDSCAPE ARCHITECTURE

Campus (CAM) RFQ No.: 24PSP001

Submittal Deadlines

HIGHLY RECOMMENDED 9/27/2023 at 10:00 AM CST

PRESUBMITTAL CONFERENCE via Zoom

ADDENDUM QUESTIONS DUE: 10/2/2023 by 12:00 PM CST SUBMITTALS DUE: 10/16/2023 by 2:00 PM CST

DATE: September 19, 2023

Prepared By:

Trina Bickford, Assistant Director, Contracts

The University of Texas at Austin Campus Construction

1301 E. Dean Keeton St., FC1, 3.102K Austin, TX 78722

512-475-8452 Tr ina .Bickford@aust in .u texas .edu

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TABLE OF CONTENTS

Section 1 - General Information & Requirements

1.1 General Information

1.2 Public Information

1.3 Type of Contract

1.4 Clarifications and Interpretations

1.5 Submission of Qualifications

1.6 Points-Of-Contact

1.7 Evaluation of Qualifications

1.8 Owner’s Reservation of Rights

1.9 Acceptance of Evaluation Methodology

1.10 No Reimbursement for Costs

1.11 Pre-Submittal Conference

1.12 Eligible Respondents

1.13 Historically Underutilized Businesses

Submittal Requirements

1.14 Certain Proposals and Contracts Prohibited

1.15 Sales and Use Taxes

1.16 Certification of Franchise Tax Status

1.17 Required Notices of Workers’

Compensation Insurance Coverage

1.18 Delinquency in Paying Child Support

1.19 State Registration of Engineering Firms

1.20 Appropriate License and Registration

Section 2 - Executive Summary

2.1 Historical Background

2.2 Mission Statement

2.3 Description, Scope and Budget

2.4 Selection Procedure / Description of Process

2.5 Available Resources

2.6 Building Document Standards

Section 3 – Submission Requirements

3.1 General Instructions

3.2 Formatting Instructions

3.3 Electronic Filing Instructions

3.4 Unnecessarily Elaborate Proposals or

Questions

Section 4 - Requirements for Statement of Qualifications – Submission Document Package No. 1

4.1 Criteria One: Statement of Qualifications and

In-House Resources to Provide Services

4.2 Criteria Two: Respondent’s Ability to Provide

Professional Services

4.3 Criteria Three: Respondent’s Performance on

Past Relevant Projects

4.4 Criteria Four: Respondent’s Management

Approach

4.5 Criteria Five: Respondent’s Knowledge of Best

Practices

4.6 Other Services

Section 5 –Submission Document Package No. 2

5.1 General Information

5.2 HUB Documents

5.3 Execution of Offer

Section 6 - Attachments to the RFQ Att 1 Sample Master Agreement for On-going

Miscellaneous Professional Services on Projects of Limited Scope

Att 2 Exhibit H - Policy on Utilization, Historically

Underutilized Businesses

Att 3 Owner’s Design and Construction Standards

Att 4 University of Texas System Board of Regents

Architect/Engineer Fee Schedule

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REQUEST FOR QUALIFICATIONS FOR

PROFESSIONAL SERVICES

ARCHITECTURAL FIRMS including LANDSCAPE ARCHITECTS

Campus (CAM)

SECTION 1 – GENERAL INFORMATION AND REQUIREMENTS

1.1 GENERAL INFORMATION: The University of Texas at Austin, Campus Construction (“Owner” or

“University”) is soliciting statements of qualifications (“Qualifications”) for selection of PROFESSIONAL SERVICES firms for Architectural Professional Services, including Landscape Architects, at The University of Texas at Austin, Main Campus, Pickle Research Campus, Marine Science Institute, McDonald Observatory, Winedale Historical Center and other remote facilities, RFQ number 24PSP001.

RESPONDENTS ARE CAUTIONED TO READ THE INFORMATION CONTAINED IN

THIS RFQ AS WELL AS ALL ATTACHED AND REFERENCED INFORMATION

CAREFULLY, AND TO SUBMIT A COMPLETE RESPONSE ADDRESSING ALL

REQUIREMENTS AND QUESTIONS AS DIRECTED.

1.1.1 This Request for Qualifications (“RFQ”) is the first step in a possible two-step process for selecting

Architectural firm(s) to provide professional services as needed on an indefinite delivery/indefinite quantity (“IDIQ”). The RFQ provides the information necessary to prepare and submit Qualifications for consideration and initial ranking by the Owner. Based on the initial ranking, the Owner may select several of the top ranked qualified Respondents to attend interviews in the final step of the process.

1.1.2 In the final step of the process (if required), interviews, the “most” qualified Respondent(s) will be requested to attend an interview with the Owner to confirm the Qualification submittal and answer additional questions. Owner will then rank Respondents to determine a “most” qualified Respondent(s).

1.2 PUBLIC INFORMATION: All information, documentation, and other materials submitted in response to this solicitation are considered non-confidential and/or non-proprietary and are subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after the solicitation is completed.

Owner strictly complies with all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of RFQ information.

1.3 TYPE OF CONTRACT: Any contract resulting from this solicitation will be in the form of the Master

Agreement for On-going Miscellaneous Professional Services on Projects of Limited Scope, a copy of which is attached to this RFQ.

1.4 CLARIFICATIONS AND INTERPRETATIONS: Any clarifications or interpretations of this RFQ that materially affect or change its requirements will be posted by the Owner as an addendum on the Campus Construction (“CC”) web site https://pmcservices.utexas.edu/vendors/Formal-Solicitation-Opportunities as well as on the State of Texas Electronic State Business Daily at https://www.txsmartbuy.com/esbd.

Respondents are responsible for obtaining this information in a timely manner.

https://pmcservices.utexas.edu/vendors/Formal-Solicitation-Opportunities https://www.txsmartbuy.com/esbd

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1.4.1 Requests for clarifications and answers concerning this RFQ shall be sent to Trina Bickford by email (as shown in paragraph 1.6) no later than the deadline for questions stated in this RFQ.

Addenda to this RFQ will be issued based on questions and other needs as may apply. Questions must be submitted by email.

1.4.2 Addenda shall be acknowledged in the General Information Responses, Section 3, Submission

Documents No. 2.

1.4.3 Respondents shall consider only those clarifications and interpretations that Owner issues by addenda prior to the submittal deadline. Interpretations or clarifications in any other form, including oral statements, shall not be binding on Owner and should not be relied upon in preparing qualifications.

1.5 SUBMISSION OF QUALIFICATIONS: All submissions not received electronically by REQUIRED

SUBMITTAL DEADLINE indicated in this RFQ will not be considered. SUBMITTALS SHALL NOT BE ACCEPTED IN ANY OTHER MANNER (hard copy submissions, fax submissions, email submissions, submissions via other drop box programs, etc.) Refer to Section 3 of this RFQ for format and electronic submission instructions.

1.5.1 Respondent is solely responsible for submission of the response in a timely manner. Early submission is encouraged. Owner will NOT consider any Qualifications received after the submission deadline.

1.5.2 Owner anticipates selection of, and award to, the successful firm(s) approximately November 15, 2023, with a contract effective date of December 1 2023 (if all selections and contracting processes go as planned). Owner will notify awarded firm(s) upon execution of the contract(s) and expects awarded Respondent(s) to be prepared to accept project assignments immediately thereafter. Contract(s) will have an initial term of one (1) year with four (4) one-year renewal periods.

1.5.3 Properly submitted Qualifications will be acknowledged publicly at:

1.6 POINTS-OF-CONTACT: Any questions or concerns regarding this RFQ shall be directed via email to:

FOR CONTRACTUAL and TECHNICAL ISSUES CONTACT:

Trina Bickford Assistant Director, Contracts Campus Construction The University of Texas at Austin 1301 E. Dean Keeton St., FC1, 3.102K Austin, TX 78722 email: Tr ina .b ickford@aust in .utexas . edu Telephone: 512.475.8452

FOR HUB ISSUES CONTACT:

Historically Underutilized Business and Small Business Office The University of Texas at Austin 1616 Guadalupe, UTA 3.306, D8750 Austin, TX 78701 email: uthub-hsp@austin.utexas.edu Telephone: 512.471-2850 mailto:Trina.bickford@austin.utexas.edu mailto:uthub-hsp@austin.utexas.edu

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PLEASE NOTE: many areas of the University, including CC and the Historically Underutilized Business and Small Business Office, are primarily operating remotely and not available on site or may not answer phone calls immediately at the numbers listed. Email is the best and preferred method for communication.

For more information on University operations, visit https://protect.utexas.edu/announcements/ or https://emergency.utexas.edu/.

The University specifically requests that Respondents restrict all contact and questions regarding this RFQ to the above-named individuals VIA EMAIL.

FOR ELECTRONIC UPDATES TO THE RFQ,

ADDENDA AND FUTURE OPPORTUNITIES,

GO TO THE CC WEBSITE PROPOSAL SOLICITATION CALENDER AT:

1.7 EVALUATION OF QUALIFICATIONS: The evaluation of the Qualifications shall be based on the requirements described in this RFQ. The University will review, evaluate and rank all properly submitted Qualifications. The top ranked Respondents may be selected by Owner to participate in step two of the selection process, if required.

1.7.1 Qualifications shall not include any information regarding Respondent’s fees, pricing, or other compensation.

1.8 OWNER’S RESERVATION OF RIGHTS: Owner may evaluate the Qualifications based on the anticipated services. Owner reserves the right to reject any and all Qualifications and re-solicit for new Qualifications, or to reject any and all submittals and temporarily or permanently abandon the RFQ.

Owner makes no representations, written or oral, that it will enter into any form of agreement with any Respondent to this RFQ for any services and no such representation is intended or should be construed by the issuance of this RFQ.

1.9 ACCEPTANCE OF EVALUATION METHODOLOGY: By submitting its Qualifications in response to this RFQ, Respondent accepts the evaluation process and acknowledges and accepts that determination of the most qualified firm(s) will require subjective judgments by Owner.

1.10 NO REIMBURSEMENT FOR COSTS: Respondent acknowledges and accepts that any costs incurred from Respondent’s participation in this RFQ process shall be at the sole risk and responsibility of Respondent.

1.11 PRE-SUBMITTAL CONFERENCE: A pre-submittal conference will be held virtually at 10:00 AM

CST on September 27, 2023 Via Zoom.

Join Zoom Meeting https://utexas.zoom.us/j/97746338349

Meeting ID: 977 4633 8349

One tap mobile +13462487799,,97746338349# US (Houston)

+12532158782,,97746338349# US

Dial by your location

• +1 346 248 7799 US (Houston)

• +1 253 215 8782 US (Tacoma)

• +1 669 444 9171 US

https://protect.utexas.edu/announcements/ https://emergency.utexas.edu/ https://utexas.zoom.us/j/97746338349

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ATTENDANCE AT THE PRE-SUBMITTAL CONFERENCE IS HIGHLY RECOMMENDED. The pre-submittal meeting with representatives of the Owner will be held to discuss procedures, project examples, and HUB participation. At this meeting, Respondents will have an opportunity to ask any questions regarding this RFQ.

1.12 ELIGIBLE RESPONDENTS: Only individual firms or lawfully formed business organizations may apply. Owner will contract only with the individual firm or formal organization that submits a Qualification.

1.13 HISTORICALLY UNDERUTILIZED BUSINESSES SUBMITTAL REQUIREMENTS: The policy of the University of Texas System, and each of its component institutions, is to promote and encourage contracting and subcontracting opportunities for Historically Underutilized Businesses (“HUBs”) in all contracts. Accordingly, CC has adopted Exhibit H, Policy on Utilization of Historically Underutilized Businesses (“Policy”) (See Attachment 2). The Policy applies to all contracts with an expected value of $100,000 or more. If the University determines that subcontracting opportunities are probable, then a HUB Subcontracting Plan (“HSP”) shall be a required element of the Qualifications. Failure to submit a required HSP will result in rejection of the Qualifications.

1.13.1 STATEMENT OF PROBABILITY: A completed HSP shall be required for the initial

Qualifications submission. See Article 1.13.2 for HUB submission requirements in response to this RFQ. Owner has determined that subcontracting opportunities are probable in connection with future, individual project assignments awarded to successful Respondent(s) to this RFQ. HSPs will be required as a part of any and all future, individual project assignments with a value of $100,000 or more and shall be in accordance with the Policy. At least 23.7% of the contracted amount is targeted for participation of HUBs. Qualified HUBs must be currently registered with the State of Texas Comptroller of Public Accounts HUB Program to meet the Owner’s participation goals.

1.13.2 In response to this RFQ, the following documents shall be submitted in accordance with the due dates set herein.

All required HSP documents must be submitted electronically by the due date/time as a part of the

Submission No. 2 package.

1.14 CERTAIN PROPOSALS AND CONTRACTS PROHIBITED: Under Section 2155.004, Texas Government Code, a state agency may not accept a proposal or award a contract that includes proposed financial participation by a person who received compensation from the agency to participate in preparing the specifications or request for proposals on which the proposal or contract is based. All vendors must certify their eligibility by acknowledging the following statement, "Under Section 2155.004, Texas Government Code, the vendor certifies that the individual or business entity named in this bid or contract is not ineligible to receive the specified contract and acknowledges that this contract may be terminated and payment withheld if this certification is inaccurate." If a state agency determines that an individual or business entity holding a state contract was ineligible to have the contract accepted or awarded as described above, the state agency may immediately terminate the contract without further obligation to the vendor.

This section does not create a cause of action to contest a proposal or award of a state contract.

1.15 SALES AND USE TAXES: Section 151.311, Texas Tax Code, as amended effective October 1, 1993, permits the purchase free of state sales and use taxes of tangible personal property to be incorporated into realty in the performance of a contract for an improvement to realty for certain exempt entities including The University of Texas at Austin. The section further permits the purchase tax-free of tangible personal property (other than machinery or equipment and its accessories and repair and replacement parts) for use in the performance of such a contract if the property is "necessary and essential for the performance of the contract" and "completely consumed at the job site." In addition, the section permits the purchase tax-free of a tangible service for use in the performance of such a contract if the service is performed at the job site and if "the contract expressly requires the specific service to be provided or purchased by the person performing the contract" or "the service is integral to the performance of the contract."

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1.16 CERTIFICATION OF FRANCHISE TAX STATUS: Respondents are advised that the successful

Respondent will be required to submit certification of franchise tax status as required by State Law (H.B.

175, Acts 70th Leg. R.S., 1987, Ch. 283, p. 3242). Awarded Respondent(s) agrees that each subcontractor and supplier under contract will also provide a certification of franchise tax status.

1.17 REQUIRED NOTICES OF WORKERS' COMPENSATION INSURANCE COVERAGE: The Texas

Workers' Compensation Commission has adopted a new rule, 28 TAC, sec. 110.110, relating to

REPORTING REQUIREMENTS FOR BUILDING OR CONSTRUCTION PROJECTS FOR

GOVERNMENTAL ENTITIES. The rule applies to all building or construction contracts advertised for bid on or after September 1, 1994. The rule implements sec. 406.096, Texas Labor Code, which requires workers' compensation insurance coverage for all persons providing services on a building or construction project for a governmental entity. The requirements of the rule are set forth in the Uniform General Conditions (“UGCs”) and Additional General Conditions (“AGCs”) applicable to University of Texas at Austin Construction Contracts.

1.18 DELINQUENCY IN PAYING CHILD SUPPORT: Under Section 231.006, Texas Family Code, the vendor or applicant certifies that the individual or business entity named in this contract, bid, or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate.

1.19 STATE REGISTRATION OF ENGINEERING FIRMS: Respondents are advised that the Texas Board of Professional Engineers requires that any entity providing engineering services to the public must register with the Texas Board of Professional Engineers. An entity is defined as a sole proprietorship, firm, partnership, corporation or joint stock association. The Texas Board of Professional Engineers, 1917 IH 35 South, Austin, TX 78741, phone: 512-440-723, has jurisdiction over individuals licensed to practice engineering in Texas.

1.20 STATE REGISTRATION OF ARCHITECTURE FIRMS: Respondents are advised that the Texas

Board of Architectural Examiners requires that any firm or business entity providing architectural services to the public, other than a sole proprietor doing business under their name, must annually register information regarding the firm or business entity with the Texas Board of Architectural Examiners. Texas Board of Architectural Examiners, 333 Guadalupe Street, Suite 2-350, Austin, TX 78701, phone: 512- 305-9000, has jurisdiction over individuals licensed under the Architects’ Registration Law, Chapter 1051, Texas Occupations Code.

1.21 APPROPRIATE LICENSE AND REGISTRATION: All firms and individuals providing professional services for the University shall adhere to all current applicable laws, regulations and requirements of the State of Texas in the performance of their services.

SECTION 2 – EXECUTIVE SUMMARY

RFQ 24PSP001 solicits submission of Statements of Qualifications for firms wishing to be considered to provide Architectural professional services, including Landscape Architecture, using in-house resources only. A separate RFQ will be issued over the coming months soliciting Statements of Qualifications for specialty professional services. Firms should submit under the RFQ most appropriate for their expertise; a firm receiving award of a master agreement under any IDIQ RFQ (Ae/Ea, Engineering, Architecture or Specialty) may provide all types of professional services under that master agreement and need not resubmit under other RFQs. Only one master agreement for professional services will be issue to each firm receiving award.

The final round of the RFQs, covering specialty professional services, is scheduled for late in 2023 or early in 2024.

The University has not set a minimum or maximum number of awards under each round of the RFQs, overall or for any particular discipline. The number of firms receiving awards will be determined by the quantity and quality of responses received, and the expected number and scopes of projects over the coming five years.

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2.1 HISTORICAL BACKGROUND:

The University has approximately 18 million gross square feet of floor space in buildings located on the main research and teaching campus, two remote research campuses, and several other specialized sites.

CC’s mission, in conjunction with Campus Planning (“CP”) is to develop and maintain an exceptional physical environment and to provide benchmark services to support the University's educational and research goal of transforming lives for the benefit of society. The campus community is served by approximately 150 CC and CP employees working to provide the following services: planning, design, and installation of construction and renovation projects.

These services are provided to a campus community comprised of 18 colleges and schools, and 74 departments. Within these colleges and departments are over 18,000 full-time and part-time staff supporting 3000 teaching faculty and approximately 52,000 students.

The grounds of the University consist of the original 40-acre campus just north of the State Capitol and additional land acquired by gift and purchase. The main campus now covers approximately 431 acres.

Also part of the University is the J. J. Pickle Research Campus (“PRC”), a 476-acre tract eight miles north of the main campus that houses research organizations in engineering, science, and the social sciences; the Brackenridge tract, 445 acres bordering Town Lake, where research is conducted in life sciences; the Montopolis Research Center, 94 acres in Southeast Austin and the Johnson Wildflower Center in South Austin.

Outside of the Austin, Texas area, the University also has maintenance and renovation responsibilities for the Marine Science Institute at Port Aransas, the Winedale Historical Center museum and conference center near Round Top, the Bee Cave Research Center west of Austin, the J. Frank Dobie Ranch in Paisano, Sam Rayburn Library in Bonham, the John Nance Garner House and Museum in Uvalde, McDonald Observatory in Fort Davis, Texas,Stengl-Lost Pines Biological Center near Smithville, and other miscellaneous sites in Texas.

The University, through CC, provides design and construction administration services for University administrative and academic units / Colleges which submit service requests to undertake construction and renovation projects as well as Facilities Services maintenance and deferred maintenance projects. CC is authorized by the University of Texas System Board of Regents to provide project management design and construction services for projects for all UT Austin projects.

2.2 MISSION STATEMENT:

The mission of the University is to achieve excellence in the interrelated areas of undergraduate education, graduate education, research and public service. The University provides superior and comprehensive educational opportunities at the baccalaureate through doctoral and special professional educational levels.

The University contributes to the advancement of society through research, creative activity, scholarly inquiry and the development of new knowledge. The University preserves and promotes the arts, benefits the state’s economy, serves the citizens through public programs and provides other public services.

2.3 DESCRIPTION, SCOPE AND BUDGET:

In order to provide timely and cost-effective design and other specialized services, CC proposes to enter into Master Agreements for Miscellaneous Professional Services for Projects of Limited Scope (“Master Agreement”) with various firms who can provide these services. Individual projects will be assigned by executing individual “Project Assignments”. There is no guarantee that any SPECIFIC MINIMUM DOLLAR amount of fees will be awarded. The initial term of the Master Agreements will be one year.

Upon mutual consent, the Master Agreements may be extended for up to four (4) additional calendar year renewals under the same general terms and conditions with any added modifications due to codes, software versions, firms revised hourly rate schedule as may be approved, new UT and/or CC policies, etc.

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The award of individual Project Assignments shall be based on the expertise of the Professional Service Provider (“PSP”), their successful performance on prior assignments, the number of projects requiring design, and the availability of funding for projects. Professional Services fees for individual Project Assignments will be negotiated based on the governing rules of the University of Texas System Board of Regents. These fees will vary depending upon the types of services required and the project types.

The successful Respondent(s) shall provide hourly rates for additional services or hourly not to exceed tasks as a part of executing the awarded Master Agreement. These rates shall be based on performance tasks (principal, senior engineer, drafting technician, clerical, etc., not individual names) and be submitted during the contracting process and negotiations. Initial hourly rates shall be for the base year of the Master Agreement. These rates may be negotiated for each of the subsequent renewal periods, as applicable.

The successful Respondent(s) shall not proceed in providing services without written authorization from the University. Services provided without a Project Assignment agreement may be considered a gift to the University and the University will not be obligated to provide compensation.

NOTE, no hourly rates schedule shall be submitted in the response to this RFQ.

The University will evaluate qualifications based on Respondent’s in-house capability to provide the necessary architectural and landscape architectural services. Awarded Respondent(s) may contract as needed with sub-consultants for other disciplines may be included on individual Project Assignments as the sub-consultant specialty is warranted. Respondent’s must base their Qualifications solely on in-house capabilities and not include sub-consultants.

The scope of work will vary from Project Assignment to Project Assignment in complexity and the scope of services to be provided by the PSP. Required services may include, but is not limited to, one or more of the items of service listed below:

• program evaluation

• project planning

• facilities space management

• feasibility analysis

• testing

• studies/reports

• conceptual design

• cost estimates

• schematic design

• design development

• bidding construction documents

• bidding and contractor selection services

• basic construction administration

• as-constructed drawings

• extensive construction phase quality control and monitoring.

All awarded Respondents shall comply with all necessary / applicable codes (Life Safety, NFPA 101, etc.), other regulations, TDLR and “UT Design and Construction Standards” as may be additionally stated in the Master Agreement, subsequent renewals and specific Project Assignments.

In 2018, the University of Texas System Board of Regents delegated authority to the University of Texas at Austin to manage all of its design and construction projects. Master Agreements resulting from this RFQ are generally available for minor projects only, those with a total project cost (“TPC”) of $10 million or less. However, services for planning, feasibility studies and other predesign studies, or other small professional services scopes (not actual design) that are a part of major projects (TPC $10 million or greater), may be requested under any Master Agreement resulting from this RFQ. Providing services under a Master Agreement for a major project does not guarantee award for the design portion of the project as design services for major projects are generally procured under a separate RFQ process.

The project data below is provided for the Respondent’s information and does not guarantee any awarded Respondent’s Project Assignments.

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Project Construction

Cost

No. of Projects

FY2018

No. of Projects

FY2019

No. of Projects

FY2020

No. of Projects

FY2021

No. of Projects

FY2022

Less than $50K 155 172 113 99 112 $50K-$250K 83 91 59 72 87 $251-$500K 20 29 19 25 25 $501K-$1M 11 21 11 11 19 $1.1M-$4M 14 12 8 10 6 Over $4M 5 9 5 8 8

Respondents are encouraged to apply and be considered for all ranges of projects.

Examples of project types listed below include, but are not be limited to, engineering services for building renovations and new facilities up to $10 million total project cost for the following potential “Functional Disciplines” of service:

2.3.1 ARCHITECTURAL PROJECTS

2.3.1.1 Laboratory, Research and Other Related Facilities: technical expertise and experience with laboratory design including BSL laboratories (1 through 3), use of NFPA 45 Standard on Fire Protection for Laboratories, fume hoods and laboratory ventilation, clean room and HEPA filtration expertise, and animal facilities. Technical renovation project types include but are not limited to wet lab renovations with focus on both biological and chemical research laboratories; dry lab renovations including computational, mechanical/electrical engineering, chemical engineering, and physics related research;

clean rooms and environmentally controlled rooms; student teaching labs and computer classrooms; and fire protection and fire alarm projects.

2.3.1.2 Multifunctional Areas, Classrooms, Meeting Rooms, Auditoriums, Distance Learning

Facilities and Audio / Visual Facilities: projects may include, but are not limited to, adaptive reuse, coordination and approvals processing, budget development, building design (new and renovations), building evaluations and existing conditions assessments, code review and compliance, construction coordination and observation, construction documentation, consultant coordination, cost analysis, design development, historic restoration, programming, project scheduling, schematic design, site analysis, planning and design, green building practices, technical design review and value engineering.

2.3.1.3 Office Renovations and Administrative Resource and Support Areas: projects may include, but are not limited to, services for the timely completion of executive and administrative offices possibly including space planning, FF&E (furniture, fixtures and equipment), adaptive reuse, coordination and approvals processing, budget development, building design (new & renovations), building evaluations and existing conditions assessments, code review and compliance, construction coordination and observation, construction documentation, consultant coordination, cost analysis, design development, historic restoration, programming, project scheduling, schematic design, site analysis, planning and design, green building practices, technical design review and value engineering.

2.3.1.4 ADA Specific Related Renovations and Remodeling: projects for design and construction related to Americans with Disabilities Act (“ADA”) barrier removal, CAM 24PSP001 09192023 Page 11 of 68 including but not limited to restroom renovations, ramps, and walkways, conveying systems, entrances and doorways in an urban university campus setting. Knowledge of current Texas Accessibility Standards and ADA Architectural Guidelines is required as well as demonstrated practical experience in barrier removal problem solving, conceptual and construction drawing documentation. Work scope may include site assessments; field verification and coordination meetings with University’s Registered Accessibility Specialist.

2.3.1.5 Historical Emphasis: projects may include exterior and interior rehabilitation and changes to interior functions in buildings on campus over 70 years old. Projects in these buildings may require full architectural services that include but are not limited to: building condition assessment, code analysis, restoration programming, cost estimating, design, construction detailing, and specification writing. To support ongoing preservation and repairs, deliverables may include, but are not limited to, design services for the timely completion of surveys, historic structure reports, and phased master planning. Work may include projects of historical significance at the Winedale Historical Center, Sam Rayburn Library, Garner Museum and other outlying locations.

2.3.1.6 Landscape Architecture: projects may include landscape architectural services for landscape and irrigation renovation projects, new landscape construction projects, and sustainable landscape design.

NOTE: Multiple firms may be selected for each functional discipline.

2.4 SELECTION PROCEDURE / DESCRIPTION OF PROCESS:

• Selection committees composed of UT personnel will evaluate the submittals received by the submission deadline. The evaluation committee may require interviews to assist in making the selection. Short-listed firms will be notified. Interviews, if required, will be conducted in Austin, Texas. The same committee may evaluate more than one functional discipline of services.

• The University reserves the right to request additional information or clarification from all Respondents; those short listed after initial selection; or those to be interviewed (if applicable).

• The University reserves the right to reject any or all qualifications at any point during this selection process.

2.5 AVAILABLE RESOURCES

Available to all Respondents:

1. University of Texas at Austin Design & Construction Standards https://pmcservices.utexas.edu/design-and-construction-standards

2. Main campus maps and parking information:

http://parking.utexas.edu/maps/

3. Campus Construction Web Site http://pmcservices.utexas.edu

4. 2013 Uniform General Conditions for University of Texas System Building Construction Contracts https://www.utsystem.edu/sites/default/files/documents/general-counsel-documents/2023/construction-contracts-and-solicitation-procurement-agreements/2013ugcs05-24-2022revisionclean.docx https://pmcservices.utexas.edu/design-and-construction-standards http://parking.utexas.edu/maps/ http://pmcservices.utexas.edu/ https://www.utsystem.edu/sites/default/files/documents/general-counsel-documents/2023/construction-contracts-and-solicitation-procurement-agreements/2013ugcs05-24-2022revisionclean.docx https://www.utsystem.edu/sites/default/files/documents/general-counsel-documents/2023/construction-contracts-and-solicitation-procurement-agreements/2013ugcs05-24-2022revisionclean.docx

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5. University of Texas at Austin Additional General Conditions https://pmcservices.utexas.edu/sites/pmcs.utexas.edu/files/07-

Final%20%20Revisions%20AGC%20August%202016%20Rev%2010.7.21.pdf

2.6 Building Document Standards

The following building documents are required at milestones listed:

At 100% Signed/Sealed Construction Documents (CDs) at review/submission

• REVIT (CAD accepted only if preapproved by the Project Manager) o All required drawings must be submitted using the most current University REVIT (or CAD if approved in advance) templates provided by the Project Manager •.PDF files of the REVIT or CAD •.PDF files of any three-dimensional drawings

At the completion of the project, or within three (3) months of the completion of the project – files must incorporate ALL field changes during construction

• REVIT (CAD accepted only if preapproved by the Project Manager) o All required drawings must be submitted, using the most current University REVIT (or CAD if approved in advance) provided by the Project Manager o The full integration of as-built information as a REVIT model containing all elements deleted during demolition and added during design and construction

• .PDF files of the REVIT or CAD

• .PDF files of any three-dimensional drawings

• .PDF file of all sheets within the as-built final set

All required drawings must be submitted using the most current University REVIT template (or CAD templates if approved in advance by the Project Manager). Note: the current website for the Design and Construction Standards is https://pmcservices.utexas.edu/design-and-construction-standards. All drawings must be provided in the most current version of Autodesk REVIT. All documents submitted to the University, including BIM/REVIT models, must be unlocked and all close out documents must be password free.

SECTION 3 – SUBMISSION REQUIREMENTS

3.1 GENERAL INSTRUCTIONS:

3.1.1 Respondents shall carefully read the information contained in the following criteria and submit a complete statement of Qualifications to all questions in Section 4 formatted as directed in this Section. Incomplete Qualifications will be considered non-responsive and subject to rejection.

3.1.2 Qualifications shall be prepared SIMPLY AND ECONOMICALLY, providing a straightforward, CONCISE description of the Respondent's ability to meet the requirements of this RFQ. Emphasis shall be on the QUALITY, completeness, clarity of content, responsiveness to the requirements, and an understanding of Owner's needs.

3.1.3 Qualifications and any other information submitted by Respondents in response to this RFQ shall become the property of Owner.

https://pmcservices.utexas.edu/sites/pmcs.utexas.edu/files/07-Final%20%20Revisions%20AGC%20August%202016%20Rev%2010.7.21.pdf https://pmcservices.utexas.edu/sites/pmcs.utexas.edu/files/07-Final%20%20Revisions%20AGC%20August%202016%20Rev%2010.7.21.pdf

CAM 24PSP001 09192023 Page 13 of 68

3.1.4 Owner will not compensate Respondents for any expenses incurred in Qualifications preparation or for any presentations that may be made, unless agreed to in writing in advance or required by law.

Respondents submit Qualifications at their own risk and expense.

3.1.5 Qualifications that are qualified with conditional clauses, alterations, items not called for in the

RFQ documents, or irregularities of any kind are subject to rejection by Owner, at its option.

3.1.6 Owner makes no representations of any kind that an award will be made as a result of this RFQ.

Owner reserves the right to accept or reject any or all Qualifications, waive any formalities or minor technical inconsistencies, or delete any item/requirements from this RFQ when deemed to be in Owner's best interest.

3.1.7 Failure to comply with all requirements contained in this RFQ may result in the rejection of the

Qualifications.

3.2 FORMATTING INSTRUCTIONS:

3.2.1 Section 4 and Section 5 submittal documents must be submitted electronically. Section 4 must be saved as a single Adobe .pdf document. Section 5 must be saved as three separate Adobe .pdf documents (General Information, HUB Subcontracting Plan and Execution of Offer). Sections 4 and 5 must be submitted separately using the links provided in 3.3.3 below. Responses not submitted to the proper link, saved as an Adobe .pdf may be considered non-compliant and not considered for further evaluation.

3.2.2 Only responses specifically addressing the Qualifications Criteria, Section 4, will be considered.

Owner will only consider responses provided to the questions identified in Section 4 of this RFQ for evaluation of Qualifications.

3.2.3 Separate and identify each criteria response to Section 4 of this RFQ by use of the Adobe bookmarks. Label each bookmark with the respective Section 4 Criteria response number.

3.2.4 Separate response to Section 5 into three documents:

• General Information

• HUB Documents

• Execution of Offer.

3.2.5 File Naming Standard: Each of the the submission documents must be saved using the following naming convention: Respondent’s name, 24PSP001 Section X-name of document (i.e., Qualifications, General Information, HUB Subcontracting Plan or Execution of Offer).

3.3 ELECTRONIC FILING INSTRUCTIONS:

3.3.1 Only Qualifications submitted electronically in accordance with instructions in this RFQ shall be accepted.

3.3.2 Only submissions received by the date and time stated in this RFQ shall be considered. The links will be disabled at the opening date/time and will not accept late submissions.

3.3.3 Respondent firms shall submit to the respective links below. Respondents are strongly encouraged to submit responses as early as possible. Responses not received or not received

CAM 24PSP001 09192023 Page 14 of 68 complete, including those affected by technical difficulties or service outages, by the due date/time will not be considered. Please note: responses to UT Box are limited to a maximum file size of 50GB.

SEALED SUBMISSION NO. 1 – Qualifications for Ongoing Professional Services:

Architectural Firms, RFQ no. 24PSP001, saved as a single .pdf document and named in accordance with 3.2.5, must be received at the time and date indicated on the front page of this RFQ using the following link:

https://utexas.app.box.com/f/4b09ad7f435b462eb33b8c94526e7a55

SEALED SUBMISSION NO. 2 – General Information, HUB Subcontracting Plan and Execution of Offer for Ongoing Professional Services: Architectural Firms, RFQ no.

24PSP001, saved as three separate .pdf documents and named in accordance with Section 3.2.5, must be received at the time and date indicated on the front page of this RFQ using the following:

https://utexas.app.box.com/f/985ecbeb85374d919472a5994c4f4fc7

3.3.4 Responses submitted to the links listed above will not be acknowledged and the Contracts Staff is unable to open any document prior to the official opening date and time. The University will post the final list of all Respondents shortly after the opening at https://pmcservices.utexas.edu/vendors/Formal-Solicitation-Opportunities. A public reading of the names of respondents will be held immediately after the deadline for submissions, October 16, 2023 at 2:00 PM CST. Interested parties may join using the following Zoom link:

Join Zoom Meeting https://utexas.zoom.us/j/97537797807

Meeting ID: 975 3779 7807

One tap mobile +13462487799,,97537797807# US (Houston)

+16699006833,,97537797807# US

Dial by your location

• +1 346 248 7799 US (Houston)

• +1 669 900 6833 US (San Jose)

• +1 719 359 4580 US

3.4 UNNECESSARILY ELABORATE PROPOSALS OR QUOTATIONS: Unnecessarily elaborate brochures or other presentations beyond those sufficient to present complete and effective Qualifications in response to this RFQ are not desired. Responses must be completely detailed, addressing the Criteria in Section 4, but direct and explicit. Responses must be organized in the same order as Section 4 to allow easy evaluation.

https://utexas.app.box.com/f/4b09ad7f435b462eb33b8c94526e7a55 https://utexas.app.box.com/f/985ecbeb85374d919472a5994c4f4fc7 https://utexas.zoom.us/j/97537797807

CAM 24PSP001 09192023 Page 15 of 68

SECTION 4 - REQUIREMENTS FOR STATEMENT OF QUALIFICATIONS

SUBMISSION DOCUMENT PACKAGE NO. 1

Respondent’s Legal Name: ____________________________________________________

Architectural Discipline Submitting:

Check all architectural disciplines Respondent provides in-house:

Architecture - laboratory, research, related facilities Architecture - multifunctional areas, classrooms, meeting rooms, auditoriums, distance learning facilities, audio/visual facilities Architecture – office renovations, administrative resource and support areas Landscape Architecture Historical Emphasis Architecture ADA Specific Architecture

The submission of interest and qualifications for this RFQ will be evaluated based on the responses to following criteria. Relevance of references will be based on specific project participation and experience with the Respondent. The Owner may contact references during any part of this process.

The Owner reserves the right to contact any other references at any time during the RFQ process.

4.1 CRITERIA ONE: STATEMENT OF QUALIFICATIONS AND IN-HOUSE RESOURCES TO

PROVIDE SERVICES (maximum points: 25)

4.1.1 Provide a statement of interest for providing services on an as needed basis for various University projects, including a narrative describing qualifications and experience pertinent to working with institutions of higher education on projects similar to those described in this RFQ. (Limit response to one page)

4.1.2 Provide a statement describing in-house resources, including the total number of employees, the total number of employees located in the Austin/Central Texas area. (Limit response to one page)

4.1.3 Provide a brief history of the Respondent’s firm, detailing experience in higher education, research institutions and similar complex institutions. (Limit response to one page)

4.1.4 Provide identification on an organizational chart of key personnel proposed to provide the services for future project assignments. Identify which employees, if any, are in the Austin/Central Texas area.

4.1.5 Provide description(s) of any recent project(s) where the Respondent served as the primary PSP and the project was located over 250 miles from the Respondent’s location, including the client’s name, contact information, project name and dates of project (three projects maximum). Describe how communication, logistics and client interactions were handled. If Respondent has not served as prime on projects located over 250 miles, please indicate so by responding: “None”. (Limit response to one page per project)

4.2 CRITERIA TWO: RESPONDENT’S ABILITY TO PROVIDE PROFESSIONAL SERVICES

(maximum points: 25)

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4.2.1 Provide a brief narrative describing Respondent’s in-house areas of specialty (i.e., Main Discipline) relevant to the types of projects listed in Section 2.3.1 of this RFQ. (Limit response to one page)

4.2.2 Provide details of experience and background of the team proposed for assignment to the

University’s projects. Details should include number of years of relevant experience with brief description(s) of recent, relevant project(s) and the team member’s role in the project(s); number of years with Respondent’s firm; and professional licenses. (Limit response to one page for each team member)

4.2.3 Identify which proposed team members worked on the projects identified in Criteria 4.3.1, and clearly describe their roles in the projects.

4.2.4 Describe the process for selection of sub-consultants when required and how those sub-consultants are incorporated into the project team.

4.3 CRITERIA THREE: RESPONDENT’S PERFORMANCE ON PAST RELEVANT PROJECTS

(maximum points: 20)

4.3.1 List a maximum of five (5) recent projects for which Respondent provided the above-described services. List the projects in order of priority, with the most relevant project listed first. Include projects and identify those performed for The University of Texas at Austin, any University of Texas System campus, and/or any other institution of higher education or similarly complex facilities that maintain continued operation during construction (hospitals, labs, semi-conductor, etc.). Provide the following information for each project listed:

1. Project name and location,

2. Project description,

3. Project Owner, including point of contact (name, phone number, email address),

4. Project final construction cost, or estimated cost if not constructed,

5. Project size in gross square feet,

6. Whether the project was new construction, an addition, or a renovation,

7. Provide duration of both design and construction, noting final start and completion dates for completed projects,

8. Briefly describe unique challenges and the approach used to achieve successful resolution, and

9. Identify any key personnel involved on the project proposed above in Section 4.1.

4.4 CRITERIA FOUR: RESPONDENT’S MANAGEMENT APPROACH (maximum points: 15)

4.4.1 Briefly describe Respondent’s approach to managing the following aspects of a project, and how the approach has been used successfully in the projects provided in response to Criteria Three:

(Limit response to one page per aspect):

4.4.1.1 Timely completion of design

4.4.1.2 Designing within the project’s budget

4.4.1.3 Quality of documentation

4.4.1.4 Quality assurance

4.4.1.5 Determining project approach

4.4.1.6 Cost estimating methodologies

CAM 24PSP001 09192023 Page 17 of 68

4.5 CRITERIA FIVE: RESPONDENT’S KNOWLEDGE OF BEST PRACTICES (maximum points:

15)

4.5.1 Describe Respondent’s design philosophy, design methodology and its process for integrating institutional standards into design.

4.5.2 Describe Respondent’s quality assurance program, detailing the method used and how quality control is maintained during the development of Construction Documents and during the construction phase of a project. Provide specific examples of how these techniques were used for any combination of three projects listed in response to 4.3.1.

4.5.3 Describe proposed team’s demonstrated technical competence and management qualifications with institutional projects, particularly those for institutions of higher education.

4.5.4 Describe proposed team’s approach to sustainable design practices, including experience with

LEED and other certification programs, experience with sustainable design in institutional settings, and how these practices integrate with project performance objectives.

4.5.5 Owner has detailed, specific Design and Construction Standards for all projects – describe

Respondent’s proposed method for incorporating all Owner requirements into all assigned projects.

4.5.6 Owner does use the Construction Manager at Risk (CMR) delivery method as needed – describe

Respondent’s experience with this delivery method, including proposed method for working with the contractor as a team member to deliver a Guaranteed Maximum Price (GMP) and maintaining the GMP throughout the design and construction process. Indicate “None” if Respondent has no experience with the CMR delivery method.

4.5.7 For the CMR delivery method, describe Respondent’s cost estimating methods for design and construction phases, including how cost estimates are developed and the frequency of updates. For any combination of projects included in response to 4.3.1, provide examples of how the techniques were used and what degree of accuracy was achieved. Indicate “None” if Respondent has no

4.5.8 Describe Respondent’s method for developing and maintaining work schedules on CMR projects to coordinate with Owner’s project schedule. For any combination of projects included in response to 4.3.1, provide examples of how the techniques were used. Indicate “None” if Respondent has no

4.5.9 Describe Respondent’s service support philosophy, how the philosophy is applied and how success in keeping with the philosophy is measured.

4.5.10 Describe the types of reports, records, monitoring systems and information management systems

Respondent utilizes in management of projects.