ESBD_File_323663_582-24-50014 - Solicitation - Addendum 1 - Final_.pdf

TEXAS COMMISSION ON ENVIRONMENTAL QUALITY

P.O. Box 13087, MC 182

Austin, Texas 78711-3087

June 9, 2023

ADDENDUM NUMBER 1

TO

SOLICITATION Number: 582-24-50014

FOR

WATER FILTRATION SYSTEM SERVICES

SOLICITATION DUE DATE: June 21, 2023 @ 3:00 p.m. Central Time

The following pages include Pre-Proposal Conference Attachments, changes to this solicitation, and solicitation status.

ISSUED BY: Aaron Stoke DATE 06/09/2023

Contract Specialist, CTCD-CTCM

NOTE: VENDORS ARE REQUESTED TO ACKNOWLEDGE RECEIPT OF THIS ADDENDUM BY

SIGNING AND DATING BELOW AND INCLUDING WITH SUBMITTED RESPONSE. RESPONSE

MAY BE CONSIDERED NON-RESPONSIVE IF THIS COVER PAGE IS NOT SIGNED AND

RETURNED. TO VIEW SOLICITATION PACKAGE, VISIT THE TEXAS MARKETPLACE WEBSITE

AT: http://www.txsmartbuy.com/sp . * Google Chrome browser recommended.

VENDOR’S SIGNATURE DATE

June 9, 2023 http://www.txsmartbuy.com/sp

ADDENDUM Number 1 **** Important Notice to Vendors ****

Solicitation Number: 582-24-50014 for

Water Filtration System Services P a g e 2 o f 3

This Addendum to the solicitation is issued to provide the Pre-Proposal Conference presentation ATTACHMENTS, changes to this solicitation, and solicitation status.

1) Pre-Proposal Conference ATTACHMENTS:

All files are located with the Electronic State Business Daily (ESBD) attachments.

a) Attachment A – The Pre-Proposal Conference PowerPoint presentation is attached as a pdf file. Reminder to review deadlines, process logistics, technical content highlights, and Terms and Conditions information. DO NOT include this attachment with your Response. For Your Information only.

b) Attachment B – The Historically Underutilized Business (HUB) presentation is attached as a pdf file. DO NOT include this attachment with your Response. For Your Information only.

c) Attachment C – The Pre-Proposal Conference Attendance list. The Microsoft Form replies were consolidated into an Excel file report that is Attachment C. Please use the data appropriately to facilitate your HUB subcontracting plan networking efforts. DO NOT include this attachment with your Response. For Your Information only.

2) CHANGES to the Solicitation:

a) Special Terms and Conditions: The following is added as Item 7. of the Special Terms and Conditions:

General Terms and Conditions Subarticle 10.3.7.1 is replaced with the following:

10.3.7.1 [RESERVED].

b) Special Terms and Conditions: The following is added as Item 8. of the Special Terms and Conditions:

General Terms and Conditions Subarticle 41.27 is replaced with the following:

41.27 Cybersecurity Training. Contractor shall ensure that any Contractor representative (employee, officer, or subcontractor personnel) who has Access to a TCEQ Computer System or Database completes a cybersecurity training program certified by the Texas Department of Information Resources (DIR) under § 2054.519 of the Texas Government Code, when the Contract is executed and annually as applicable.

41.27.1 “Access to TCEQ Computer System or Database” means having a TCEQ network user account or the authorization to maintain, modify, or allow access control to any TCEQ web page, TCEQ computer system, or TCEQ database.

41.27.2 Within seven (7) days after the execution of the Contract, the Contractor shall provide a list of persons requiring training to the TCEQ Contract Manager, and thereafter provide an updated list by the first workday of any additional person who becomes subject to the cybersecurity training requirements. For applicable umbrella contracts, Contractor shall provide a list of any persons requiring training within seven (7) days of issuance of Notice to Proceed/Commence for any Work Order that requires Access to a TCEQ Computer System or Database.

41.27.3 If a Contractor representative has previously completed a DIR-certified cybersecurity training during a State of Texas fiscal year in which the Contract is effective, Contractor shall provide evidence that the Contractor representative completed the required training to the TCEQ Contract Manager within seven (7)

SOLICITATION NAME:

Water Filtration System Services RFP: 582-24-50014

ADDENDUM Number 1 **** Important Notice to Vendors ****

Solicitation Number: 582-24-50014 for

Water Filtration System Services P a g e 3 o f 3 days after the execution of the Contract or as applicable, the issuance of a Notice to Proceed/Commence for any Work Order that requires Access to a TCEQ Computer System or Database.

41.27.4 For Contracts that have contract periods that exceed a year (extend beyond August 31 of the year in which they are entered), all persons performing Work under the Contract shall take cybersecurity training renewal each fiscal year after the year in which the contract becomes effective. By August1st each year, the Contractor must provide to the TCEQ Contract Manager either: (1) a list of persons that must complete cybersecurity training during the upcoming State of Texas Fiscal Year; or (2) provide evidence that the Contractor representative completed the required training. Contractor shall retain in their records, and upon request, provide the TCEQ Contract Manager evidence that the training was successfully completed.

41.27.5 TCEQ will provide access to the cybersecurity training program. Contractor is responsible for all other costs associated with their representatives completing the training, including time spent completing the training.

41.27.6 Contractor shall notify the TCEQ Contract Manager within two (2) business days when a person with Access to a TCEQ Computer System or Database no longer needs Access to such Computer System or Database.

41.27.7 TCEQ may terminate the Contract for Cause if Contractor fails to adhere to any of the above terms, including completing the required certified cybersecurity training or notifying the TCEQ Contract Manager when access is no longer needed.

41.27.8 TCEQ may terminate the Contract for Cause if a Contractor representative misuses a TCEQ Computer System or Database, including allowing multiple individuals to utilize a single individual’s TCEQ network user account.

c. Special Terms and Conditions: The following is added as Item 9. of the Special Terms and Conditions:

Prohibited Technologies. Contractor certifies that Prohibited Technologies will not be used on any of Contractor’s or its employees’, contractors’, and subcontractors’ devices including personally-owned devices, if those devices are used to access state-owned data or information systems. These devices include cell phones, tablets, desktop and laptop computers, and other internet-capable devices. “Prohibited Technologies” refers to software, applications, technologies, hardware, and equipment, and any of the aforementioned items made by the developers or manufacturers on the Prohibited Technologies list located on the Texas Department of Information Resources’ website at: https://dir.texas.gov/information-security/prohibited-technologies. In addition to the DIR list, TCEQ in its sole discretion may designate additional prohibited technologies.

3) Solicitation Status:

a) No Vendor email questions were received by TCEQ to answer, comment, or clarify.

b) Remember to include page one of this Addendum 1, signed and dated with your Response.

SOLICITATION NAME:

Water Filtration System Services RFP: 582-24-50014 https://dir.texas.gov/information-security/prohibited-technologies https://dir.texas.gov/information-security/prohibited-technologies